AmWINS Group
Executive Assistant
AmWINS Group, Chicago, Illinois, United States, 60290
At Amwins, we succeed together - and have a good time doing it.
We know people don't leave companies. They leave cultures - which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.
First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.
Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.
Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.
At Amwins, we win together - and have a good time doing it.
Learn more about us at amwins.com.
We see you in Amwins blue!
Position Summary
This individual will provide support to multiple leaders and will be responsible for managing a broad range of administrative processes and projects such as but not limited to, management of multiple calendars, travel, expenses, meetings and events. Must have the ability to manage short-term and long-term projects and planning.
The Executive Assistant ensures the office is running effectively and the people within receive a consistent and positive experience. As with all positions, the Executive Assistant is expected to continually improve areas within their domain by coming up with new ideas and solutions and implementing them. The Executive Assistant should have the mindset that they are creating a space where people can work at their best - they should be supporting the entire office and want to help make a place where the best work can be done.
Join our Amwins Specialty Casualty Services team in
Chicago, IL
as an
Executive Assistant.
This is a full-time in office position.
The Executive Assistant
provides vital team functions:
Taking ownership of the organization, orderliness, and planning of the physical office spaceTesting the technology in the conference rooms, collaboration spaces and remote workspaces within the office so meetings can take place without delay or disruptionKeep up to date with Amwins GST and the other Chicago operating company's Administration teams and serve as the ASCS contact for admin and facilities related communicationsEffectively communicate by telephone and written correspondence any information pertaining to the office location including planned work and repairs, events, and changesManage security badge access for local employeesOrder and stock all office supplies for the 15th floorEnsure conference rooms, supply rooms and breakrooms are always neat, stocked and maintainedManage vendor relationships for office and breakroomsProvide office support services such as photocopying, compilation and distribution of materialsServe as point of contact for building management and input maintenance requests as neededPlace orders for breakfast and lunch for meetings as neededCoordinate technology and supply related order/replacement needs for employees as neededOrder name plates for new employeesSupport ASCS Leadership Team with other duties as assignedOnboarding and maintaining directoriesAssist with guest relations, travel and scheduling as neededManage events for respective leader - including booking dinners, ground transportation and management of guest listAct as the point of contact between leadership and employees/clientsAssist with meeting preparation, including collecting agenda items & background materials, creating and editing presentationsAct as content manager for internal systems of record and collaborationWe are looking for people with:
2-5 years of experience in an administration role or similarAbility to manage multiple projects, priorities, and work with multiple vendorsComfortable in a fast-paced environment and working with urgencyProficient level of experience with MS Excel, Word, and OutlookAdvanced knowledge of Microsoft Team Sites, OneNote, Word, Excel, PowerPoint and OutlookPromotes a culture of high performance and continuous improvement that values teamwork and a commitment to qualityAbility to execute duties and responsibilities independently and with minimal supervision, think critically, synthesize information from a variety of sources, work collaboratively or independently as required, prioritize effectively, and handle multiple tasks simultaneously, effectively carry out written and oral instructionsHigh degree of tact and diplomacy, inspiring trust from all levels of the organizationUnquestionable personal and professional integrityBachelor's degree preferredSnapshot of what Amwins provides to our team members:
Compensation includes a salary commensurate with experienceAnnual bonus potentialBroad benefits package available
Most benefits available first day of employmentMedical, Dental, Vision, Life, etcPaternal Leave, Adoption Assistance, Travel Reimbursement for healthcare, Retail Discount Program, Scholarships for dependents of Amwins employees, etc
Generous Paid Time Off and Company Holiday ScheduleCollaborative, continuing education focused work environmentCareer advancement opportunities
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We know people don't leave companies. They leave cultures - which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.
First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.
Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.
Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.
At Amwins, we win together - and have a good time doing it.
Learn more about us at amwins.com.
We see you in Amwins blue!
Position Summary
This individual will provide support to multiple leaders and will be responsible for managing a broad range of administrative processes and projects such as but not limited to, management of multiple calendars, travel, expenses, meetings and events. Must have the ability to manage short-term and long-term projects and planning.
The Executive Assistant ensures the office is running effectively and the people within receive a consistent and positive experience. As with all positions, the Executive Assistant is expected to continually improve areas within their domain by coming up with new ideas and solutions and implementing them. The Executive Assistant should have the mindset that they are creating a space where people can work at their best - they should be supporting the entire office and want to help make a place where the best work can be done.
Join our Amwins Specialty Casualty Services team in
Chicago, IL
as an
Executive Assistant.
This is a full-time in office position.
The Executive Assistant
provides vital team functions:
Taking ownership of the organization, orderliness, and planning of the physical office spaceTesting the technology in the conference rooms, collaboration spaces and remote workspaces within the office so meetings can take place without delay or disruptionKeep up to date with Amwins GST and the other Chicago operating company's Administration teams and serve as the ASCS contact for admin and facilities related communicationsEffectively communicate by telephone and written correspondence any information pertaining to the office location including planned work and repairs, events, and changesManage security badge access for local employeesOrder and stock all office supplies for the 15th floorEnsure conference rooms, supply rooms and breakrooms are always neat, stocked and maintainedManage vendor relationships for office and breakroomsProvide office support services such as photocopying, compilation and distribution of materialsServe as point of contact for building management and input maintenance requests as neededPlace orders for breakfast and lunch for meetings as neededCoordinate technology and supply related order/replacement needs for employees as neededOrder name plates for new employeesSupport ASCS Leadership Team with other duties as assignedOnboarding and maintaining directoriesAssist with guest relations, travel and scheduling as neededManage events for respective leader - including booking dinners, ground transportation and management of guest listAct as the point of contact between leadership and employees/clientsAssist with meeting preparation, including collecting agenda items & background materials, creating and editing presentationsAct as content manager for internal systems of record and collaborationWe are looking for people with:
2-5 years of experience in an administration role or similarAbility to manage multiple projects, priorities, and work with multiple vendorsComfortable in a fast-paced environment and working with urgencyProficient level of experience with MS Excel, Word, and OutlookAdvanced knowledge of Microsoft Team Sites, OneNote, Word, Excel, PowerPoint and OutlookPromotes a culture of high performance and continuous improvement that values teamwork and a commitment to qualityAbility to execute duties and responsibilities independently and with minimal supervision, think critically, synthesize information from a variety of sources, work collaboratively or independently as required, prioritize effectively, and handle multiple tasks simultaneously, effectively carry out written and oral instructionsHigh degree of tact and diplomacy, inspiring trust from all levels of the organizationUnquestionable personal and professional integrityBachelor's degree preferredSnapshot of what Amwins provides to our team members:
Compensation includes a salary commensurate with experienceAnnual bonus potentialBroad benefits package available
Most benefits available first day of employmentMedical, Dental, Vision, Life, etcPaternal Leave, Adoption Assistance, Travel Reimbursement for healthcare, Retail Discount Program, Scholarships for dependents of Amwins employees, etc
Generous Paid Time Off and Company Holiday ScheduleCollaborative, continuing education focused work environmentCareer advancement opportunities
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.