MAINT-Project Controls Manager

Job Description

The Project Controls Manager typically has a wide range of responsibilities, which can include:

• Supervise, coach and train Zachry site project controls staff.
• Software training (Microsoft Office, SAP, etc.)
• Maintain planning processes for capital, turnaround, and maintenance planning.
• Solicit feedback from client on planner performance and adjust staffing as necessary.
• Maintain planner evaluations and tracker.
• Serve as hiring lead for all Zachry and JVIC project controls positions.
• Work with client supervisors (lead planners, AMMS, central scheduler, etc.) for candidate review, selection, and onboarding.
• Proficient with scheduling and Primavera
• Assist Zachry and other contract schedulers with schedule development and problem solving/resolution.
• Work with Zachry Technical Services Manager on controls team evaluation and training o P&D and IDP for project controls employees
• Provide daily support to planners, schedulers, and planning coordinators.
• Assist planners & schedulers with any questions, concerns or issues pertaining to daily work.
• Manage and approve/decline employee leave requests.
• Ensure planners and schedulers have the proper tools to adequately perform their job function.
• Conduct QC audits of plans and planners
• Receive new project work packages.
• Review all new project work packages, note priorities and assign a project planner with consideration to other packages in backlog.
• Monitor planning status against project need by dates.
• Coordinate with central planner with upcoming work packages
• Assure appropriate priority is assigned to planning work packages to facilitate project work schedule
• Modify planning priorities if deemed necessary by break-in projects
• Oversee material and equipment coordination for project work.
• Coordinate with material expeditor and vendors on material deliveries vs. project need by dates.
• Monitor SAP to ensure purchase requisitions are timely converted into purchase orders.
• Serve as requisitioner for fabrication and material ordering during times of high work volume to help alleviate workload on planners.

• Order Field Change Order (FCO) materials for projects as necessary
• Create service entries in SAP.
• Maintain project planning log spreadsheet.
• Provide continuous status updates to the project planning log.
• Coordinate with project scheduler in prioritizing and scheduling project work
• Ensure project planning completion and materials delivery will facilitate project schedule.
• Provide project planning information to project scheduler for import into project schedule
• Finalize and submit project estimates for approval to project managers.
• Review completed job packages for accuracy, completeness, and constructability.
• Submit work estimates to project managers for approval.
• Distribute copies of job plans to project engineers and project managers.
• Resolve any and all issues that arise during the planning phase.
• Work with quality control when discrepancies in specs and drawings are discovered.
• Answer questions regarding job plans from construction coordinators, execution, and project managers.
• Provide daily support to project planners.
• Assist planners with any SAP issues.
• Run interference in resolving procurement issues to avoid taking planners away from planning.
• Mitigate issues between planners and project managers and/or Constr. Coordinators
• Participate in pre-planning and job plan review meetings with project managers and project engineers.
• Oversee all planning and scheduling for assigned outages.
• Coordinate manning for each outage that the group plans and schedules.
• Spot check job plans for all planners.
• Review work orders to make sure planning time is correct or as close as possible to what is being planned.
• Review worklist to see where the planning stands.
• Communicate with operations to understand the needs and wants of operations for the outages and turnarounds.
• Review each Schedule to ensure best accuracy possible.
• Review previous outage and compare what was done versus what is being done for manpower.
• Conduct weekly meetings with group to provide feedback and information that is needed.
• Give feedback to planners on how, what, when and where job plans need to change or be improved.
• Provide daily support to turnaround planners.
• Keep up with the current safety training that is needed for each planner and scheduler among the T/A Planning and Scheduling group.
• Build and maintain schedules in time of high work volume.
• Manage fatigue schedules for planners and schedulers.
• Build and maintain Daily Progress reports.
• Additional tasks during turnarounds to include: Attending daily meetings with operations; Convey information that is need for each outage to operations; Provide any help or relief to planners and schedulers; Review lessons learned amongst the group after the outage.

ZACHRY is dedicated to providing a Safe and Drug-Free work environment and is an Equal Opportunity Employer