ZGF Architects
Executive Assistant
ZGF Architects, Washington, District of Columbia, us, 20022
ZGF is seeking an
Executive Assistant
to join our team in our
Washington, DC
office. We are looking for a driven individual looking for an opportunity to learn and grow their professional career in a collaborative and team-oriented environment.
The Executive Assistant is an experienced administrative professional who works collaboratively with Partners and leadership within the firm to support the business management, project teams and general office operations.
This position supports the Managing Partner and Design Partner. The role requires working proactively and efficiently under deadlines while increasing the bandwidth of the Partners by building relationships and establishing trust and rapport with key internal and external stakeholders.
As an
Executive Assistant , you will...
Function as a partner-to and extension-of leadership, in support of the business operations of the firm Ensure Partner time is aligned with their priorities through demonstrated understanding of the core business and leveraging expert prioritization strategies Be capable of exercising discretion and independent judgment to advance the firm's business needs Maintain complex calendars, scheduling all business and project related meetings, including logistics and coordination Evaluate and respond on behalf of leadership to requests, calls and emails to balance competing priorities of projects, offices, and marketing deadlines Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas, where applicable Generate timely expense reports and timesheets for Partners Track Partner Licensing and Continuing Education requirements Proof, edit, and distribute correspondence related to the business operations of the firm; draft meeting notes and presentation materials as requested by leadership Representing leadership in public, with clients, consultants, or vendors Provide primary back up to the front-desk administrator; work collaboratively with (and as back-up to) other Executive Assistants and Project Administrators Qualifications:
Experienced in general and executive level administrative responsibilities, minimum of 5 years of administrative experience Minimum Bachelor's degree preferred Proficient in the following software applications:
Microsoft Office Suite, with advanced proficiency in Outlook, Word, Excel, and Teams BlueBeam Deltek Vision Excellent written and verbal communication skills, adept at delivering high level communications in a clear and succinct manner
Adept at engaging effectively with a diverse range of staff, consultants, clients, and the public Experience managing complex calendars with competing priorities Experience coordinating complex travel arrangements and logistics Excellent judgment in determining priority and urgency of information Ability to maintain a high level of confidentiality and discretion with regard to project, business, and personnel matters Capable of working independently without supervision, able to prioritize workloads Knowledge of architectural / engineering terminology a plus, though not required Base Salary Range
$77.500/yr - $90.000/yr
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.
Apply With:
Resume Cover letter
ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.
Executive Assistant
to join our team in our
Washington, DC
office. We are looking for a driven individual looking for an opportunity to learn and grow their professional career in a collaborative and team-oriented environment.
The Executive Assistant is an experienced administrative professional who works collaboratively with Partners and leadership within the firm to support the business management, project teams and general office operations.
This position supports the Managing Partner and Design Partner. The role requires working proactively and efficiently under deadlines while increasing the bandwidth of the Partners by building relationships and establishing trust and rapport with key internal and external stakeholders.
As an
Executive Assistant , you will...
Function as a partner-to and extension-of leadership, in support of the business operations of the firm Ensure Partner time is aligned with their priorities through demonstrated understanding of the core business and leveraging expert prioritization strategies Be capable of exercising discretion and independent judgment to advance the firm's business needs Maintain complex calendars, scheduling all business and project related meetings, including logistics and coordination Evaluate and respond on behalf of leadership to requests, calls and emails to balance competing priorities of projects, offices, and marketing deadlines Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas, where applicable Generate timely expense reports and timesheets for Partners Track Partner Licensing and Continuing Education requirements Proof, edit, and distribute correspondence related to the business operations of the firm; draft meeting notes and presentation materials as requested by leadership Representing leadership in public, with clients, consultants, or vendors Provide primary back up to the front-desk administrator; work collaboratively with (and as back-up to) other Executive Assistants and Project Administrators Qualifications:
Experienced in general and executive level administrative responsibilities, minimum of 5 years of administrative experience Minimum Bachelor's degree preferred Proficient in the following software applications:
Microsoft Office Suite, with advanced proficiency in Outlook, Word, Excel, and Teams BlueBeam Deltek Vision Excellent written and verbal communication skills, adept at delivering high level communications in a clear and succinct manner
Adept at engaging effectively with a diverse range of staff, consultants, clients, and the public Experience managing complex calendars with competing priorities Experience coordinating complex travel arrangements and logistics Excellent judgment in determining priority and urgency of information Ability to maintain a high level of confidentiality and discretion with regard to project, business, and personnel matters Capable of working independently without supervision, able to prioritize workloads Knowledge of architectural / engineering terminology a plus, though not required Base Salary Range
$77.500/yr - $90.000/yr
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.
Apply With:
Resume Cover letter
ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.