Confluent
Executive Assistant II
Confluent, Columbus, Ohio, United States, 43224
With Confluent, organizations can harness the full power of continuously flowing data to innovate and win in the modern digital world. We have a purpose that drives us to do better every day – we're creating an entirely new category within data infrastructure - data streaming. This technology will allow every organization to create experiences and use the power of data in ways that profoundly impact the way we all live. This impact is our purpose and drives us to do better every day.
One Confluent. One team. One Data Streaming Platform.
Data Connects Us.
About the Role:
We are looking for a seasoned Executive Assistant with a background in engineering to support two executives in the Engineering department. In this role, you will play a crucial part in managing complex schedules, driving business priorities, and enhancing team collaboration. Your ability to manage through change and growth, while maintaining exceptional organizational standards, will be key to your success.
What You Will Do:
Calendar Management: Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized.
Meeting Support: Attend select internal meetings to capture and distribute notes, key takeaways, action items, and deliverables. Track and follow-up on deadlines to ensure timely completion of projects.
Documentation: Prepare presentation materials and other documents using Google Suite and other tools for internal and external meetings.
External Meetings: Manage and track complex external meetings, including follow-ups and action items. Ensure all relevant information is organized and accessible.
Information Synthesis: Convert verbal and written communications into actionable notes, tasks, and deliverables. Direct follow-up to appropriate team members as needed.
Background Preparation: Gather and prepare information for discussions and meetings to ensure thorough and informed conversations.
Project Management: Assist with ad-hoc tasks and projects, collaborating with cross-functional teams to prioritize and achieve business objectives.
Event Coordination: Plan and coordinate logistics for team meetings, all-hands meetings, town halls, and other events.
Central Contact: Act as the main point of contact for department activities, including team meetings, off-sites, and social events.
Travel & Expense Management: Arrange domestic and international travel and process travel expense reports. Maintain organizational charts and email distribution lists.
What You Will Bring:
Bachelor’s degree required.
Minimum of 7 years of experience as an executive assistant, with a preference for candidates with a background in engineering.
Exceptional interpersonal skills to drive alignment and ensure execution accountability across teams.
Comfortable working across US and international time zones.
Strong organizational skills with a keen eye for detail. Proven ability to work independently and manage multiple priorities in a dynamic environment.
Analytical skills and problem-solving ability to address diverse issues effectively.
What Gives You an Edge:
Action-Oriented: Have a can-do attitude and are willing to do what it takes to get the job done on time and on target.
Detail-Oriented: Take pride in your attention to detail, ensuring accuracy and thoroughness in every task.
Strategic Planner: Can scope out project complexities, plan several steps ahead, and excel in organization.
Proactive Problem Solver: Anticipate team needs and resolve complex administrative issues before they arise.
Effective Communicator: Communicate clearly and effectively in various settings, including verbal, written, and presentations.
Engineering Savvy: Understand how engineering organizations operate and navigate both formal and informal channels to get things done.
Adaptable: Thrive in a fast-paced, high-growth environment and adjust effectively to changing priorities.
Eager to Learn: Are enthusiastic about learning and taking on new challenges, believing that no task is too small.
Come As You Are
At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.
At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $99,700- $131,760, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE (https://confluentbenefits.com/) .
Click HERE (https://www.confluent.io/legal/confluent-candidate-privacy-notice/) to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.
#LI-Remote
One Confluent. One team. One Data Streaming Platform.
Data Connects Us.
About the Role:
We are looking for a seasoned Executive Assistant with a background in engineering to support two executives in the Engineering department. In this role, you will play a crucial part in managing complex schedules, driving business priorities, and enhancing team collaboration. Your ability to manage through change and growth, while maintaining exceptional organizational standards, will be key to your success.
What You Will Do:
Calendar Management: Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized.
Meeting Support: Attend select internal meetings to capture and distribute notes, key takeaways, action items, and deliverables. Track and follow-up on deadlines to ensure timely completion of projects.
Documentation: Prepare presentation materials and other documents using Google Suite and other tools for internal and external meetings.
External Meetings: Manage and track complex external meetings, including follow-ups and action items. Ensure all relevant information is organized and accessible.
Information Synthesis: Convert verbal and written communications into actionable notes, tasks, and deliverables. Direct follow-up to appropriate team members as needed.
Background Preparation: Gather and prepare information for discussions and meetings to ensure thorough and informed conversations.
Project Management: Assist with ad-hoc tasks and projects, collaborating with cross-functional teams to prioritize and achieve business objectives.
Event Coordination: Plan and coordinate logistics for team meetings, all-hands meetings, town halls, and other events.
Central Contact: Act as the main point of contact for department activities, including team meetings, off-sites, and social events.
Travel & Expense Management: Arrange domestic and international travel and process travel expense reports. Maintain organizational charts and email distribution lists.
What You Will Bring:
Bachelor’s degree required.
Minimum of 7 years of experience as an executive assistant, with a preference for candidates with a background in engineering.
Exceptional interpersonal skills to drive alignment and ensure execution accountability across teams.
Comfortable working across US and international time zones.
Strong organizational skills with a keen eye for detail. Proven ability to work independently and manage multiple priorities in a dynamic environment.
Analytical skills and problem-solving ability to address diverse issues effectively.
What Gives You an Edge:
Action-Oriented: Have a can-do attitude and are willing to do what it takes to get the job done on time and on target.
Detail-Oriented: Take pride in your attention to detail, ensuring accuracy and thoroughness in every task.
Strategic Planner: Can scope out project complexities, plan several steps ahead, and excel in organization.
Proactive Problem Solver: Anticipate team needs and resolve complex administrative issues before they arise.
Effective Communicator: Communicate clearly and effectively in various settings, including verbal, written, and presentations.
Engineering Savvy: Understand how engineering organizations operate and navigate both formal and informal channels to get things done.
Adaptable: Thrive in a fast-paced, high-growth environment and adjust effectively to changing priorities.
Eager to Learn: Are enthusiastic about learning and taking on new challenges, believing that no task is too small.
Come As You Are
At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.
At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $99,700- $131,760, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE (https://confluentbenefits.com/) .
Click HERE (https://www.confluent.io/legal/confluent-candidate-privacy-notice/) to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.
#LI-Remote