Howard Hughes Medical Institute
Administrative Coordinator, Bioengineering - Bhatia Lab
Howard Hughes Medical Institute, Cambridge, Massachusetts, us, 02140
Primary Work Address: 77 Massachusetts Avenue, Cambridge, MA, 02139Current HHMI Employees, click here to apply via your Workday account.
The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.The
Laboratory for Multiscale Regenerative Technologies at MIT , led by
Dr. Sangeeta Bhatia , is dedicated to using miniaturization tools for grand challenges in human health such as preventing, understanding and treating diseases of the liver, cancer, and acquired infections. More information about the lab and their work can be found by visiting https://www.lmrt.mit.edu/Join our dynamic team as an
Administrative Coordinator, Bioengineering
and become the backbone of our leadership. In this fast-paced and pivotal role, you'll manage executive schedules, coordinate high-level meetings, and ensure smooth operations across the board. If you thrive in a challenging environment and have a knack for problem-solving and organization, we want you to help drive our success. This position would be an ideal fit for someone who is seeking a long-term, stable career experience, is passionate about contributing to the lab's mission, is a dependable, self-starting professional with great communication skills, and who works well both independently and as part of a larger team. We seek someone who is ready and willing to develop a comprehensive, in-depth understanding of institutional goals/policies/practices and the broader organization and mission.The lab has flexibility to allow for a hybrid work schedule if desired after an initial acclimation period.What we provide:A competitive compensation package with comprehensive health and welfare benefits.
Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.
Being part of the vibrant MIT and Koch Institute scientific community.
Opportunity to be a core part of a highly collegial, value-driven team doing important research on early detection of cancer, pediatric pneumonia, and liver regeneration.
Working with an investigator who is a vocal advocate for diversity, equity, and inclusion in STEM
Opportunities for professional development and growth.
What you'll do:Managing scheduling and serving as primary liaison for Dr. Bhatia's calendar
Triaging e-mail inbox and handling a variety of correspondence including general responses, registrations, RSVPs, grades, and student communication with a high level of discretion
Serve as a member of Dr. Bhatia's administrative management cohort within the lab and collaborate with fellow members on various operational initiatives and tasks
Anticipating needs by compiling background information, policies, and compiling briefing materials
Coordinating travel, communicating with organizers, tracking honoraria, and maintaining meeting packets
Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations including scheduling, maintaining invitation/distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV support, and other related tasks
Coordinating letters of recommendation and nominations
Updating and maintaining Dr. Bhatia's CV, COI, and the lab website
Maintaining bios, photos, and abstracts for the team
Maintaining a variety of forms and other documentation
Managing reimbursements for both Dr. Bhatia and lab team
Partnering with People & Culture to support all personnel-related activities (appointments, annual reviews, recruiting/hiring, visa sponsorship, etc.)
Maintain digital archive of lab resources, past letters, nominations, and presentations
Managing publication administration including funding contributions, COI, and open access
What you bring:A bachelor's degree is preferred.
A minimum of 5 years of previous high-level administrative experience is required.
An enthusiasm for being a part of the Bhatia lab and supporting its biomedical research mission.
Excellent organizational and interpersonal skills with strong attention to detail.
Excellent computer skills and digital literacy, including demonstrated proficiency with Microsoft Office and relevant software applications. Familiarity with Mac OS is preferred.
Excellent written and verbal communication skills.
Ability to use good judgment in working independently, showing initiative, managing deadlines, responding to inquiries, being flexible, seeing tasks to completion and with high standards, and maintaining confidentiality.
Ability to work collaboratively and positively with a wide variety of people at all levels and from all backgrounds.
Physical RequirementsRemaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.Please Note:This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," theEssential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.#LI-JH1Compensation and BenefitsOur employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.Compensation Range$71,940.00 (minimum) - $90,000.00 (midpoint) - $116,930.00 (maximum)
Pay Type:Annual
HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.HHMI is an Equal Opportunity Employer
The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.The
Laboratory for Multiscale Regenerative Technologies at MIT , led by
Dr. Sangeeta Bhatia , is dedicated to using miniaturization tools for grand challenges in human health such as preventing, understanding and treating diseases of the liver, cancer, and acquired infections. More information about the lab and their work can be found by visiting https://www.lmrt.mit.edu/Join our dynamic team as an
Administrative Coordinator, Bioengineering
and become the backbone of our leadership. In this fast-paced and pivotal role, you'll manage executive schedules, coordinate high-level meetings, and ensure smooth operations across the board. If you thrive in a challenging environment and have a knack for problem-solving and organization, we want you to help drive our success. This position would be an ideal fit for someone who is seeking a long-term, stable career experience, is passionate about contributing to the lab's mission, is a dependable, self-starting professional with great communication skills, and who works well both independently and as part of a larger team. We seek someone who is ready and willing to develop a comprehensive, in-depth understanding of institutional goals/policies/practices and the broader organization and mission.The lab has flexibility to allow for a hybrid work schedule if desired after an initial acclimation period.What we provide:A competitive compensation package with comprehensive health and welfare benefits.
Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.
Being part of the vibrant MIT and Koch Institute scientific community.
Opportunity to be a core part of a highly collegial, value-driven team doing important research on early detection of cancer, pediatric pneumonia, and liver regeneration.
Working with an investigator who is a vocal advocate for diversity, equity, and inclusion in STEM
Opportunities for professional development and growth.
What you'll do:Managing scheduling and serving as primary liaison for Dr. Bhatia's calendar
Triaging e-mail inbox and handling a variety of correspondence including general responses, registrations, RSVPs, grades, and student communication with a high level of discretion
Serve as a member of Dr. Bhatia's administrative management cohort within the lab and collaborate with fellow members on various operational initiatives and tasks
Anticipating needs by compiling background information, policies, and compiling briefing materials
Coordinating travel, communicating with organizers, tracking honoraria, and maintaining meeting packets
Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations including scheduling, maintaining invitation/distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV support, and other related tasks
Coordinating letters of recommendation and nominations
Updating and maintaining Dr. Bhatia's CV, COI, and the lab website
Maintaining bios, photos, and abstracts for the team
Maintaining a variety of forms and other documentation
Managing reimbursements for both Dr. Bhatia and lab team
Partnering with People & Culture to support all personnel-related activities (appointments, annual reviews, recruiting/hiring, visa sponsorship, etc.)
Maintain digital archive of lab resources, past letters, nominations, and presentations
Managing publication administration including funding contributions, COI, and open access
What you bring:A bachelor's degree is preferred.
A minimum of 5 years of previous high-level administrative experience is required.
An enthusiasm for being a part of the Bhatia lab and supporting its biomedical research mission.
Excellent organizational and interpersonal skills with strong attention to detail.
Excellent computer skills and digital literacy, including demonstrated proficiency with Microsoft Office and relevant software applications. Familiarity with Mac OS is preferred.
Excellent written and verbal communication skills.
Ability to use good judgment in working independently, showing initiative, managing deadlines, responding to inquiries, being flexible, seeing tasks to completion and with high standards, and maintaining confidentiality.
Ability to work collaboratively and positively with a wide variety of people at all levels and from all backgrounds.
Physical RequirementsRemaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.Please Note:This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," theEssential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.#LI-JH1Compensation and BenefitsOur employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.Compensation Range$71,940.00 (minimum) - $90,000.00 (midpoint) - $116,930.00 (maximum)
Pay Type:Annual
HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.HHMI is an Equal Opportunity Employer