Team Executive Assistant - Asset Management

Our client is seeking a highly skilled and dynamic Executive Assistant to support a team of Partners, MD's, VP's at a prestigious global asset management firm located in Midtown Manhattan. The successful candidate will bring extensive experience in executive assistance, particularly with client-facing and C-suite roles. This role is ideal for a professional who thrives in a fast-paced, high-stakes environment and is adept at managing complex schedules, high-level meetings, and sensitive communications.Key Responsibilities:Calendar Management:

Expertly manage the Global Head's intricate calendar, coordinating meetings, appointments, and international travel. Ensure scheduling is optimized and conflicts are resolved efficiently.Meeting Coordination:

Organize and prepare for high-profile meetings and presentations, including drafting agendas, arranging venues, and compiling necessary documentation. Facilitate seamless execution of meetings and follow up on action items.Travel Arrangements:

Handle comprehensive travel arrangements, including booking flights, accommodations, and transportation. Ensure all travel plans are executed smoothly, with attention to detail and flexibility.Client and Stakeholder Communication:

Act as a primary point of contact for clients and senior stakeholders. Manage correspondence and communications with professionalism, representing the Global Head and the firm with poise.Document and Presentation Management:

Prepare and review reports, presentations, and other critical documents. Ensure accuracy and presentation quality, maintaining a high standard of professionalism.Project and Event Support:

Assist with special projects and business development initiatives. Coordinate and manage events such as conferences, investor meetings, and client engagements, ensuring all logistical details are handled.Confidentiality and Discretion:

Handle sensitive information with the utmost confidentiality and integrity. Maintain professionalism in all interactions and safeguard proprietary data.Requirements:Experience:

Minimum of 5 years of experience as an Executive Assistant, with a strong preference for experience in asset management or financial services. Proven experience supporting C-suite executives and managing client-facing responsibilities is highly desirable.Skills:

Exceptional organizational, time-management, and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools. Outstanding communication and interpersonal skills.Education:

Bachelors degree in Business Administration, Finance, or a related field is preferred.Attributes:

Demonstrated ability to handle confidential information discreetly and manage high-pressure situations with professionalism. Strong problem-solving skills and a proactive approach to anticipating needs.Additional Information:Work Schedule:

In-office presence required three days a week.Perks:

Complimentary breakfast and lunch provided.