University of California , San Francisco
Research Financial Analyst
University of California , San Francisco, San Francisco, California, United States, 94199
Research Financial Analyst
MED-CORE-CARD
Full Time
81590BR
Job Summary
Within the Division of Cardiology, the Research Finance Analyst will manage a high volume of complex research contracts, grants, and subcontracts, utilizing knowledge to ensure compliance with institutional and sponsor policies. This role involves independently reviewing financial and administrative aspects of research proposals and awards, and guiding others in the process. The incumbent will assess and manage transactions that require thorough evaluation, enabling them to review and approve transactions for less experienced staff. Additionally, they may serve as a key resource in specific areas, such as federal and state contracts, subcontracts, or information systems.
In this central role, the incumbent will manage complex proposals and awards, including those involving task budgets, option years, multiple investigators, and multiple sub-awards. As the primary liaison between Sponsors and UCSF entities-including Contracts and Grants, Research Management Services, Principal Investigators, Clinical Research Coordinators, Senior Clinical Research Coordinators, Clinical Research Supervisors, and Managers, Legal, and Procurement-the incumbent will serve as a point of contact for all post-award matters on a diverse and advanced portfolio.
The incumbent will operate with autonomy, collaborating with the division's coordinators to resolve issues related to recruitment, informed consent review, contract interpretation, compliance, and visit milestone audits.They will conduct monthly one-on-one meetings with clinical research coordinators to assist with effort allocation and coordination, train staff on financial terms and implications of projects, and ensure full revenue capture for each project. Furthermore, they will support new coordinators by acting as a liaison with other departments and ensuring they fully utilize available resources. Most importantly, the individual will embody UCSF's PRIDE values, working to create an equitable, inclusive, and welcoming environment for all.The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Medicine is the largest department in the UCSF School of Medicine. To advance health, the Department of Medicine develops and supports innovators in patient-centered care, scientific discovery, medical education and public policy across 5 main sites (Mission Bay, Parnassus, ZSFG, VAMC, and Mt. Zion) and 39 divisions.
The Division of Cardiology is one of the largest clinical, research, and training divisions of the Department of Medicine (DOM) at UCSF.
Within the Division are sub-specialty sections for: General Cardiology; Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Cardio-Oncology and Immunology; Critical Care Cardiology; Echocardiography and Cardiac Imaging; Interventional Cardiology; and Preventive Cardiology.
The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows, and postdoctoral scholars through ACGME as well as non-ACGME training programs.
There are currently over 90 faculty in the division, over half of whom have research portfolios, and there are almost 40 clinical research coordinators. There are over 90 clinical trials and over 200 awards in total managed.
Required Qualifications
Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / trainingFour years of experience in administrative analysis or operations researchTwo years of experience with financial oversight and monitoring of program expensesExperience in managing large and complex projects from inception to completion on scheduleAbility to manage a significant volume of transactionsAbility to perform complex financial analysis and customized reportingCompetent in spreadsheets (Excel) and database software in financial analysis, fiscal management, and financial reportsKnowledge of accepted accounting, fiscal, and reporting principlesAbility to prepare and present complex quantitative analyses, including financial projections and budgets, and experience in identifying and preventing potential budget problemsAbility to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areasAbility to present information clearly and concisely in writing and verballyAbility to skillfully collaborate as part of a unit/team and within the organizational structureIndependent and critical thinking, combined with strong teamwork skills and sound judgment in prioritizing tasks and determining which decisions should be escalated to higher management
Preferred Qualifications
Thorough knowledge of compliance regulations in all areas of research administrationKnowledge of effective grant funding processes, procedures, and techniquesKnowledge of campus internal audit rules and regulations, the business and finance bulletins, and UC, campus, and DOM expenditure rules and regulationsKnowledge of fund accounting principles, cost accounting standards, fund-specific restrictions, and university policies regarding a wide range of financial transactionsUnderstands university policies, procedures, and practices, particularly regarding internal controlsKnowledge of faculty and staff funding, ledgers, journals, purchase requisitions, and expense reportsExperience in medical billing, Coverage Analysis, and Medicare Clinical trial policies and DeterminationsProficient in financial management utilizing UCSF's financial systems and related systems: BearBuy, DocuSign, HR Service Request System, MPM, MyExpense, MyReports, PeopleSoft, PLUS, WebPAN, and othersThorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
006206 RSCH ADM 3
Job Category
Research and Scientific
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Hybrid
Shift
Days
Shift Length
8 Hours
Additional Shift Details
M-F, 8 am to 5 pm
MED-CORE-CARD
Full Time
81590BR
Job Summary
Within the Division of Cardiology, the Research Finance Analyst will manage a high volume of complex research contracts, grants, and subcontracts, utilizing knowledge to ensure compliance with institutional and sponsor policies. This role involves independently reviewing financial and administrative aspects of research proposals and awards, and guiding others in the process. The incumbent will assess and manage transactions that require thorough evaluation, enabling them to review and approve transactions for less experienced staff. Additionally, they may serve as a key resource in specific areas, such as federal and state contracts, subcontracts, or information systems.
In this central role, the incumbent will manage complex proposals and awards, including those involving task budgets, option years, multiple investigators, and multiple sub-awards. As the primary liaison between Sponsors and UCSF entities-including Contracts and Grants, Research Management Services, Principal Investigators, Clinical Research Coordinators, Senior Clinical Research Coordinators, Clinical Research Supervisors, and Managers, Legal, and Procurement-the incumbent will serve as a point of contact for all post-award matters on a diverse and advanced portfolio.
The incumbent will operate with autonomy, collaborating with the division's coordinators to resolve issues related to recruitment, informed consent review, contract interpretation, compliance, and visit milestone audits.They will conduct monthly one-on-one meetings with clinical research coordinators to assist with effort allocation and coordination, train staff on financial terms and implications of projects, and ensure full revenue capture for each project. Furthermore, they will support new coordinators by acting as a liaison with other departments and ensuring they fully utilize available resources. Most importantly, the individual will embody UCSF's PRIDE values, working to create an equitable, inclusive, and welcoming environment for all.The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Medicine is the largest department in the UCSF School of Medicine. To advance health, the Department of Medicine develops and supports innovators in patient-centered care, scientific discovery, medical education and public policy across 5 main sites (Mission Bay, Parnassus, ZSFG, VAMC, and Mt. Zion) and 39 divisions.
The Division of Cardiology is one of the largest clinical, research, and training divisions of the Department of Medicine (DOM) at UCSF.
Within the Division are sub-specialty sections for: General Cardiology; Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Cardio-Oncology and Immunology; Critical Care Cardiology; Echocardiography and Cardiac Imaging; Interventional Cardiology; and Preventive Cardiology.
The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows, and postdoctoral scholars through ACGME as well as non-ACGME training programs.
There are currently over 90 faculty in the division, over half of whom have research portfolios, and there are almost 40 clinical research coordinators. There are over 90 clinical trials and over 200 awards in total managed.
Required Qualifications
Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / trainingFour years of experience in administrative analysis or operations researchTwo years of experience with financial oversight and monitoring of program expensesExperience in managing large and complex projects from inception to completion on scheduleAbility to manage a significant volume of transactionsAbility to perform complex financial analysis and customized reportingCompetent in spreadsheets (Excel) and database software in financial analysis, fiscal management, and financial reportsKnowledge of accepted accounting, fiscal, and reporting principlesAbility to prepare and present complex quantitative analyses, including financial projections and budgets, and experience in identifying and preventing potential budget problemsAbility to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areasAbility to present information clearly and concisely in writing and verballyAbility to skillfully collaborate as part of a unit/team and within the organizational structureIndependent and critical thinking, combined with strong teamwork skills and sound judgment in prioritizing tasks and determining which decisions should be escalated to higher management
Preferred Qualifications
Thorough knowledge of compliance regulations in all areas of research administrationKnowledge of effective grant funding processes, procedures, and techniquesKnowledge of campus internal audit rules and regulations, the business and finance bulletins, and UC, campus, and DOM expenditure rules and regulationsKnowledge of fund accounting principles, cost accounting standards, fund-specific restrictions, and university policies regarding a wide range of financial transactionsUnderstands university policies, procedures, and practices, particularly regarding internal controlsKnowledge of faculty and staff funding, ledgers, journals, purchase requisitions, and expense reportsExperience in medical billing, Coverage Analysis, and Medicare Clinical trial policies and DeterminationsProficient in financial management utilizing UCSF's financial systems and related systems: BearBuy, DocuSign, HR Service Request System, MPM, MyExpense, MyReports, PeopleSoft, PLUS, WebPAN, and othersThorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
006206 RSCH ADM 3
Job Category
Research and Scientific
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Hybrid
Shift
Days
Shift Length
8 Hours
Additional Shift Details
M-F, 8 am to 5 pm