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Fellowship Program Coordinator
https:/jobboard.arlingtonva.us/sitemap.xml, Washington, District of Columbia, us, 20022
Position Summary
The fellowship program coordinator manages day-to-day administrative functions of the fellowship programs and assists with other education programs as assigned, receiving supervision/feedback from the education programs administrator. The fellowship coordinator manages a range of responsibilities associated with the fellowship programs, including coordination of the application process, interviews, and interviewing schedules, as well as other activities required to support the programs and maintain accreditations. The fellowship coordinator also assists with and provides administrative support for other education programs as assigned to ensure the successful coordination and delivery of education program services.
Essential Duties and Responsibilities include the following:
Provides administrative support for program directors, associate program directors, program administrator, fellows, and residents.
Handles confidential material, maintaining fellow files, correspondence, and other documentation.
Performs duties associated with scheduling, organizing, and operating meetings, seminars, and events, including arranging with vendors for services and administering logistics (such as fellow/resident lunches, retreats, orientations, and graduation banquets).
Composes and drafts documents and correspondence; produces and distributes manuals.
Maintains confidential documentation and/or paper files of current and alumni fellows; maintains various fellowship program meeting minutes and develops reports as requested.
Coordinates and assists with in-training examination administration for all education programs.
Provides administrative assistance to education programs as needed; other duties may also be assigned.
Evaluation/Credentialing
Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
Drafts recommendation letters and verification of training forms.
Tracks and verifies procedure competency.
Maintains documentation for board eligibility.
Coordinates semi-annual file reviews.
Ensures stated licensure requirements are met by the programs.
Recruitment
Coordinates all phases of the fellowship application process, adhering to recruitment plans, timelines, guidelines, and policies.
Assists program directors in screening and inviting candidates for interviews.
Works with program directors and fellowship program directors to establish recruitment policies.
Coordinates interview processes, ranking, and post-match activities.
Manages the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP) processes.
Updates recruitment brochures, websites, and materials provided to applicants.
About GW MFA
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers, preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH), which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Minimum Qualifications
Education:
Bachelor’s degree (such as management or social science) preferred.
Experience:
3 years of office management experience or equivalent experience in administration and office management in an academic healthcare setting.
Physical Requirements:
Walk, bend, twist, and reach above the shoulder frequently in an office setting.
Must be able to occasionally lift or carry and frequently push or pull up to 20 lbs. as part of the role.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
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The fellowship program coordinator manages day-to-day administrative functions of the fellowship programs and assists with other education programs as assigned, receiving supervision/feedback from the education programs administrator. The fellowship coordinator manages a range of responsibilities associated with the fellowship programs, including coordination of the application process, interviews, and interviewing schedules, as well as other activities required to support the programs and maintain accreditations. The fellowship coordinator also assists with and provides administrative support for other education programs as assigned to ensure the successful coordination and delivery of education program services.
Essential Duties and Responsibilities include the following:
Provides administrative support for program directors, associate program directors, program administrator, fellows, and residents.
Handles confidential material, maintaining fellow files, correspondence, and other documentation.
Performs duties associated with scheduling, organizing, and operating meetings, seminars, and events, including arranging with vendors for services and administering logistics (such as fellow/resident lunches, retreats, orientations, and graduation banquets).
Composes and drafts documents and correspondence; produces and distributes manuals.
Maintains confidential documentation and/or paper files of current and alumni fellows; maintains various fellowship program meeting minutes and develops reports as requested.
Coordinates and assists with in-training examination administration for all education programs.
Provides administrative assistance to education programs as needed; other duties may also be assigned.
Evaluation/Credentialing
Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
Drafts recommendation letters and verification of training forms.
Tracks and verifies procedure competency.
Maintains documentation for board eligibility.
Coordinates semi-annual file reviews.
Ensures stated licensure requirements are met by the programs.
Recruitment
Coordinates all phases of the fellowship application process, adhering to recruitment plans, timelines, guidelines, and policies.
Assists program directors in screening and inviting candidates for interviews.
Works with program directors and fellowship program directors to establish recruitment policies.
Coordinates interview processes, ranking, and post-match activities.
Manages the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP) processes.
Updates recruitment brochures, websites, and materials provided to applicants.
About GW MFA
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers, preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH), which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Minimum Qualifications
Education:
Bachelor’s degree (such as management or social science) preferred.
Experience:
3 years of office management experience or equivalent experience in administration and office management in an academic healthcare setting.
Physical Requirements:
Walk, bend, twist, and reach above the shoulder frequently in an office setting.
Must be able to occasionally lift or carry and frequently push or pull up to 20 lbs. as part of the role.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
#J-18808-Ljbffr