Executive Assistant - Pharmacy

About SCANSCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 280,000 members in California, Arizona, Nevada, Texas and New Mexico. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 45 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.The JobProvides high level executive administrative support to Vice President of Pharmacy within a fast paced environment.You WillProvides high level executive administrative support as required by the respective Vice President of Pharmacy including but not limited to maintaining calendars; preparing agendas; coordinating travel arrangements, preparing and submitting expense reports; screening and organizing mail and other communications, including email & phone.Prepares and distributes all necessary reports and documents from the respective executive and related team members, as directed.Schedules, coordinates, and prepares for regular team meetings and other recurring or ad-hoc meetings.Responsibilities include agenda preparation, meeting material preparation and distribution, room set up, and general logistics to ensure a smooth participation experience.Records and prepares minutes & notes of meetings. Following up with attendees regarding their tasks when needed.Composes clear, accurate, and concise letters, reports, and other correspondence.May include Board documents and communications.Strong customer service & willingness to work with internal & external stakeholders at all levels.Manages records by filing and maintaining documents.Maintains privacy and confidentiality of all materials-electronic and hardcopy.Maintains department supplies inventory.Provides general administrative assistance as needed.Manages department invoicing by processing, filing and maintaining documents.Works collaboratively with related departments.Contributes to team effort by accomplishing related results as needed.Actively support the achievement of SCAN's Vision and Goals.Other duties as assigned.Your Qualifications3-5 years relevant Executive level administrative experience.2+ years of experience scheduling and managing calendars with MS Outlook2+ years of experience with organizing meetings, taking minutes & follow-up tasks.Experience within Healthcare, preferred.Strong interpersonal skills, including excellent written and verbal communication skills.Strong organizational skills.Ability to handle multiple tasks simultaneously and work independently with minimal supervision.Ability to manage and maintain confidential information.Proficient in MS Office, including but not limited to Outlook, Word, Excel, Visio, PowerPoint.What's in it for you?Hourly Range: $27.98 to $37.76 per hourMostly Onsite work mode (Tuesday & Wednesday in office days weekly in Long Beach, CA)An annual employee bonus programRobust Wellness ProgramGenerous paid-time-off (PTO)Eleven paid holidays per year, plus 1 additional floating holidays, plus 1 birthday holidayExcellent 401(k) Retirement Saving Plan with employer matchRobust employee recognition programTuition reimbursementAn opportunity to become part of a team that makes a difference to our members and our community every day!We're always looking for talented people to join our team!Qualified applicants are encouraged to apply now!At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.#LI-CS2#LI-HybridEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)