Administrative Assistant

We are seeking a Construction Administrative Assistant to join our team. The ideal candidate will perform clerical, administrative, and technical tasks to support the construction management team.

• Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
• Answer incoming phone calls and respond to emails in a professional way
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users.
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
• Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team

Experience

• High school diploma or equivalent required; college degree preferred.
• Experience in administrative support preferred.
• Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.
• Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.
• Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.
• Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.
• Must exercise initiative and achieve objectives with minimal supervision.
• Must be detail-oriented and a problem-solver able to deal with complex situations.
• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint. Experience in Adobe Acrobat, Microsoft Project, Visio, Sharepoint and Access preferred.

Employment Type: Full Time
Years Experience: 3 - 5 years
Bonus/Commission: No