Georgia Department of Public Health
C1st Administrative Assistant 1
Georgia Department of Public Health, Atlanta, Georgia, United States, 30383
Salary:
$31,861.44 Annually
Location :
Savannah, GA
Job Type:
Full Time Salaried
Job Number:
2024-09073
Division/Section:
District 9-1 County Position
Opening Date:
10/16/2024
Closing Date:
11/3/2024 11:59 PM Eastern
Description
Pay Grade: F
Click HERE for Video
Who we are.
We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.
What we offer.
As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:
Make a Professional Impact
- Build your career where it matters and protect lives in the community where you live, work, and playWork with
a Dynamic and Diverse Team - Collaborative and inclusive way of working where employees share ideas and leverage collective strengthsAchieve Career Longevity
- Countless opportunities for continuous learning/development that support a long-term careerTake Part in a Hands-on Working Culture
- Unique culture of active engagement and problem-solving, no matter your roleFeel Pride in Where you Work
- Be part of making an impact in public health alongside dedicated people just like youUnder direct supervision, performs a wide range of office administrative duties for Children Special Services (CSS) assigned function and program areas, duties may be complex in nature involving access to confidential information. Research, investigation, resolve of program data and issues for CSS. CSS drafts documentation, report, presentations, and community resources. Represents CSS Program or unit, provides information and assistance to internal and external customers while complying to DPH policy and procedures.
This is an onsite office position which requires reporting to the Savannah office to complete administrative duties, attend meetings and/or training. Standard office hours are Monday-Friday (8:00am-5:00pm).
All Coastal Health District, County Health Department employees are deemed essential employees in the event of an emergency. As such, you may be called on to participate in an event not limited to but including, staffing a shelter, a Specimen Point of Collection Site (SPOC) and/or Point of Dispensing site (POD). When you are called on to participate, you are expected and it will be a part of your job requirement to participate, whether the emergency occurs during or outside regular work hours.Job Responsibilities
Serve as initial point of contact for CSS program referrals; provide administrative and technical assistance to internal and external customers; answer, triage and direct all incoming calls for the program.Provide administrative support by maintaining CSS inventories and distributing materials to providers as requested; retrieve, open, and distribute incoming mail to program staff, managers and other DPH programs as needed.Monitor CSS record requests received via email and fax; utilize SENDSS, GRITS, & MM to research and process referral requests for infants, children, adolescents, and adults.Orient and train new staff in proper procedures of day-to-day operations of the CSS program; assist with developing administrative job aids and templates for processing CSS record requests and other administrative duties.Maintain office assessment for data entry & collection of referrals; organize, file, collect, upload, download and monitor SENDSS, Electronic Birth Certificate & Central Intake Data System. Annually purge documents over 3 years from files. Pay bills and bill insurance. Track client insurance status.Provide SENDSS support to office and district staff, update SENDSS as needed with disposition of programs and referrals. Provide technical assistance related to SENDSS and referrals.Serve as data entry support backup for CSS Programs; conduct data entry for CSS as needed and conduct data entry for SENDSS & MM as needed.Performs office administration duties which involve the handling of confidential information and often require extensive research and data collecting to ensure private health information is protected.Refer identified infants, children, adolescents and adults to appropriate public health programs and community programs as appropriate, offer community resources according to CSS guidelinesAttend internal and external meetings as required.Minimum Qualifications
High school diploma/GED and two (2) years of job-related experience.Preferred Qualifications:
Bilingual (able to comprehend and speak Spanish fluently).Associate degree from an accredited college or two years related experience.Knowledge and skills related to the use of the SENDSS and MM.
Additional Information
For more information on the State of Georgia Benefits visit http://team.georgia.gov/
Benefits for Full Time Eligible Employees•13 Paid Holidays•Generous Leave Package-Educational Support Leave and 3 weeks each accrued Annual and Sick Leave•Defined Benefit retirement plan•Health Insurance•Dental Insurance•Vision Insurance•Health Care Spending Account•Dependent Care Spending Account•Life Insurance•AD&D Insurance•Disability Insurance•Legal Insurance•Long-Term Care Insurance•Specified Illness•Deferred Compensation (401K & 457 Plans)Additional Perks•A supportive and rewarding work environment•Physical Activity Breaks•Employee Assistance Program•Employee discount program•Tuition Assistance
To learn more about the Coastal Health District visit - https://www.CHD.org/Due to the volume of applications received, we are unable to provide information on application status by phone or email. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted
via email
by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.*Coastal Health District is an Equal Opportunity Employer*The State will not unlawfully consider an applicant's race, color, national origin, religion, age, disability, sex, genetic information, political affiliation, protected uniformed service, or other legally protected category when making selections.If you require accommodations under the American Disability Act (ADA), notify this agency of your request by the closing date of this announcement.Applicants chosen for employment will be subject to the followingCriminal Background Check/FingerprintingReference Checks & Immunizations Required* May be subject to pre-employment drug screen
Standard Benefits for FULL Time Salaried EmployeesIn addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.No benefits are offered for part time employees.
01
What is your level of proficiency with Microsoft Office software (e.g., Word, Excel, PowerPoint, data entry etc.)?
Beginner: Some exposureIntermediate: Require some guidanceAdvanced: Can train othersExpert
02
How many years experience do you have working in public health?
NoneLess than 1 year1+ years2+ years3 years or more
03
How many years of experience do you have providing administrative support and customer service?
NoneLess than 1 Year1+ Years2+ Years3 years or more
04
Do you have a High School diploma/GED and two years of related experience?
YesNo
05
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
YesNo
06
Are you willing to accept the salary indicated?
YesNo
07
Do you have previous experience using BIBS/SENDS system?
YesNo
Required Question
$31,861.44 Annually
Location :
Savannah, GA
Job Type:
Full Time Salaried
Job Number:
2024-09073
Division/Section:
District 9-1 County Position
Opening Date:
10/16/2024
Closing Date:
11/3/2024 11:59 PM Eastern
Description
Pay Grade: F
Click HERE for Video
Who we are.
We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.
What we offer.
As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:
Make a Professional Impact
- Build your career where it matters and protect lives in the community where you live, work, and playWork with
a Dynamic and Diverse Team - Collaborative and inclusive way of working where employees share ideas and leverage collective strengthsAchieve Career Longevity
- Countless opportunities for continuous learning/development that support a long-term careerTake Part in a Hands-on Working Culture
- Unique culture of active engagement and problem-solving, no matter your roleFeel Pride in Where you Work
- Be part of making an impact in public health alongside dedicated people just like youUnder direct supervision, performs a wide range of office administrative duties for Children Special Services (CSS) assigned function and program areas, duties may be complex in nature involving access to confidential information. Research, investigation, resolve of program data and issues for CSS. CSS drafts documentation, report, presentations, and community resources. Represents CSS Program or unit, provides information and assistance to internal and external customers while complying to DPH policy and procedures.
This is an onsite office position which requires reporting to the Savannah office to complete administrative duties, attend meetings and/or training. Standard office hours are Monday-Friday (8:00am-5:00pm).
All Coastal Health District, County Health Department employees are deemed essential employees in the event of an emergency. As such, you may be called on to participate in an event not limited to but including, staffing a shelter, a Specimen Point of Collection Site (SPOC) and/or Point of Dispensing site (POD). When you are called on to participate, you are expected and it will be a part of your job requirement to participate, whether the emergency occurs during or outside regular work hours.Job Responsibilities
Serve as initial point of contact for CSS program referrals; provide administrative and technical assistance to internal and external customers; answer, triage and direct all incoming calls for the program.Provide administrative support by maintaining CSS inventories and distributing materials to providers as requested; retrieve, open, and distribute incoming mail to program staff, managers and other DPH programs as needed.Monitor CSS record requests received via email and fax; utilize SENDSS, GRITS, & MM to research and process referral requests for infants, children, adolescents, and adults.Orient and train new staff in proper procedures of day-to-day operations of the CSS program; assist with developing administrative job aids and templates for processing CSS record requests and other administrative duties.Maintain office assessment for data entry & collection of referrals; organize, file, collect, upload, download and monitor SENDSS, Electronic Birth Certificate & Central Intake Data System. Annually purge documents over 3 years from files. Pay bills and bill insurance. Track client insurance status.Provide SENDSS support to office and district staff, update SENDSS as needed with disposition of programs and referrals. Provide technical assistance related to SENDSS and referrals.Serve as data entry support backup for CSS Programs; conduct data entry for CSS as needed and conduct data entry for SENDSS & MM as needed.Performs office administration duties which involve the handling of confidential information and often require extensive research and data collecting to ensure private health information is protected.Refer identified infants, children, adolescents and adults to appropriate public health programs and community programs as appropriate, offer community resources according to CSS guidelinesAttend internal and external meetings as required.Minimum Qualifications
High school diploma/GED and two (2) years of job-related experience.Preferred Qualifications:
Bilingual (able to comprehend and speak Spanish fluently).Associate degree from an accredited college or two years related experience.Knowledge and skills related to the use of the SENDSS and MM.
Additional Information
For more information on the State of Georgia Benefits visit http://team.georgia.gov/
Benefits for Full Time Eligible Employees•13 Paid Holidays•Generous Leave Package-Educational Support Leave and 3 weeks each accrued Annual and Sick Leave•Defined Benefit retirement plan•Health Insurance•Dental Insurance•Vision Insurance•Health Care Spending Account•Dependent Care Spending Account•Life Insurance•AD&D Insurance•Disability Insurance•Legal Insurance•Long-Term Care Insurance•Specified Illness•Deferred Compensation (401K & 457 Plans)Additional Perks•A supportive and rewarding work environment•Physical Activity Breaks•Employee Assistance Program•Employee discount program•Tuition Assistance
To learn more about the Coastal Health District visit - https://www.CHD.org/Due to the volume of applications received, we are unable to provide information on application status by phone or email. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted
via email
by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.*Coastal Health District is an Equal Opportunity Employer*The State will not unlawfully consider an applicant's race, color, national origin, religion, age, disability, sex, genetic information, political affiliation, protected uniformed service, or other legally protected category when making selections.If you require accommodations under the American Disability Act (ADA), notify this agency of your request by the closing date of this announcement.Applicants chosen for employment will be subject to the followingCriminal Background Check/FingerprintingReference Checks & Immunizations Required* May be subject to pre-employment drug screen
Standard Benefits for FULL Time Salaried EmployeesIn addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.No benefits are offered for part time employees.
01
What is your level of proficiency with Microsoft Office software (e.g., Word, Excel, PowerPoint, data entry etc.)?
Beginner: Some exposureIntermediate: Require some guidanceAdvanced: Can train othersExpert
02
How many years experience do you have working in public health?
NoneLess than 1 year1+ years2+ years3 years or more
03
How many years of experience do you have providing administrative support and customer service?
NoneLess than 1 Year1+ Years2+ Years3 years or more
04
Do you have a High School diploma/GED and two years of related experience?
YesNo
05
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
YesNo
06
Are you willing to accept the salary indicated?
YesNo
07
Do you have previous experience using BIBS/SENDS system?
YesNo
Required Question