SB Clinical Practice Management
Executive Assistant II
SB Clinical Practice Management, Stony Brook, New York, United States, 11790
Overview:
Executive Assistant II - Stony Brook Family and Preventive Medicine, UFPCLocation: Stony Brook, NYSchedule: Full TimeDays/Hours: Mon - Fri 8:30 - 5; Occasional SaturdaySalary Range: $70,462 - $92,187
(pay will be determined based on experience, preferred qualifications, and education)Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.Responsibilities:SUMMARY:
This position requires the incumbent to provide executive administrative support to the department. This position is essential to ensure efficient operation of the office. The incumbent will support executives such as Division Chiefs and/or Department Administrators and Directors. This individual will supervise administrative and/or clerical staff as needed. Additionally, may be responsible for financial operations support and employee and faculty changes.
Job Duties & Essential Functions:Serve as Executive Assistant to a Division Chief and/or Department Administrators and DirectorsMaintain executive calendar by scheduling meetings, conferences and virtual conferencesMake travel arrangements and itinerariesHelp executive prioritize emails and phone calls throughout the daySupervise day-to-day administrative office operations of divisionAnswer phones in a timely manner using good customer service skills and judgementHandle confidential information and maintain confidential filesMaintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and verifying receipt of suppliesSupervise administrative and/or clerical staffPrepare payment requisitionsOpen, sort and distribute mailCoordinate maintenance of office equipment.Plan onsite and offsite events and large gatherings: i.e.: Grand Rounds, committee meetings, annual dinner, etc.Scan and maintain documents and filesConduct research and information gathering on behalf of the executive. Prepare meeting materials, handouts and presentationsCreate, update and maintain databasesAct as liaison with other departments and outside agencies. Develop positive and strategic relationships at all levels of the organizationMaintain office environment to ensure productivityResearch issues as neededWork independently and within a team on special and complex projects.Perform all other duties as assigned by management
Qualifications:Required Education & Qualifications:Bachelors degree. In lieu of degree, will consider four (4) years of progressively responsible administrative experienceThree (3) years of progressively responsible administrative experienceExcellent written and verbal communication skillsAttention to detailMust be highly organized and able to multi-taskMust be proficient in Microsoft OfficePreferred Qualifications :Experience in a healthcare settingPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.? SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.?Given StaffCos employment responsibilities, it is deemed the employer for employment and labor law purposes.? Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.? The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMPs employees to perform their job duties may result in discipline up to and including discharge.
Executive Assistant II - Stony Brook Family and Preventive Medicine, UFPCLocation: Stony Brook, NYSchedule: Full TimeDays/Hours: Mon - Fri 8:30 - 5; Occasional SaturdaySalary Range: $70,462 - $92,187
(pay will be determined based on experience, preferred qualifications, and education)Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.Responsibilities:SUMMARY:
This position requires the incumbent to provide executive administrative support to the department. This position is essential to ensure efficient operation of the office. The incumbent will support executives such as Division Chiefs and/or Department Administrators and Directors. This individual will supervise administrative and/or clerical staff as needed. Additionally, may be responsible for financial operations support and employee and faculty changes.
Job Duties & Essential Functions:Serve as Executive Assistant to a Division Chief and/or Department Administrators and DirectorsMaintain executive calendar by scheduling meetings, conferences and virtual conferencesMake travel arrangements and itinerariesHelp executive prioritize emails and phone calls throughout the daySupervise day-to-day administrative office operations of divisionAnswer phones in a timely manner using good customer service skills and judgementHandle confidential information and maintain confidential filesMaintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and verifying receipt of suppliesSupervise administrative and/or clerical staffPrepare payment requisitionsOpen, sort and distribute mailCoordinate maintenance of office equipment.Plan onsite and offsite events and large gatherings: i.e.: Grand Rounds, committee meetings, annual dinner, etc.Scan and maintain documents and filesConduct research and information gathering on behalf of the executive. Prepare meeting materials, handouts and presentationsCreate, update and maintain databasesAct as liaison with other departments and outside agencies. Develop positive and strategic relationships at all levels of the organizationMaintain office environment to ensure productivityResearch issues as neededWork independently and within a team on special and complex projects.Perform all other duties as assigned by management
Qualifications:Required Education & Qualifications:Bachelors degree. In lieu of degree, will consider four (4) years of progressively responsible administrative experienceThree (3) years of progressively responsible administrative experienceExcellent written and verbal communication skillsAttention to detailMust be highly organized and able to multi-taskMust be proficient in Microsoft OfficePreferred Qualifications :Experience in a healthcare settingPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.? SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.?Given StaffCos employment responsibilities, it is deemed the employer for employment and labor law purposes.? Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.? The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMPs employees to perform their job duties may result in discipline up to and including discharge.