Aston Carter
Administrative Assistant
Aston Carter, Garden City, New York, us, 11531
Job Title: Administrative Assistant
Job Description
Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD). Handle customer credits and deductions and investigate/track their causes. Investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports. File documents and mail, maintain tax certificate files, back up the receptionist, and manage company records. Participate in Quality Improvement Teams to limit rework, streamline administrative functions, and enhance the service effort within the location. Key and approve daily transactions, including but not limited to returns to suppliers, returns from customers, miscellaneous billings, and credits. Participate in annual inventory and closing work, as directed. Review and approve reports in accordance with company instructions; suggest and implement appropriate corrective actions.
Hard Skills
+ 1-3 years in administrative field
+ Proficient with Microsoft Word/Excel
+ Experience with SAP is a plus
+ Experience working with invoices
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Site
This is a fully on-site position.
Work Environment
They will be in an office with 10 people, 6 being branch staff.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com)
for other accommodation options.
Job Description
Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD). Handle customer credits and deductions and investigate/track their causes. Investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports. File documents and mail, maintain tax certificate files, back up the receptionist, and manage company records. Participate in Quality Improvement Teams to limit rework, streamline administrative functions, and enhance the service effort within the location. Key and approve daily transactions, including but not limited to returns to suppliers, returns from customers, miscellaneous billings, and credits. Participate in annual inventory and closing work, as directed. Review and approve reports in accordance with company instructions; suggest and implement appropriate corrective actions.
Hard Skills
+ 1-3 years in administrative field
+ Proficient with Microsoft Word/Excel
+ Experience with SAP is a plus
+ Experience working with invoices
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Site
This is a fully on-site position.
Work Environment
They will be in an office with 10 people, 6 being branch staff.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com)
for other accommodation options.