ndustrial.io
Executive Assistant
ndustrial.io, Raleigh, North Carolina, United States, 27601
Why We're Here:Industrial facilities around the world are facing unprecedented energy challenges around rising energy costs and carbon reduction goals. We help our customers measure and improve their carbon footprint, energy spend, and profitability in terms of their production. We call this Energy Intensity, and we do it with a "production first" mindset for maximum impact. That's why at Ndustrial our mission is "to accelerate the optimization of energy intensity in industrial facilities." We live out this mission every day from our software development teams to our go-to-market teams.Our Nsight Energy Intensity Platform is a market-leading SaaS solution which integrates IoT devices and control systems in the field with cloud-based systems. Nsight brings together all of this data to accelerate the energy transition for our industrial customers.More About Us:
We live our values everyday: Teamwork, Customer First, Quality, and CuriosityOur founders merged their experiences across Silicon Valley innovation, industrial engineering, and computer science to build a real-time industrial intelligence platform. We started as a team of three and have grown to more than 40 employees based in Raleigh and around the country.A Series B company supported by world class investors including ABB, Clean Energy Ventures, ENGIE New Ventures, GS Energy and more.Our customers span the globe with hundreds of industrial facilities that are highly energy intensive like cold storage warehouses, recycling facilities, and manufacturing sites.We exist to make the world a better place. We work every day to root out waste in the industrial sector. We are also dedicated to being a place where people can grow, have fun, feel part of a great community, and give back.As a member of the Pledge 1% community, we donate 1% of employee time to charitable causes like building energy-efficient homes together with Habitat for Humanity. As a Green Places partner, we also track and offset our carbon emissions using high-quality, third-party verified offsets. Come grow with us!About the role:
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive, hands-on support to our CEO and senior leadership team as well as general office management at our Raleigh headquarters. In this role, you'll manage calendars, plan meetings that support our operational rhythm of business, coordinate travel, handle confidential information with precision, and partner with our leadership team to drive efficiency while contributing to our strategic goals.
With a high level of energy and a self-starter approach, you will act as a key liaison between our senior staff and internal/external stakeholders, ensuring seamless communication and smooth workflows. If you thrive in a growth-oriented environment and excel at turning complex challenges into streamlined solutions, this position is perfect for you. Bring your proactive spirit, resilience, and exceptional interpersonal skills to make a direct impact on our company's success and enjoy the journey along the way!
Responsibilities
Manage and maintain senior staff calendars including: scheduling meetings, logistics, and preparing presentations with necessary slides, documents and agendasPlan and arrange domestic and international travel, accommodations, and transportation for the senior staff and Board of Directors at NdustrialCollaborate with internal stakeholders to create, edit and review documents, presentations, and reports for accuracy and effectiveness for executive level audiencesHandle sensitive and confidential information with discretionWork cross-functionally to coordinate and prioritize incoming requests, responding on behalf of senior staff as needed (including communications with our Board)Develop a deep understanding of our business and key partnerships, offering crucial strategic support to our senior leadership teamProactively identify opportunities that add value and improve communications, workflows, or internal processesManage senior staff expense reporting, submissions and budget trackingConduct research and compile data for presentations and reportsAct as the central point of contact for office logistics, managing inventory of office supplies, snacks, equipment, and facility needs dailyAct as a liaison with the building management on any office needs (e.g. carpet cleaning, light fixture replacement, office temperature, etc.) and perform regular rounds to ensure the office is in good working order.Manage office vendors as required for basic upkeep and cleanliness of our headquarters workspaceRequirements
Requirements
Proven experience as an Executive Assistant or similar role supporting C-level executivesExcellent written and verbal communication skillsAbility to handle confidential and sensitive information with discretionProficiency working with Google WorkspaceDetail-oriented with exceptional multitasking and prioritization abilitiesAbility to work independently and collaboratively in a fast-paced, dynamic environmentFlexibility to adapt to changing priorities and deadlinesProven ability of thriving in a fast-paced startup environmentAbility to work from our Raleigh HQ at least 3 days per weekMinimum of 4 years or more experience in a support or admin roleAt Ndustrial, we foster an inclusive and diverse workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talent. We believe that talent comes in all shapes, sizes, and experiences. We recognize that you may not check every box on the job description, and that's okay! We encourage candidates who may feel underqualified to apply anyway.
Benefits
Open PTO PolicyOutstanding Benefits: Medical, Dental and Vision, STD, LTD, Life, AD&D insurance employee premiums fully covered!Annual Professional Development stipend1% Pledge Program - we donate 1% of employees' time through community outreach and volunteer activities for a total of 21 hours annuallyCommuter benefit401KTeam outings, catered weekly lunches, celebrations!Hybrid work environmentNew, modern, gorgeous office conveniently located on S Harrington St. in downtown RaleighInclusive, communicative, innovative, and fun environmentDog-friendly office
We live our values everyday: Teamwork, Customer First, Quality, and CuriosityOur founders merged their experiences across Silicon Valley innovation, industrial engineering, and computer science to build a real-time industrial intelligence platform. We started as a team of three and have grown to more than 40 employees based in Raleigh and around the country.A Series B company supported by world class investors including ABB, Clean Energy Ventures, ENGIE New Ventures, GS Energy and more.Our customers span the globe with hundreds of industrial facilities that are highly energy intensive like cold storage warehouses, recycling facilities, and manufacturing sites.We exist to make the world a better place. We work every day to root out waste in the industrial sector. We are also dedicated to being a place where people can grow, have fun, feel part of a great community, and give back.As a member of the Pledge 1% community, we donate 1% of employee time to charitable causes like building energy-efficient homes together with Habitat for Humanity. As a Green Places partner, we also track and offset our carbon emissions using high-quality, third-party verified offsets. Come grow with us!About the role:
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive, hands-on support to our CEO and senior leadership team as well as general office management at our Raleigh headquarters. In this role, you'll manage calendars, plan meetings that support our operational rhythm of business, coordinate travel, handle confidential information with precision, and partner with our leadership team to drive efficiency while contributing to our strategic goals.
With a high level of energy and a self-starter approach, you will act as a key liaison between our senior staff and internal/external stakeholders, ensuring seamless communication and smooth workflows. If you thrive in a growth-oriented environment and excel at turning complex challenges into streamlined solutions, this position is perfect for you. Bring your proactive spirit, resilience, and exceptional interpersonal skills to make a direct impact on our company's success and enjoy the journey along the way!
Responsibilities
Manage and maintain senior staff calendars including: scheduling meetings, logistics, and preparing presentations with necessary slides, documents and agendasPlan and arrange domestic and international travel, accommodations, and transportation for the senior staff and Board of Directors at NdustrialCollaborate with internal stakeholders to create, edit and review documents, presentations, and reports for accuracy and effectiveness for executive level audiencesHandle sensitive and confidential information with discretionWork cross-functionally to coordinate and prioritize incoming requests, responding on behalf of senior staff as needed (including communications with our Board)Develop a deep understanding of our business and key partnerships, offering crucial strategic support to our senior leadership teamProactively identify opportunities that add value and improve communications, workflows, or internal processesManage senior staff expense reporting, submissions and budget trackingConduct research and compile data for presentations and reportsAct as the central point of contact for office logistics, managing inventory of office supplies, snacks, equipment, and facility needs dailyAct as a liaison with the building management on any office needs (e.g. carpet cleaning, light fixture replacement, office temperature, etc.) and perform regular rounds to ensure the office is in good working order.Manage office vendors as required for basic upkeep and cleanliness of our headquarters workspaceRequirements
Requirements
Proven experience as an Executive Assistant or similar role supporting C-level executivesExcellent written and verbal communication skillsAbility to handle confidential and sensitive information with discretionProficiency working with Google WorkspaceDetail-oriented with exceptional multitasking and prioritization abilitiesAbility to work independently and collaboratively in a fast-paced, dynamic environmentFlexibility to adapt to changing priorities and deadlinesProven ability of thriving in a fast-paced startup environmentAbility to work from our Raleigh HQ at least 3 days per weekMinimum of 4 years or more experience in a support or admin roleAt Ndustrial, we foster an inclusive and diverse workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talent. We believe that talent comes in all shapes, sizes, and experiences. We recognize that you may not check every box on the job description, and that's okay! We encourage candidates who may feel underqualified to apply anyway.
Benefits
Open PTO PolicyOutstanding Benefits: Medical, Dental and Vision, STD, LTD, Life, AD&D insurance employee premiums fully covered!Annual Professional Development stipend1% Pledge Program - we donate 1% of employees' time through community outreach and volunteer activities for a total of 21 hours annuallyCommuter benefit401KTeam outings, catered weekly lunches, celebrations!Hybrid work environmentNew, modern, gorgeous office conveniently located on S Harrington St. in downtown RaleighInclusive, communicative, innovative, and fun environmentDog-friendly office