Office Manager (Office and Administrative Support)

Accentuate Staffing is currently recruiting for an Office Manager to join an office in the Chapel Hill/Durham area. This position is onsite 2-3 days a week and remote the other days. The Office Manager is a versatile, proactive professional responsible for supporting the day-to-day operations of a small office. This position involves managing a variety of financial and administrative functions, processing invoices, overseeing accounts receivable/payable, and coordinating with the company’s PEO for payroll and benefits. The ideal candidate will thrive in a dynamic environment, be comfortable with change, and wear many hats to support the company’s growth.

Responsibilities:

• Process invoices and expenses accurately and in a timely manner.
• Perform accounts receivable, collections, and accounts payable functions.
• Maintain financial records and ensure timely payments.
• Reconcile expense reports and assist in budget tracking.
• Serve as the liaison between the company and the PEO for payroll and benefits administration.
• Administer employee benefits including health insurance and policies with providers such as Aflac/Allstate.
• Manage the 401(k) account, ensuring compliance with all relevant regulations.
• Facilitate employee onboarding, including the creation of office/building entry cards.
• Oversee employee exit processes, including conducting exit interviews and surveys.
• Maintain the vacation and leave tracking spreadsheet.
• Occasionally liaise with PEO legal services to address employee-related issues and ensure compliance with state and federal employment regulations.
• Assist with employee engagement initiatives
• Coordinate with external vendors and service providers to maintain office supplies and services.
• Organize and facilitate office communications and meetings as needed.

Requirements:

• Proven experience in office management, administration, or a related field.
• Strong organizational and multitasking skills.
• Familiarity with financial processes, including invoicing, accounts payable/receivable, and payroll administration.
• Must be proficient with MS Office and QuickBooks
• Excellent communication and interpersonal skills, with the ability to liaise effectively with both employees and external service providers.
• Strong attention to detail and the ability to maintain confidentiality.
• Adaptability and the ability to manage multiple priorities in a dynamic work environment.