Administrative Assistant

RESPONSIBILITIESPrepare special reports, studies statistical analysis, brochures, etc. Perform required research, development and interpretation of data to support final documentation.Compose letters, memos, reports, and procedures. Update internal publications as directed.Maintain files and/or databases for area of responsibility.Maintain library of related external and internal publications.Administer assigned policies, programs or procedures.Direct or perform secretarial/technical duties as requiredPerform administrative duties, including filing in print or electronically, answering phone calls, responding to emails and preparing documents for company executives. Maintain confidentiality for classified information.Make arrangements for business meetings and company events by scheduling, reserving location, ordering refreshments, distributing agenda, etc.Coordinate and process documents for various managers' approvals / signatures and distribute/file accordingly.Update company resource tracker and assign correct managers for timesheet and expense reporting approvals.Manage agendas and travel arrangements for various company managers.Support Estimating department with contacting subcontractors and confirming bid intentions.Maintain Estimating department key performance indicator (KPI) reports.Assist in compiling prequalification submittal documents for new projectsOther duties as assigned.POSITION REQUIREMENTS

Associate Degree preferred or 3-5 years of experience providing administrative support in the construction industry strongly preferred.Strong Microsoft Office Skills (Outlook, Excel, Word, Visio, PowerPoint)Knowledge of Adobe Pro or Bluebeam and Smartsheets is a plus.The ability to interact professionally and effectively with managers and co-workers.Strong attention to detail, organization skills and the ability to effectively handle multiple, competing priorities.Effective verbal and written communication skills.