Morgan Lewis
Executive Assistant
Morgan Lewis, Phila, Pennsylvania, United States, 19117
Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Executive Assistant, reporting to the Director of Administrative Support. The Executive Assistant will be responsible for providing a broad range of administrative support to the Executive Team (Chiefs, Senior Directors, etc.) in an environment where superior client service is emphasized and practiced.
This position will reside in the Philadelphia office with a hybrid in-office/remote working schedule.
Key responsibilities of this position include:
Regularly utilize Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicate with supervisor(s) through the Executive Support Hub (BigHand) in a timely manner the status of task completion and new developments that may impact the assignment and personally reach out for additional information or guidance when needed.Assist with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.Draft routine correspondence and memoranda; updates recurring reports as assigned.Demonstrate a high level of internal and external client service; screens communication and responds promptly in a clear, concise, and accurate manner.Periodically respond to client, staff, legal professionals, and vendor inquiries.May answer phones and take messages, schedule appointments and coordinate meetings, arrange audio and video conferences; reserve conference rooms and arrange set-ups.May provide support with maintaining Executive Team members' calendar and advise Executive Team member of appointments, update Executive Teams address book and InterAction entries.Process expense reports and invoices; arrange check requests and monitor through completion.Arrange travel and prepare itineraries; maintain travel and desk profiles.Coordinate or assists with sending, printing, scanning, and/or copying documents.May provide file management support for Executive Hub.May assist with opening, screening and routing mail, and manage email and fax if applicable.May provide support on firmwide and/or group initiatives.Manage confidential information discreetly.Participates in formal and informal training and development opportunities for the team.Other administrative duties as assigned.Experience/Qualifications:
Bachelor's degree, at least five (5) years of high-level administrative support experience, or equivalent combination of education and experience.Previous law firm experience preferred.Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.Flexibility to work overtime is required.Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."
#LI-Hybrid
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
Professional Staff positions -
1.888.534.5003
/ talent.acquisition@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.
This position will reside in the Philadelphia office with a hybrid in-office/remote working schedule.
Key responsibilities of this position include:
Regularly utilize Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicate with supervisor(s) through the Executive Support Hub (BigHand) in a timely manner the status of task completion and new developments that may impact the assignment and personally reach out for additional information or guidance when needed.Assist with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.Draft routine correspondence and memoranda; updates recurring reports as assigned.Demonstrate a high level of internal and external client service; screens communication and responds promptly in a clear, concise, and accurate manner.Periodically respond to client, staff, legal professionals, and vendor inquiries.May answer phones and take messages, schedule appointments and coordinate meetings, arrange audio and video conferences; reserve conference rooms and arrange set-ups.May provide support with maintaining Executive Team members' calendar and advise Executive Team member of appointments, update Executive Teams address book and InterAction entries.Process expense reports and invoices; arrange check requests and monitor through completion.Arrange travel and prepare itineraries; maintain travel and desk profiles.Coordinate or assists with sending, printing, scanning, and/or copying documents.May provide file management support for Executive Hub.May assist with opening, screening and routing mail, and manage email and fax if applicable.May provide support on firmwide and/or group initiatives.Manage confidential information discreetly.Participates in formal and informal training and development opportunities for the team.Other administrative duties as assigned.Experience/Qualifications:
Bachelor's degree, at least five (5) years of high-level administrative support experience, or equivalent combination of education and experience.Previous law firm experience preferred.Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.Flexibility to work overtime is required.Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."
#LI-Hybrid
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
Professional Staff positions -
1.888.534.5003
/ talent.acquisition@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.