Cincinnati & Hamilton County Public Library
Capital Planning & Projects Manager
Cincinnati & Hamilton County Public Library, Cincinnati, Ohio, United States, 45208
Capital Planning & Projects Manager - Facility Operations
Date Posted: 10/18/24
Job Overview:The Capital Planning & Projects Manager will oversee and support various aspects of capital projects, working closely with internal and external stakeholders, library leadership, and consultants. As a member of Senior Leadership, this role involves managing project operations, including procurement, design coordination, and the execution of the Library's Facility Master Plan (FMP). The Capital Planning & Projects Manager will also handle facility-related grants, maintain adherence to design standards, and ensure proper documentation and communication throughout project lifecycles.
DUTIES:
Leads and manages assigned staff, providing guidance and support to ensure high performance, professional growth, and a collaborative work environment.Leads capital projects from concept to completion, coordinating with multi-disciplinary teams, facilitating meetings, and developing schedules.Creates, maintains, and tracks project plans, budgets, and timelines.Leads decision making on interior design specifications.Communicates and coordinates project scope, budgets, schedules, and constraints to end users and leadership.Manages project operations, including staff coordination and overall project execution.Supports the bidding and procurement process, ensuring compliance with public bidding requirements.Serves as the primary contact for contractors and coordinates delivery, installation, and warranty processes.Supervises and maintains design standards for both large construction projects and branch refreshes, ensuring compliance with CHPL design standards and overseeing related documentation.Provides written and verbal project status reports to senior leaders and stakeholders.Ensures inclusion of required documentation in the Project Specification Manual.Oversees project management tools and processes, including requests for information, submittals, punch lists, and project closeout.Directs and collaborates with contractors, architects, engineers, and other professionals to resolve issues and maintain current "As built" drawings.Facilitates project transitions between functional groups and project phases.Manages capital project grants and related improvement initiatives.Liaises with branch managers and purchasing for smaller orders.Updates Facility Master Plan (FMP) and provides content for communication, including webpage.QUALIFICATIONS:
Demonstrates exceptional leadership abilities, strategic thinking, and a proven track record of managing complex capital project initiatives.Proven expertise in project planning, organization and execution.Understands and supports the Library's mission, beliefs, culture, and structure, and demonstrates a comprehensive understanding of the Library's policies and procedures.Seeks, accepts and incorporates feedback and direction.Possesses the ability to make independent decisions when circumstances warrant such action.Interacts with members of diverse ethnic and socio-economic communities, children, staff and management in a respectful and professional manner that reflects the Library's pillars of excellence.Handles and responds to concerns, complaints, and difficult situations with patience and tact.Demonstrates strong technology skills with the ability and willingness to learn new skills quickly.Demonstrates on-brand customer service to internal and external customers by consistently fulfilling customer needs and expectations.Demonstrates professionalism in all settings, including an orientation toward teamwork, collaboration & building common ground with peers; arriving to work reliably, regularly, and on time; and behavior that is consistent with building a strong organizational culture, while performing work duties.Demonstrates a commitment to diversity, equity and inclusion efforts of all colleagues and customers regardless of age, cultural background, ability, ethnicity, family status, gender identity, immigration status, national origin, race, religion, sex, sexual orientation, socioeconomic status and veteran status, and takes an active role in leading these efforts with their staff.Exceptional written and verbal communication skills, including formal communication and presentations, editing/proofreading while consistently providing high quality, proactive service to internal and external customers.Ability to seek out new methods and principles and be willing to incorporate them into existing practices.Ability to maintain confidentiality of customers, peers, and branch/department.EDUCATION and MINIMUM QUALIFICATIONS:
Bachelor's degree in Construction Management, Project Management, Design or related field.Minimum of 5 years of experience in construction, project management or design.Must possess a valid driver's license and maintain a driving record that is acceptable to the Library's insurance provider.PREFERRED EXPERIENCE:
Master's degree or relevant certifications preferred.Experience in a public sector preferred.
JOB LOCATION:Cincinnati, OH, United States
POSITION:Full-time
HOURS:40 hours per week
SALARY:Grade 12: $82,929.60 - $103,667.20 annually
DEADLINE:October 25, 2024
Date Posted: 10/18/24
Job Overview:The Capital Planning & Projects Manager will oversee and support various aspects of capital projects, working closely with internal and external stakeholders, library leadership, and consultants. As a member of Senior Leadership, this role involves managing project operations, including procurement, design coordination, and the execution of the Library's Facility Master Plan (FMP). The Capital Planning & Projects Manager will also handle facility-related grants, maintain adherence to design standards, and ensure proper documentation and communication throughout project lifecycles.
DUTIES:
Leads and manages assigned staff, providing guidance and support to ensure high performance, professional growth, and a collaborative work environment.Leads capital projects from concept to completion, coordinating with multi-disciplinary teams, facilitating meetings, and developing schedules.Creates, maintains, and tracks project plans, budgets, and timelines.Leads decision making on interior design specifications.Communicates and coordinates project scope, budgets, schedules, and constraints to end users and leadership.Manages project operations, including staff coordination and overall project execution.Supports the bidding and procurement process, ensuring compliance with public bidding requirements.Serves as the primary contact for contractors and coordinates delivery, installation, and warranty processes.Supervises and maintains design standards for both large construction projects and branch refreshes, ensuring compliance with CHPL design standards and overseeing related documentation.Provides written and verbal project status reports to senior leaders and stakeholders.Ensures inclusion of required documentation in the Project Specification Manual.Oversees project management tools and processes, including requests for information, submittals, punch lists, and project closeout.Directs and collaborates with contractors, architects, engineers, and other professionals to resolve issues and maintain current "As built" drawings.Facilitates project transitions between functional groups and project phases.Manages capital project grants and related improvement initiatives.Liaises with branch managers and purchasing for smaller orders.Updates Facility Master Plan (FMP) and provides content for communication, including webpage.QUALIFICATIONS:
Demonstrates exceptional leadership abilities, strategic thinking, and a proven track record of managing complex capital project initiatives.Proven expertise in project planning, organization and execution.Understands and supports the Library's mission, beliefs, culture, and structure, and demonstrates a comprehensive understanding of the Library's policies and procedures.Seeks, accepts and incorporates feedback and direction.Possesses the ability to make independent decisions when circumstances warrant such action.Interacts with members of diverse ethnic and socio-economic communities, children, staff and management in a respectful and professional manner that reflects the Library's pillars of excellence.Handles and responds to concerns, complaints, and difficult situations with patience and tact.Demonstrates strong technology skills with the ability and willingness to learn new skills quickly.Demonstrates on-brand customer service to internal and external customers by consistently fulfilling customer needs and expectations.Demonstrates professionalism in all settings, including an orientation toward teamwork, collaboration & building common ground with peers; arriving to work reliably, regularly, and on time; and behavior that is consistent with building a strong organizational culture, while performing work duties.Demonstrates a commitment to diversity, equity and inclusion efforts of all colleagues and customers regardless of age, cultural background, ability, ethnicity, family status, gender identity, immigration status, national origin, race, religion, sex, sexual orientation, socioeconomic status and veteran status, and takes an active role in leading these efforts with their staff.Exceptional written and verbal communication skills, including formal communication and presentations, editing/proofreading while consistently providing high quality, proactive service to internal and external customers.Ability to seek out new methods and principles and be willing to incorporate them into existing practices.Ability to maintain confidentiality of customers, peers, and branch/department.EDUCATION and MINIMUM QUALIFICATIONS:
Bachelor's degree in Construction Management, Project Management, Design or related field.Minimum of 5 years of experience in construction, project management or design.Must possess a valid driver's license and maintain a driving record that is acceptable to the Library's insurance provider.PREFERRED EXPERIENCE:
Master's degree or relevant certifications preferred.Experience in a public sector preferred.
JOB LOCATION:Cincinnati, OH, United States
POSITION:Full-time
HOURS:40 hours per week
SALARY:Grade 12: $82,929.60 - $103,667.20 annually
DEADLINE:October 25, 2024