Johns Hopkins University
Academic Program Coordinator
Johns Hopkins University, Baltimore, Maryland, United States, 21276
The Department of Epidemiology is seeking an
Academic Program Coordinator .
Specific Duties & ResponsibilitiesSupport departmental T32 programs with NCBI publication PMC compliance for departmental training grants.Support departmental T32 programs with meetings and event scheduling.Support departmental T32 programs with NRSA data tables, alumni tracking, ERA X-Tract compliance, and federal RPPR reporting.Support departmental T32 programs with compliance of training grant forms, including NRSA 2271 statement of appointments, NRSA termination reports, and the collection and mailing of NIH payback agreements as required.Support departmental T32 programs with management of new institutional training grant proposals and competitive renewals, including collecting faculty tables, biosketches, and institutional letters of support.Support preaward functions for student awards: fellowship proposals, training sessions, dissemination of materials, education about policies and best practices, intake, COEUS data.Coordinate student and trainee travel funds: disseminate information to students, educate about JHU travel policies, process reimbursement requests through CONCUR.Serve as CONCUR delegate for trainees with expense reimbursement processing for student organizations and Track Activities with non-research departmental training grants and fellowships.Support with management of PhD student salaries and wages: student and trainee funding data, letters for offers of admission, letters for work appointments, letters of acknowledgement for dissertation support.Support departmental Tracks with meetings and event scheduling, journal clubs, seminars, and Track Activities.Support departmental Tracks with coordinating admissions processes and administering annual comprehensive exams.Communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of the department.Manage student facilities and space requests.Manage application materials, admissions statistics, current student data.Support course management for large courses and Track Activities: academic calendar, term schedules, course schedules, course deadlines, program deadlines, course enrollment, lab enrollment, new student inquiries.Support departmental academic programs with annual documentation and events.
Minimum QualificationsHigh School Diploma or graduation equivalent.Three years administrative/academic related experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsStrong attention to detail, creative problem-solving, organizational, analytical, and time-management skills.Excellent technology literacy, word processing, and spreadsheet skills with Microsoft Suite, Adobe Acrobat, Zoom, survey building software, cloud storage; ability to seek, embrace and learn new technology.Highly collaborative, team player.Ability to use discretion and diplomacy when working with sensitive and privileged items, maintain confidentiality, and exercise good judgement.
Classified Title: Academic Program CoordinatorJob Posting Title (Working Title):Academic Program CoordinatorRole/Level/Range: ATO 37.5/02/OEStarting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience)Employee group: Full TimeSchedule: Monday to Friday: 9:00am - 5:00pmExempt Status:Non-ExemptLocation:Hybrid: On-site 3-4 days a weekDepartment name: 10001101-EpidemiologyPersonnel area: School of Public Health
Academic Program Coordinator .
Specific Duties & ResponsibilitiesSupport departmental T32 programs with NCBI publication PMC compliance for departmental training grants.Support departmental T32 programs with meetings and event scheduling.Support departmental T32 programs with NRSA data tables, alumni tracking, ERA X-Tract compliance, and federal RPPR reporting.Support departmental T32 programs with compliance of training grant forms, including NRSA 2271 statement of appointments, NRSA termination reports, and the collection and mailing of NIH payback agreements as required.Support departmental T32 programs with management of new institutional training grant proposals and competitive renewals, including collecting faculty tables, biosketches, and institutional letters of support.Support preaward functions for student awards: fellowship proposals, training sessions, dissemination of materials, education about policies and best practices, intake, COEUS data.Coordinate student and trainee travel funds: disseminate information to students, educate about JHU travel policies, process reimbursement requests through CONCUR.Serve as CONCUR delegate for trainees with expense reimbursement processing for student organizations and Track Activities with non-research departmental training grants and fellowships.Support with management of PhD student salaries and wages: student and trainee funding data, letters for offers of admission, letters for work appointments, letters of acknowledgement for dissertation support.Support departmental Tracks with meetings and event scheduling, journal clubs, seminars, and Track Activities.Support departmental Tracks with coordinating admissions processes and administering annual comprehensive exams.Communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of the department.Manage student facilities and space requests.Manage application materials, admissions statistics, current student data.Support course management for large courses and Track Activities: academic calendar, term schedules, course schedules, course deadlines, program deadlines, course enrollment, lab enrollment, new student inquiries.Support departmental academic programs with annual documentation and events.
Minimum QualificationsHigh School Diploma or graduation equivalent.Three years administrative/academic related experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsStrong attention to detail, creative problem-solving, organizational, analytical, and time-management skills.Excellent technology literacy, word processing, and spreadsheet skills with Microsoft Suite, Adobe Acrobat, Zoom, survey building software, cloud storage; ability to seek, embrace and learn new technology.Highly collaborative, team player.Ability to use discretion and diplomacy when working with sensitive and privileged items, maintain confidentiality, and exercise good judgement.
Classified Title: Academic Program CoordinatorJob Posting Title (Working Title):Academic Program CoordinatorRole/Level/Range: ATO 37.5/02/OEStarting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience)Employee group: Full TimeSchedule: Monday to Friday: 9:00am - 5:00pmExempt Status:Non-ExemptLocation:Hybrid: On-site 3-4 days a weekDepartment name: 10001101-EpidemiologyPersonnel area: School of Public Health