Litigation Secretary

About the jobA leading and rapidly growing national litigation law firm is seeking an enthusiastic litigation secretary to join their team. They are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in this fast-paced environment. The following set of success factors describe the characteristics of those who are successful in this Firm:Helpful, Congenial, Personable, PositiveUnpretentious, Approachable, Respectful, Team OrientedAccountable, Takes Ownership, Corrects MistakesOrganized, Timely, Confidential, Responsive (within 24 hours)Essential Duties and Responsibilities:Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formattingPrepare and collect conflict of interest checks, open new files and maintain client filesMaintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importanceMake client and client-related appointments for attorneys as necessaryProfessional demeanor with all Firm's clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of serviceFamiliar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filingsAbility to organize and prioritize numerous tasks and complete them under time constraints with minimal supervisionProficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the positionProvide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff membersQualifications and Experience:Minimum two years litigation secretarial experienceExperience maintaining paperless files. iManage experience a plusKnowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil ProcedureMust successfully pass a background and drug screen