Research Integration Coordinator (Administrative Assistant Open Rank: I-III)

Research Integration Coordinator (Administrative Assistant Open Rank: I-III) - 35080 University Staff Description University of Colorado Anschutz Medical Campus Department: CU Anschutz Health and Wellness Center Job Title: Research Integration Coordinator (Administrative Assistant Open Rank: I-III) Position: 00828048 - Requisition: #35080 External candidates for this position may be eligible for a one-time non-base building sign-on bonus of up to $2,000. Details of this will be provided during the interview process. Job Summary: Key Responsibilities Assist with day-to-day operations of clinical research studies and programs targeting individuals with clinical conditions such as cancer at the CU Anschutz Health and Wellness Center. Assist with setting up Epic training and access for research professionals to reserve space and resources in the clinic for research studies. Be the liaison between the research studies and the clinic manager and team, assisting with workflows associated with clinical trials, distributing research supplies, supporting research and clinical teams. Assist with research study workflows and operating procedures when utilizing clinic space and resources. Ensure research staff are trained appropriately. Facilitate the setting up of fitness center memberships, tours and orientations to the fitness center for individuals involved in research programs at the AHWC. Responsible for integrating research activities in the center including but not limited to data collection on number of visits, space utilized, and research project invoicing. Provide outreach to groups interested in potentially conducting research studies or delivering programs targeting people with specific health conditions at the AHWC. Schedule subject participation in research clinical trial, coordinating availability of necessary space, and clinical research support (e.g., physician, nurse practitioner, laboratory, radiology, pharmacy). Ensure that the necessary supplies and equipment for studies are in stock and in working order. Assist with coordinating study supplies drop-off and pick-up in the AHWC. Ensure smooth communication between research staff and other staff (e.g., clinic and fitness) Create a database and maintain records on the utilization of the AHWC for research and clinical programs for annual reports to the Dean, Chancellor and NORC. Develop and update phone contact list for research studies and communicate and share with center managers and areas. Monitor and track new research study requests via Formstack forms and ensure all approved research studies have MOU's implemented. Manage deadlines and tracking for research-related MOU's, working with the Finance Manager to ensure all studies are billed accurately and in a timely manner. Responsible to develop a tracking sheet for all research conducted at AHWC and will assist with annual reporting on this data. Support the Director of Research Integration with setting up meetings, distributing agendas and minutes, and creating/updating tracking and data measurements for reports and stakeholder feedback. Full job description available upon request Work Location: Onsite Why Join Us: Why work for the University? Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 10/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service Onsite Why Join Us: Why work for the University? Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 10/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service Diversity and Equity: Qualifications: Minimum Qualifications Level I: One (1) year of experience providing administrative or customer service support. Level II: Two (2) years year of experience providing administrative or customer service support. Level III: Three (3) years year of experience providing administrative or customer service support Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications Experience in a University, medical, or non-profit administrative setting. Experience working with Epic. Experience working with a Point of Sale (POS) system. Experience working in clinical research Current or previous University of Colorado experience. Project management and coordination experience. Experience managing complex projects and workflows. Knowledge, Skills, and Abilities Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Outstanding customer service skills. Excellent critical thinking, problem-solving, and troubleshooting skills. Able to coordinate and resolve complex issues involving numerous stakeholders. Able to work independently as well as a member of a team. Able to thrive in an environment where competing priorities are common. Skilled in prioritizing, planning, working independently, and organizing work projects and assignments effectively and efficiently. Skilled in using independent judgment and discretion in deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems. How to Apply: Screening of Applications Begins: October 15, 2024. Anticipated Pay Range: or hiring range Level I: $17.98 - $20.75 per hour Level II: $18.78 - $20.66 per hour Level III: $23.96 - $27.80 per hour or hiring range ADA Statement: Background Check Statement: Vaccination Statement: Job Category Primary Location Schedule Posting Date Unposting Date Copyright 2024 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (Are you seeking an opportunity to be creative, grow professionally, and contribute to health and wellness? If so, you can be the backbone of our research integration team located within our thriving CU Anschutz Health and Wellness Center (CU AHWC). We are seeking an enthusiastic Research Integration Coordinator who is highly organized, communicative, and passionate about improving processes for how our health and wellness research is conducted in our center. Join our team for a schedule starting at 20 and up to 40 hours/week, with full benefits eligibility. Embrace the chance to have a flexible schedule while enjoying the security of full-time benefits. We welcome applicants with varying levels of experience, from one year of relevant experience to three years. We value growth and development; therefore, candidates hired at the entry or intermediate level will have opportunities for natural progression. In addition, to all the comprehensive benefits CU provides, we offer time to complete training courses in Skillsoft and CU-specific courses on LinkedIn, training courses ranging from Comp TIA certification ( and digital skills to project management. As a vital team member, you will independently tackle challenges, juggle various tasks, and bring your problem-solving skills to the forefront. The ideal candidate will lift up to 50 lbs. Your role is crucial in organizing and facilitating our diverse range of services - from customer assistance to logistical support for research activities, fitness initiates, and clinical and services. Research Integration Support (50%): Administrative Support (50%): - this role is expected to work onsite and is located on the Anschutz Medical Campus in Aurora, CO. The CU Anschutz Health and Wellness Center resides within the School of Medicine at the University of Colorado Anschutz Medical Campus. The CU Anschutz Health and Wellness Center (CU AHWC) is an interdisciplinary center whose overarching goals are to have an impact on the campus while building towards sustainability. Either of these alone is insufficient. We strive to achieve both. Top researchers work side-by-side with clinicians to develop and deliver wellness and weight loss programs and work with patients, providers, students and trainees, employees, researchers to take these programs beyond the walls of the center into communities. The mission of the center is 'to collaborate with campus partners to develop and deliver programs and services targeting physical activity, nutrition, and mental wellbeing that enhance the lives of people who come here.' The vision of the center is 'a campus where wellness is a foundation of everything we do.' All endeavors at the center are focused on this vision. An integrated approach with a shared philosophy is core to the development of the center's programs. These programs strive to involve every area of the business, including wellness clinic services, the fitness center, and the metabolic and demonstration kitchens. Without this integration, it is not possible to achieve the vision that catalyzed the development of the center. The center serves as a 'learning lab' for creating a model of standard care for wellness centers that can be replicated and exported. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the this role is expected to work onsite and is located on the Anschutz Medical Campus in Aurora, CO. The CU Anschutz Health and Wellness Center resides within the School of Medicine at the University of Colorado Anschutz Medical Campus. The CU Anschutz Health and Wellness Center (CU AHWC) is an interdisciplinary center whose overarching goals are to have an impact on the campus while building towards sustainability. Either of these alone is insufficient. We strive to achieve both. Top researchers work side-by-side with clinicians to develop and deliver wellness and weight loss programs and work with patients, providers, students and trainees, employees, researchers to take these programs beyond the walls of the center into communities. The mission of the center is 'to collaborate with campus partners to develop and deliver programs and services targeting physical activity, nutrition, and mental wellbeing that enhance the lives of people who come here.' The vision of the center is 'a campus where wellness is a foundation of everything we do.' All endeavors at the center are focused on this vision. An integrated approach with a shared philosophy is core to the development of the center's programs. These programs strive to involve every area of the business, including wellness clinic services, the fitness center, and the metabolic and demonstration kitchens. Without this integration, it is not possible to achieve the vision that catalyzed the development of the center. The center serves as a 'learning lab' for creating a model of standard care for wellness centers that can be replicated and exported. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (. The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment. A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. For full consideration, please submit the following document(s): 1.Curriculum vitae / Resume 2.Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address. 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Jenna Stanford, (Applications will be accepted until the position is filled. Preference will be given to complete applications received by . Those who do not apply by this date may or may not be considered. The starting hourly rate () for this position has been established as: The above hourly range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: (The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at (". The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (. Application Materials Required: Cover Letter, Resume/CV, List of References : Administrative Support and Related : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21471 - SOM-HEALTH&WELLNESS ADMIN : Full-time : Oct 3, 2024 : Ongoing Posting Contact Name: Jenna Stanford Posting Contact Email: ( Position Number: 00828048jeid-130fddc10141dc49ba7acda221b2f411 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.