Johns Hopkins University
HR Coordinator, Employee and Labor Relations
Johns Hopkins University, Baltimore, Maryland, United States, 21276
The University's Central Employee and Labor Relations Department seeks an
HR Coordinato
r who will support the day-to-day operations of the department. Will provide a high level of human resources and administrative support in the areas of employee and labor relations, appeals, grievances, HR policy, and calendar management.
Specific Duties and ResponsibilitiesThe HR Coordinator will be responsible for providing a wide range of human resources and administrative support in the areas of employee and labor relations (ELR), collective bargaining agreement administration, JHU HR policies, and compliance.Collaborates and provides high-level HR administrative support to the Employee and Labor Relations leadership for resolution of ELR issues and implementation of departmental and institution-wide projects and initiatives.
Employee Relations (ER)Collects, organizes, and prepares documentation in preparation for ER conflict resolution discussions, investigation strategies, and appeal hearings.Responsible for calendar management for ER meetings with divisional HR leadership, management, and staff related to investigation interviews, appeal hearings, and ER matters.
Labor Relations (LR)
Collects, manages, and maintains LR documents and records for grievances, arbitrations, and other essential LR matters.Responsible for Labor Relations reporting and record management.
Prepares materials for Bargaining Unit (BU) departmental and Central ELR meetings and contract negotiations.Responsible for scheduling LR meetings with divisional ELR leadership, BU management, BU staff, and union representatives related to investigation interviews, BU grievance hearings, and LR matters.
Responsible for scheduling monthly and quarterly LR meetings with JHU BU leadership and Unions.
Responsible for monthly and quarterly dues enrollment, dues payment, employee status changes, and temporary vendor reports to the union consistent with Collective Bargaining Unit Agreement timelines.
Record KeepingMaintains the ERLR database that includes disciplinary actions, appeals, grievances, risk assessments, RIF's, policy violations, condition of employment, fitness for duty, and severance agreements.Updates the divisional employee file with accurate documentation such as signed progressive disciplinary letters.Supports the development and maintenance of ERLR employee notification template letters.
Policies ManagementCollects, organizes, and prepares materials in preparation for HR policy and compliance meetings.Under the direction of ELR leadership, coordinates workflow policy changes/additions and aids with other operational needs for the Policy Management Committee.Supports the editing of presentations and other materials.
ELR Management
Coordinates special projects, manages office workflow, schedules appointments, arranges occasional travel and subsequent timely reimbursements, and assists with meeting planning and logistics.Assists with coordinating/scheduling reoccurring meetings and tracking project progress for ELR groups; maintains meeting minutes.
Performs any other duties as assigned and/or required.
Minimum QualificationsHigh School Diploma or graduation equivalent.Three years related experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsProficiency in Microsoft Office (including Word, Excel, Power Point).Prior JHU experience a plus.
CompetenciesAble to maintain confidentiality.
Excellent organizational skills and attention to detail.
Critical thinking skills.
Ability to use independent judgement.
Is adaptable and comfortable with change and ambiguity.
Understanding of executive support.
Understanding/awareness of project management.
Classified Title: HR CoordinatorJob Posting Title (Working Title) :HR Coordinator, Employee and Labor RelationsRole/Level/Range: ATO 37.5/02/OEStarting Salary Range : $18.20 - $33.90 HRLY ( Commensurate with experience)Employee group: Full TimeSchedule:
Monday - Friday, 8:30 AM - 5:00 PMExempt Status:Non-ExemptLocation: Hybrid/Eastern High Campus (On-site 3-4 days a week)Department name: Employee and Labor Relations East BaltimorePersonnel area: University Administration
HR Coordinato
r who will support the day-to-day operations of the department. Will provide a high level of human resources and administrative support in the areas of employee and labor relations, appeals, grievances, HR policy, and calendar management.
Specific Duties and ResponsibilitiesThe HR Coordinator will be responsible for providing a wide range of human resources and administrative support in the areas of employee and labor relations (ELR), collective bargaining agreement administration, JHU HR policies, and compliance.Collaborates and provides high-level HR administrative support to the Employee and Labor Relations leadership for resolution of ELR issues and implementation of departmental and institution-wide projects and initiatives.
Employee Relations (ER)Collects, organizes, and prepares documentation in preparation for ER conflict resolution discussions, investigation strategies, and appeal hearings.Responsible for calendar management for ER meetings with divisional HR leadership, management, and staff related to investigation interviews, appeal hearings, and ER matters.
Labor Relations (LR)
Collects, manages, and maintains LR documents and records for grievances, arbitrations, and other essential LR matters.Responsible for Labor Relations reporting and record management.
Prepares materials for Bargaining Unit (BU) departmental and Central ELR meetings and contract negotiations.Responsible for scheduling LR meetings with divisional ELR leadership, BU management, BU staff, and union representatives related to investigation interviews, BU grievance hearings, and LR matters.
Responsible for scheduling monthly and quarterly LR meetings with JHU BU leadership and Unions.
Responsible for monthly and quarterly dues enrollment, dues payment, employee status changes, and temporary vendor reports to the union consistent with Collective Bargaining Unit Agreement timelines.
Record KeepingMaintains the ERLR database that includes disciplinary actions, appeals, grievances, risk assessments, RIF's, policy violations, condition of employment, fitness for duty, and severance agreements.Updates the divisional employee file with accurate documentation such as signed progressive disciplinary letters.Supports the development and maintenance of ERLR employee notification template letters.
Policies ManagementCollects, organizes, and prepares materials in preparation for HR policy and compliance meetings.Under the direction of ELR leadership, coordinates workflow policy changes/additions and aids with other operational needs for the Policy Management Committee.Supports the editing of presentations and other materials.
ELR Management
Coordinates special projects, manages office workflow, schedules appointments, arranges occasional travel and subsequent timely reimbursements, and assists with meeting planning and logistics.Assists with coordinating/scheduling reoccurring meetings and tracking project progress for ELR groups; maintains meeting minutes.
Performs any other duties as assigned and/or required.
Minimum QualificationsHigh School Diploma or graduation equivalent.Three years related experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsProficiency in Microsoft Office (including Word, Excel, Power Point).Prior JHU experience a plus.
CompetenciesAble to maintain confidentiality.
Excellent organizational skills and attention to detail.
Critical thinking skills.
Ability to use independent judgement.
Is adaptable and comfortable with change and ambiguity.
Understanding of executive support.
Understanding/awareness of project management.
Classified Title: HR CoordinatorJob Posting Title (Working Title) :HR Coordinator, Employee and Labor RelationsRole/Level/Range: ATO 37.5/02/OEStarting Salary Range : $18.20 - $33.90 HRLY ( Commensurate with experience)Employee group: Full TimeSchedule:
Monday - Friday, 8:30 AM - 5:00 PMExempt Status:Non-ExemptLocation: Hybrid/Eastern High Campus (On-site 3-4 days a week)Department name: Employee and Labor Relations East BaltimorePersonnel area: University Administration