MedStar Health
Executive Assistant
MedStar Health, Washington, District of Columbia, us, 20022
General Summary of PositionJob DescriptionProvides executive level administrative support to the VP of Clinical Services/CNO and Senior Director of Nursing Practice and Operations.
Summary of DutiesMaintains calendar and appointment schedules.Performs administrative duties, prepares correspondence through dictation, composes written material, including emails, letters and memos, proofreads material with proficiency in Microsoft Office.Handles, screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists, dates, and catalogs incoming and outgoing mail. Aids and direction to callers, visitors and staff as required.Manages travel expenses including recording of expenses, receipt preparation and submitting for approval.Organizes, schedules, and confirms meetings. Prepares agenda items.Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence.Maintains and updates policy/procedure manuals.Prepares payment vouchers for goods and services received by the department.Purchases and maintains supplies and inventory for the department. Coordinate's repair and/or replacement of broken equipment.Maintains files and assures that confidential activities are handled discreetly, and classified information is safeguarded.Minimum Qualifications
Associate's degree Required or one to three years formal training in Secretarial Science.3-4 years Progressively more responsible job-related experience providing support to a C-suite executive.Excellent verbal and written communication skills.Strong time management and organizational skills.Proficiency in Microsoft Office Suite.
This position has a hiring range of $51,736.00 - $95,742
Summary of DutiesMaintains calendar and appointment schedules.Performs administrative duties, prepares correspondence through dictation, composes written material, including emails, letters and memos, proofreads material with proficiency in Microsoft Office.Handles, screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists, dates, and catalogs incoming and outgoing mail. Aids and direction to callers, visitors and staff as required.Manages travel expenses including recording of expenses, receipt preparation and submitting for approval.Organizes, schedules, and confirms meetings. Prepares agenda items.Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence.Maintains and updates policy/procedure manuals.Prepares payment vouchers for goods and services received by the department.Purchases and maintains supplies and inventory for the department. Coordinate's repair and/or replacement of broken equipment.Maintains files and assures that confidential activities are handled discreetly, and classified information is safeguarded.Minimum Qualifications
Associate's degree Required or one to three years formal training in Secretarial Science.3-4 years Progressively more responsible job-related experience providing support to a C-suite executive.Excellent verbal and written communication skills.Strong time management and organizational skills.Proficiency in Microsoft Office Suite.
This position has a hiring range of $51,736.00 - $95,742