Johns Hopkins University
Sr. Administrative Coordinator
Johns Hopkins University, Baltimore, Maryland, United States, 21276
The Johns Hopkins University Department of Biophysics and Biophysical Chemistry is seeking a highly skilled
Sr. Administrative Coordinator
who can manage multiple priorities and deadlines while providing high service to the faculty and leadership within the department.
Specific Duties & Responsibilities:
Schedule, coordinate, and set up meetings for the Director and Faculty, ensuring all logistics are handled efficiently.
Circulate meeting invitations, agendas, and minutes as assigned, and ensure all participants are well-informed and prepared.
Provide comprehensive administrative support, including document formatting, typing meeting agendas, materials, and minutes, and ensuring all documents meet departmental standards.
Make travel arrangements and coordinate the travel schedules for the Director and Faculty, including booking flights, and accommodations, and managing itineraries.
Maintain and edit the department's website, ensuring all content is up-to-date, accurate, and aligned with the department's goals.
Oversee the faculty annual review process for the Chairman and Dean's Offices, including organizing materials, ensuring completion, and coordinating with relevant parties.
Handle confidential materials from inside and outside the department with the utmost discretion and professionalism.
Assist in the planning and execution of departmental events, including seminars and conferences.
Assist in monitoring and tracking departmental budgets, including processing invoices, expense reports, and purchase orders.
Act as a liaison between the Director, Faculty, and other departments, ensuring clear and efficient communication.
Serve as a backup to the Senior Academic Program Coordinator, stepping in as needed to ensure continuity of operations.
Skills, Knowledge & AbilitiesAdvanced knowledge using office software applications including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.Experience working within large, complex organizations and supporting events and meetings.Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.Capacity to work independently and in a fast-paced environment; must have excellent organizational skills.Superior level of attention to detail and ability to research and follow up on actions.Excellent customer service skills to interact effectively with faculty, staff, students, and external customers.Ability to manage projects and determine priorities while maintaining a high degree of professionalism and confidentiality.
Minimum QualificationsHigh School Diploma or graduation equivalent.Five years of progressively responsible administrative experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsBatchelor's DegreeFluency in SAP
Classified Title: Sr. Administrative CoordinatorRole/Level/Range: ATO 37.5/03/OFStarting Salary Range: $21.25 - $36.90 HRLY ($62,000 targeted; Commensurate with experience)Employee group: Full TimeSchedule: 5/40Exempt Status:Non-ExemptLocation:School of Medicine CampusDepartment name: SOM Biophy Biophys and Biophys ChemistryPersonnel area: School of Medicine
Sr. Administrative Coordinator
who can manage multiple priorities and deadlines while providing high service to the faculty and leadership within the department.
Specific Duties & Responsibilities:
Schedule, coordinate, and set up meetings for the Director and Faculty, ensuring all logistics are handled efficiently.
Circulate meeting invitations, agendas, and minutes as assigned, and ensure all participants are well-informed and prepared.
Provide comprehensive administrative support, including document formatting, typing meeting agendas, materials, and minutes, and ensuring all documents meet departmental standards.
Make travel arrangements and coordinate the travel schedules for the Director and Faculty, including booking flights, and accommodations, and managing itineraries.
Maintain and edit the department's website, ensuring all content is up-to-date, accurate, and aligned with the department's goals.
Oversee the faculty annual review process for the Chairman and Dean's Offices, including organizing materials, ensuring completion, and coordinating with relevant parties.
Handle confidential materials from inside and outside the department with the utmost discretion and professionalism.
Assist in the planning and execution of departmental events, including seminars and conferences.
Assist in monitoring and tracking departmental budgets, including processing invoices, expense reports, and purchase orders.
Act as a liaison between the Director, Faculty, and other departments, ensuring clear and efficient communication.
Serve as a backup to the Senior Academic Program Coordinator, stepping in as needed to ensure continuity of operations.
Skills, Knowledge & AbilitiesAdvanced knowledge using office software applications including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.Experience working within large, complex organizations and supporting events and meetings.Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.Capacity to work independently and in a fast-paced environment; must have excellent organizational skills.Superior level of attention to detail and ability to research and follow up on actions.Excellent customer service skills to interact effectively with faculty, staff, students, and external customers.Ability to manage projects and determine priorities while maintaining a high degree of professionalism and confidentiality.
Minimum QualificationsHigh School Diploma or graduation equivalent.Five years of progressively responsible administrative experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsBatchelor's DegreeFluency in SAP
Classified Title: Sr. Administrative CoordinatorRole/Level/Range: ATO 37.5/03/OFStarting Salary Range: $21.25 - $36.90 HRLY ($62,000 targeted; Commensurate with experience)Employee group: Full TimeSchedule: 5/40Exempt Status:Non-ExemptLocation:School of Medicine CampusDepartment name: SOM Biophy Biophys and Biophys ChemistryPersonnel area: School of Medicine