Office of the Chief Financial Officer, Washington, DC
Administrative Coordinator
Office of the Chief Financial Officer, Washington, DC, Washington, District of Columbia, us, 20022
Salary:
$72,706.00 - $93,742.00 Annually
Location :
Washington, DC
Job Type:
Full-Time
Job Number:
24-AD-OHR-0003
Department:
Office of Human Resources
Opening Date:
09/25/2024
Closing Date:
Continuous
Job Details
SERVICING PERSONNEL OFFICE/UNIT:
Office of Human ResourcesPOSITION SERIES:
DS-301POSITION GRADE:
DS-11IF "OPEN UNTIL FILLED," FIRST SCREENING DATE:
October 9, 2024TOUR OF DUTY:
To Be DeterminedAREA OF CONSIDERATION:
UnlimitedPROMOTION POTENTIAL:
NoneNO. OF VACANCIES:
One (1) or moreAGENCY:
Office of Human ResourcesDURATION OF APPOINTMENT:
PermanentCOLLECTIVE BARGAINING UNIT:
This position is not in a collective bargaining unit.
BRIEF DESCRIPTION OF DUTIES:
This position is located within the Office of the Chief Financial Officer (OCFO), Office of Human Resources (OHR). The incumbent is responsible for providing and coordinating executive level administrative and human resources support to ensure the smooth flow and efficient operations of the executive office. Duties include, but are not limited to coordinating meetings and maintaining the executive's calendar; arranging local and non-local travel to and from meetings/conferences; serving as the informational contact for the office and responding to a wide variety of inquiries; managing the flow of information in and out of the office, and exercising discretion when handling highly confidential matters; researching complex HR administrative issues, coordinating information with appropriate personnel, and preparing status reports, executive summaries and/or other informational documents; leading and/or coordinating special projects and assignments, and establishing and implementing project plans that meet objectives and deadlines; developing budget estimates and justifications; monitoring spending and ensuring that the office's funds are used in accordance with the approved operating budget; identifying and coordinating the resources and services necessary to support office projects, activities and staff; reviewing and updating the office's administrative policies, procedures and internal controls; recommending plans for overall improvement of administrative operations; and establishing and/or maintaining a manual and electronic file systems as required by the office. Performs other duties as assigned.Minimum Qualifications
At least four (4) years of experience working in a fast paced office providing administrative support to one or more individuals and performing duties such as: utilizing an HRIS system; scheduling and maintaining the supervisor's calendar; serving as the informational contact for an office; coordinating and providing responses to HR related inquiries from various sources; researching complex administrative issues; drafting and editing correspondences, informational documents, reports, etc.; monitoring the spending of an assigned budget; and recommending updates to improve administrative policies and processes to increase efficiencies within an office. Requires knowledge of Microsoft Office including Outlook, PowerPoint, Excel, and Word.Specialized Experience
Experience that provides the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for this position.Additional Information
COVID-19 VACCINATION:
The Office of the Chief Financial Officer values the safety of our employees, our residents, and our visitors. In support of these values, OCFO employees are strongly encouraged to be immunized against COVID-19.
COLLECTIVE BARGAINING UNIT:
Employment with the OCFO is at will. However, the discipline and/or discharge of bargaining unit employees is governed by the collective bargaining agreement.
EEO STATEMENT:
The OCFO is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
HOW TO APPLY:
All Applicants, including departmental employees and other DC Government Employees, must submit an OCFO employment application at . (Resume may be attached). Incomplete applications will not be considered. Employees affected by restructuring must submit their application with the application transmittal form. All applications, transcripts, and supporting documents must be received by close of business (5:00 PM) on the closing date of the announcement or they will not be considered.
NOTE: It is imperative that all information on the employment application, resume and supporting documents be both accurate and truthful and is subject to verification. Misrepresentations of any kind may be grounds for disqualification for this position or termination.
JOB OFFERS:
Official job offers are made only by the OCFO's Office of Human Resources.
PHYSICAL EFFORT:
Sedentary
REASONABLE ACCOMMODATION REQUESTS:
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contact you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
RESIDENCY PREFERENCE:
An external applicant for a position in the OCFO who is a bona fide resident of the District of Columbia at the time of application, may claim a hiring preference over a non-resident applicant by completing the 'Residency Preference for Employment' form, , and uploading and attaching it to their employment application. To be granted preference, an applicant must: (1) be qualified for the position; and (2) submit a claim form at the time of application. Except for employees entitled by law to preference, preference will not be granted unless the claim is made at the time of application. This preference is only granted upon initial appointment.
NOTICE OF NON-DISCRIMINATION:
In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above, protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
NOTICE OF BACKGROUND INVESTIGATION AND PENALTIES FOR FALSE STATEMENTS:
Employment with the OCFO is subject to the completion and satisfactory result of a background investigation conducted by the OCFO. For most positions, the investigation is conducted after commencement of duty, at which time you will be provided background and release of information forms to complete. For more information, see the Employment Opportunities section at the OCFO website (). Certain highly sensitive positions however warrant completion of the OCFO background investigation prior to commencement of duty. You will be informed if this is required.
Applicant understands that a false statement on any part of your application, including materials submitted with the application, may be grounds for not hiring you, or for firing you after you begin work (D.C. Official Code, section 1-616.51 et seq.) (2001). The applicant understands that making a false statement on the application or on materials submitted with the application is punishable by criminal penalties pursuant to D.C. Official Code, section 22-2405 et seq. (2001).
SALARY REDUCTION OF REEMPLOYED ANNUITANTS:
An individual selected for employment in the District Government on or after January 1, 1980, who is receiving an annuity under any District government civilian retirement system, shall have his or her pay reduced by the amount of annuity allocable to the period of employment as a reemployed annuitant.
VETERANS PREFERENCE:
Applicants claiming veteran's preference must submit official proof with the application.
WORKING CONDITION:
Office Environment
The OCFO offers a competitive salary and benefits package may include the following options:Medical/Dental/Vision Insurance CoveragesFlexible Spending AccountsAflac Supplemental InsuranceRetirement Plans (401K, 403(b) & 457(b))Group & Optional Life InsuranceShort & Long Term Disability InsuranceLeave Accrual OptionsFamily Leave Program11 Paid Holidays per yearEmployee Assistance ProgramEmployee Commuter BenefitsEducational AssistanceCollege Savings PlanAlternate Work Schedules (AWS)TeleworkFor additional details regarding benefits offered by the OCFO, please visit the OCFO's benefits webpage.
01
Please describe your experience providing and coordinating high level administrative support in a fast-paced office.
02
Please describe your experience providing project management support. Include your experience tracking and monitoring deadlines related to important assignments.
03
Please describe your ability to effectively communicate both orally and in writing with internal and external customers, as well as executive level staff.
Required Question
$72,706.00 - $93,742.00 Annually
Location :
Washington, DC
Job Type:
Full-Time
Job Number:
24-AD-OHR-0003
Department:
Office of Human Resources
Opening Date:
09/25/2024
Closing Date:
Continuous
Job Details
SERVICING PERSONNEL OFFICE/UNIT:
Office of Human ResourcesPOSITION SERIES:
DS-301POSITION GRADE:
DS-11IF "OPEN UNTIL FILLED," FIRST SCREENING DATE:
October 9, 2024TOUR OF DUTY:
To Be DeterminedAREA OF CONSIDERATION:
UnlimitedPROMOTION POTENTIAL:
NoneNO. OF VACANCIES:
One (1) or moreAGENCY:
Office of Human ResourcesDURATION OF APPOINTMENT:
PermanentCOLLECTIVE BARGAINING UNIT:
This position is not in a collective bargaining unit.
BRIEF DESCRIPTION OF DUTIES:
This position is located within the Office of the Chief Financial Officer (OCFO), Office of Human Resources (OHR). The incumbent is responsible for providing and coordinating executive level administrative and human resources support to ensure the smooth flow and efficient operations of the executive office. Duties include, but are not limited to coordinating meetings and maintaining the executive's calendar; arranging local and non-local travel to and from meetings/conferences; serving as the informational contact for the office and responding to a wide variety of inquiries; managing the flow of information in and out of the office, and exercising discretion when handling highly confidential matters; researching complex HR administrative issues, coordinating information with appropriate personnel, and preparing status reports, executive summaries and/or other informational documents; leading and/or coordinating special projects and assignments, and establishing and implementing project plans that meet objectives and deadlines; developing budget estimates and justifications; monitoring spending and ensuring that the office's funds are used in accordance with the approved operating budget; identifying and coordinating the resources and services necessary to support office projects, activities and staff; reviewing and updating the office's administrative policies, procedures and internal controls; recommending plans for overall improvement of administrative operations; and establishing and/or maintaining a manual and electronic file systems as required by the office. Performs other duties as assigned.Minimum Qualifications
At least four (4) years of experience working in a fast paced office providing administrative support to one or more individuals and performing duties such as: utilizing an HRIS system; scheduling and maintaining the supervisor's calendar; serving as the informational contact for an office; coordinating and providing responses to HR related inquiries from various sources; researching complex administrative issues; drafting and editing correspondences, informational documents, reports, etc.; monitoring the spending of an assigned budget; and recommending updates to improve administrative policies and processes to increase efficiencies within an office. Requires knowledge of Microsoft Office including Outlook, PowerPoint, Excel, and Word.Specialized Experience
Experience that provides the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for this position.Additional Information
COVID-19 VACCINATION:
The Office of the Chief Financial Officer values the safety of our employees, our residents, and our visitors. In support of these values, OCFO employees are strongly encouraged to be immunized against COVID-19.
COLLECTIVE BARGAINING UNIT:
Employment with the OCFO is at will. However, the discipline and/or discharge of bargaining unit employees is governed by the collective bargaining agreement.
EEO STATEMENT:
The OCFO is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
HOW TO APPLY:
All Applicants, including departmental employees and other DC Government Employees, must submit an OCFO employment application at . (Resume may be attached). Incomplete applications will not be considered. Employees affected by restructuring must submit their application with the application transmittal form. All applications, transcripts, and supporting documents must be received by close of business (5:00 PM) on the closing date of the announcement or they will not be considered.
NOTE: It is imperative that all information on the employment application, resume and supporting documents be both accurate and truthful and is subject to verification. Misrepresentations of any kind may be grounds for disqualification for this position or termination.
JOB OFFERS:
Official job offers are made only by the OCFO's Office of Human Resources.
PHYSICAL EFFORT:
Sedentary
REASONABLE ACCOMMODATION REQUESTS:
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contact you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
RESIDENCY PREFERENCE:
An external applicant for a position in the OCFO who is a bona fide resident of the District of Columbia at the time of application, may claim a hiring preference over a non-resident applicant by completing the 'Residency Preference for Employment' form, , and uploading and attaching it to their employment application. To be granted preference, an applicant must: (1) be qualified for the position; and (2) submit a claim form at the time of application. Except for employees entitled by law to preference, preference will not be granted unless the claim is made at the time of application. This preference is only granted upon initial appointment.
NOTICE OF NON-DISCRIMINATION:
In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above, protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
NOTICE OF BACKGROUND INVESTIGATION AND PENALTIES FOR FALSE STATEMENTS:
Employment with the OCFO is subject to the completion and satisfactory result of a background investigation conducted by the OCFO. For most positions, the investigation is conducted after commencement of duty, at which time you will be provided background and release of information forms to complete. For more information, see the Employment Opportunities section at the OCFO website (). Certain highly sensitive positions however warrant completion of the OCFO background investigation prior to commencement of duty. You will be informed if this is required.
Applicant understands that a false statement on any part of your application, including materials submitted with the application, may be grounds for not hiring you, or for firing you after you begin work (D.C. Official Code, section 1-616.51 et seq.) (2001). The applicant understands that making a false statement on the application or on materials submitted with the application is punishable by criminal penalties pursuant to D.C. Official Code, section 22-2405 et seq. (2001).
SALARY REDUCTION OF REEMPLOYED ANNUITANTS:
An individual selected for employment in the District Government on or after January 1, 1980, who is receiving an annuity under any District government civilian retirement system, shall have his or her pay reduced by the amount of annuity allocable to the period of employment as a reemployed annuitant.
VETERANS PREFERENCE:
Applicants claiming veteran's preference must submit official proof with the application.
WORKING CONDITION:
Office Environment
The OCFO offers a competitive salary and benefits package may include the following options:Medical/Dental/Vision Insurance CoveragesFlexible Spending AccountsAflac Supplemental InsuranceRetirement Plans (401K, 403(b) & 457(b))Group & Optional Life InsuranceShort & Long Term Disability InsuranceLeave Accrual OptionsFamily Leave Program11 Paid Holidays per yearEmployee Assistance ProgramEmployee Commuter BenefitsEducational AssistanceCollege Savings PlanAlternate Work Schedules (AWS)TeleworkFor additional details regarding benefits offered by the OCFO, please visit the OCFO's benefits webpage.
01
Please describe your experience providing and coordinating high level administrative support in a fast-paced office.
02
Please describe your experience providing project management support. Include your experience tracking and monitoring deadlines related to important assignments.
03
Please describe your ability to effectively communicate both orally and in writing with internal and external customers, as well as executive level staff.
Required Question