Executive Assistant

Overview:

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.NRDC is seeking an Executive Assistant to work with the Executive Director, the Chief of Staff to the President and their senior leadership team in our DC office.Position SummaryNRDC is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, the Chief of Staff to the President and their senior leadership team in our Washington, DC office. This role works to primarily provide high level administrative support in the work of the Executive Director managing the organization and the work of the Chief of Staff to the President in her support of the President and management of the Executive Leadership Team. The Executive Assistant will also provide support to the senior leadership team in the Executive Office specifically to the Deputy to the Executive Director and to the Director of the Executive Office. ??The Executive Assistants time is dedicated to handling a wide range of duties that support the administrative and managerial work, which includes but is not limited to: discreet project work, presentations, agenda/calendaring, coordination and planning of meetings, financial accounting, travel planning, event planning and other daily tasks and special projects. ?The ideal candidate is a self-starter, independent thinker and quick learner who knows how to manage his or her own work and balance assignments. Excellent research, writing, interpersonal, and project coordination skills are required.??The position reports to the Deputy to the Executive Director.Responsibilities:Provide high level administrative support to help ensure efficient day to day operations, including the creation and management of calendar, accounting, communication, travel planning and filing processes and systems.?Support high level executives with time split as follows

Executive Director and Deputy to the Executive Director: 60%

ED: 45%Deputy to ED: 15%

Chief of Staff and Director of the Executive Office: 40%

COS: 30%Director EO: 10%

Provide complex calendar management and scheduling primarily for internal meetings with staff across multiple time zones and geographies. Calendar management includes meeting scheduling, reserving conference rooms/ordering catering if required, setting up video conference calls as needed, and coordinating travel arrangements.?Staffing and coordination special efforts such as retreats, group meetings, Board meetings and committees.?Manage material gathering, administer a collaborative online space for materials, and participate in meetings to take notes and help ensure meeting deliverables are met.?Photocopying, mail handling, processing of letters/correspondence, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.?Assist the team to draft, edit, format and proofread memos, presentations, correspondence, and other materials.?Organize travel throughout the United States and to India, China and other international destinations as necessary.Ensuring communication, collaboration, and information-sharing within the office and with other institutional partners.?Provide ad-hoc, hands-on support for a variety of projects and roles.?Coordinate closely with other Executive Assistants to the Executive Leadership Team and other organizational leaders to ensure appropriate alignment of priorities and schedules.Process expenses, contracts and track the budget for the Executive Office.?Treat confidential information with appropriate discretion.?Qualifications:

Bachelor's degree or equivalent experience.Minimum of 5-7 years of administrative experience, with minimum 3 years supporting a senior leadership role.Detail oriented with demonstrated ability to problem-solve, manage and organize multiple priorities, and work independently with appropriate decision-making within a face-paced environment.Demonstrated professional communication skills, including both oral and written communication, proofreading and editing, and minute-taking on a tight schedule.Demonstrated strong interpersonal skills, including a professional demeanor with employees and external constituents.Good judgment and the ability to maintain confidentiality related to documents, correspondence and discussions.Ability to quickly learn NRDCs accounting and contract processes and protocols, and other internal policies to ensure Centers operations maintain compliance.Demonstrated proficiency in advanced Microsoft Office applications (including Word, Excel, and PowerPoint) with the ability to learn other technology and accounting platforms as needed.Team player attitude.Commitment to NRDCs values and mission.NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $82,500 to $91,500.Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.To apply, visit www.nrdc.org/careers and upload your rsum and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person rsum drop-offs.If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.For more about NRDC, visit www.nrdc.org.