Revel IT
Administrative Assistant - hybrid
Revel IT, New York, New York, us, 10261
A contractor is needed in New York, NY to fulfill the role of
Administrative Assistant
with our client. Monitors SVP mailbox bringing critical/time sensitive matters to SVP's immediate attention and responding to emails on SVP behalf. Devises organizational procedures for incoming and sent emails: evaluates, prioritizes, creates necessary folders and files; uses recognizable search terms to locate emails. Evaluates mail and assigns to folders for SVP review. Main responsibilities of this resource include:
Email/inbox managementScheduling/calendar managementCorresponding with C-level EA'sOrganizing digital filesHybrid : Likely 1-2 days per week. Looking for someone who is flexible. Usually they go in on 1-2 of the following days: Tuesday/Wednesday/Thursday. Rare to go in Friday / Monday unless it's a business need.
Must Haves:
Previous EA experience/experience supporting executive levelExperience in travel industry is highly desirableExperience managing schedules & digital filesFlexibleAble to multi-task, prioritize - high efficiencyStrong organization skillsStrong calendar management - ex: SVP's calendar is constantly changing based on prioritiesAttention to detail is keyStrong articulation, good grammar & writing skills - will be corresponding closely with EA's for high-level managementStrong Microsoft Office: Outlook, Excel, PPTConfident presenting & corresponding with senior managementAble to create more efficient processesKnows how to effectively file/create folders in One-Drive/email inbox to keep things organized for tracking and documentation purposes - emphasis on organizing, making things easy to find later onAdditional J ob Responsibilities:
Ensure completion of project and action requests from SVP to GT staff membersManage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communicationsLiaise with C-Level office staff to assist with executive travel and concerns as they ariseMaintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration datesCoordinate and book business travel for SVPPrepare expense reports for SVP, maintain, organize
Administrative Assistant
with our client. Monitors SVP mailbox bringing critical/time sensitive matters to SVP's immediate attention and responding to emails on SVP behalf. Devises organizational procedures for incoming and sent emails: evaluates, prioritizes, creates necessary folders and files; uses recognizable search terms to locate emails. Evaluates mail and assigns to folders for SVP review. Main responsibilities of this resource include:
Email/inbox managementScheduling/calendar managementCorresponding with C-level EA'sOrganizing digital filesHybrid : Likely 1-2 days per week. Looking for someone who is flexible. Usually they go in on 1-2 of the following days: Tuesday/Wednesday/Thursday. Rare to go in Friday / Monday unless it's a business need.
Must Haves:
Previous EA experience/experience supporting executive levelExperience in travel industry is highly desirableExperience managing schedules & digital filesFlexibleAble to multi-task, prioritize - high efficiencyStrong organization skillsStrong calendar management - ex: SVP's calendar is constantly changing based on prioritiesAttention to detail is keyStrong articulation, good grammar & writing skills - will be corresponding closely with EA's for high-level managementStrong Microsoft Office: Outlook, Excel, PPTConfident presenting & corresponding with senior managementAble to create more efficient processesKnows how to effectively file/create folders in One-Drive/email inbox to keep things organized for tracking and documentation purposes - emphasis on organizing, making things easy to find later onAdditional J ob Responsibilities:
Ensure completion of project and action requests from SVP to GT staff membersManage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communicationsLiaise with C-Level office staff to assist with executive travel and concerns as they ariseMaintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration datesCoordinate and book business travel for SVPPrepare expense reports for SVP, maintain, organize