Software Guidance and Assistance, Inc.
Executive Assistant
Software Guidance and Assistance, Inc., San Jose, California, United States, 95199
Software Guidance & Assistance, Inc., (SGA), is searching for an
Executive Assistant
for a
Contract
assignment with one of our premier
SaaS
clients in
San Jose, CA or Francisco, CA
.
The Executive Assistant (EA) will provide essential administrative support the Brand Marketing Leadership Team at Adobe, primarily supporting the Vice President and Chief Creative Officer who oversees creative production, with lightweight support for the leaders for brand strategy and insights, brand partnerships, marketing program management and agency management across all businesses. You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.
Responsibilities
:Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.Manage executive calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changesAssist with scheduling group meetingsCoordinate special projects and large meetings with internal and external individualsOrganize quarterly all hands meetings and semi-annual team building events.Compile and publish weekly senior staff minutes and group updates.Maintain up to date organizational charts, contact lists and email alias lists.Assist staff with travel coordination when required.Plan and schedule group off-sites.Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.Perform general office Administrative duties such as ordering supplies and equipment.Assist with audio, visual and video and web conferencing when needed.Manage all open purchase orders. Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
Required
Skills
:
Positive can-do attitude - willing to follow through and do what it takes to get the job done.Ability to communicate in a clear and concise way.Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.Strong organizational skills, attention to detail and timely follow-through.Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.Ownership of the outcome - even when there is a lack of full control, ability to see it through until it is completed.Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.Excellent written and interpersonal communication skills
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com .
EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.
Executive Assistant
for a
Contract
assignment with one of our premier
SaaS
clients in
San Jose, CA or Francisco, CA
.
The Executive Assistant (EA) will provide essential administrative support the Brand Marketing Leadership Team at Adobe, primarily supporting the Vice President and Chief Creative Officer who oversees creative production, with lightweight support for the leaders for brand strategy and insights, brand partnerships, marketing program management and agency management across all businesses. You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.
Responsibilities
:Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.Manage executive calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changesAssist with scheduling group meetingsCoordinate special projects and large meetings with internal and external individualsOrganize quarterly all hands meetings and semi-annual team building events.Compile and publish weekly senior staff minutes and group updates.Maintain up to date organizational charts, contact lists and email alias lists.Assist staff with travel coordination when required.Plan and schedule group off-sites.Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.Perform general office Administrative duties such as ordering supplies and equipment.Assist with audio, visual and video and web conferencing when needed.Manage all open purchase orders. Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
Required
Skills
:
Positive can-do attitude - willing to follow through and do what it takes to get the job done.Ability to communicate in a clear and concise way.Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.Strong organizational skills, attention to detail and timely follow-through.Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.Ownership of the outcome - even when there is a lack of full control, ability to see it through until it is completed.Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.Excellent written and interpersonal communication skills
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com .
EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.