Extreme Reach
Executive Assistant
Extreme Reach, New York, New York, us, 10261
SR - Extreme Reach is seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our CEO and Chief Legal & People Officer. In this role, you will be responsible for managing calendars, coordinating meetings and events, arranging travel, filing expenses, handling various administrative tasks, and occasional personal assistant tasks to ensure the smooth operation of the office. You will serve as a key liaison between the executives and internal/external stakeholders, demonstrating professionalism and confidentiality in all interactions. The hired team member will thrive in an innovative, fast paced, growing organization. They will help the executives to increase their productivity and partner with them to efficiently and effectively manage their time.
Responsibilities
Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issuesArrange travel and accommodations for a team of executivesTracks and submits expense reports for a team of executivesScreen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team membersHelp to coordinate in-office and offsite meetingsPlan and arrange events including catering for in-office meetingsCoordinates and creates materials for company meetings and Board discussionsDocument meeting actions and follow-up accordinglyManage sensitive matters with a high level of confidentiality and discretionFlexibility to manage occasional personal assistant tasksOther projects and duties as assigned*Pursuant to New York City's Pay Transparency Law the pay range for this position is $68,000-83,000; base pay offered may vary depending on job-related knowledge, skills, and experience.
Requirements
Bachelor's degree is preferred5+ years' experience as an Executive Assistant, preferably supporting the C-Suite as a teamStrong writing skills, ability to compose complex executive level correspondenceAbility to work in a fast-paced environment, while maintaining positive, team centric approachStrong interpersonal skills, ability to work in high-profile environmentExcellent organization skills, ability to manage details accurately and multitask on a variety of assignmentsAbility to communicate effectively with all levels of the organizationAbility to work flexible hours occasionally for personal assistant type task requests or eventsExperience taking independent initiative and exercising good judgment and decision making, and maintain confidentialityStrong working knowledge of the Google SuiteStrong working knowledge of MS Office/365Intermediate to expert knowledge of Microsoft Excel preferred
Responsibilities
Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issuesArrange travel and accommodations for a team of executivesTracks and submits expense reports for a team of executivesScreen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team membersHelp to coordinate in-office and offsite meetingsPlan and arrange events including catering for in-office meetingsCoordinates and creates materials for company meetings and Board discussionsDocument meeting actions and follow-up accordinglyManage sensitive matters with a high level of confidentiality and discretionFlexibility to manage occasional personal assistant tasksOther projects and duties as assigned*Pursuant to New York City's Pay Transparency Law the pay range for this position is $68,000-83,000; base pay offered may vary depending on job-related knowledge, skills, and experience.
Requirements
Bachelor's degree is preferred5+ years' experience as an Executive Assistant, preferably supporting the C-Suite as a teamStrong writing skills, ability to compose complex executive level correspondenceAbility to work in a fast-paced environment, while maintaining positive, team centric approachStrong interpersonal skills, ability to work in high-profile environmentExcellent organization skills, ability to manage details accurately and multitask on a variety of assignmentsAbility to communicate effectively with all levels of the organizationAbility to work flexible hours occasionally for personal assistant type task requests or eventsExperience taking independent initiative and exercising good judgment and decision making, and maintain confidentialityStrong working knowledge of the Google SuiteStrong working knowledge of MS Office/365Intermediate to expert knowledge of Microsoft Excel preferred