Rose International
Administrative Assistant
Rose International, Albany, New York, us, 12237
Required QualificationsAt least two years experience in a fast-paced office performing support staff tasks (i.e. answering phones, creating written materials & forms, processing paperwork & electronic records, filing.)Experience handling sensitive documents and confidential information with discretion.Candidate must be familiar with Microsoft Office including significant skills and experience in Microsoft Word and Excel, and experience using SharePoint, shared calendars, and scheduling tools in Outlook.Candidate must also be comfortable with creating spreadsheets for data management.Ability to work alone/or away from staff (trustworthy).Excellent organizational and communication skills are essential.Ability to work effectively with members of an existing administrative team and grant project managers.Knowledge of office administration and management, proper grammar, punctuation and spelling.Business communications and ability to take notes is necessary.
Administrative Assistant Duties
Logging payment requests into SharePoint, completing preliminary review of paperwork to ensure completeness based on written procedures.Tabulation of figures on invoices and payment requests.Prepare and run reports from various databases.Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.Managing user access to an online application portal, communicate with potential applicants related to access.Preparation of letters, memos, written procedures and other documents as needed;Using Microsoft Word to prepare template documents, proofreading and editing written materials, using advanced formatting to add Index/table of contents to documents.Monitoring shared Outlook mailboxes, saving documents electronically and routing to appropriate staff;Support office with administrative responsibilities as needed.
Must provide High Level administrative support by conducting research, preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings. May act as immediate supervisor's personal representative in dealing with public and in routine contact with other State executives, perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visithere . Should you have any questions/concerns, please contact our HR Department via our secure website .
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' websitehere .
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,please contact our HR Department .
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Administrative Assistant Duties
Logging payment requests into SharePoint, completing preliminary review of paperwork to ensure completeness based on written procedures.Tabulation of figures on invoices and payment requests.Prepare and run reports from various databases.Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.Managing user access to an online application portal, communicate with potential applicants related to access.Preparation of letters, memos, written procedures and other documents as needed;Using Microsoft Word to prepare template documents, proofreading and editing written materials, using advanced formatting to add Index/table of contents to documents.Monitoring shared Outlook mailboxes, saving documents electronically and routing to appropriate staff;Support office with administrative responsibilities as needed.
Must provide High Level administrative support by conducting research, preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings. May act as immediate supervisor's personal representative in dealing with public and in routine contact with other State executives, perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visithere . Should you have any questions/concerns, please contact our HR Department via our secure website .
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' websitehere .
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,please contact our HR Department .
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).