Duke University
ACCOUNTING SUPERVISOR I
Duke University, Durham, North Carolina, United States, 27703
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Be You.
The Department of Population Health is seeking an Accounting Supervisor to join the Finance team. The Duke Department of Population Health Sciences' mission is to produce important insights, guide them into practice, and prepare the next population health scientists well to improve the health of communities everywhere.
Minimum Requirements:
Work requires knowledge of general accounting principles usually acquired through two years post-secondary education in accounting or a related business field. Work generally requires three years of experience in an accounting setting to become knowledgeable of the accepted accounting practices involved in maintaining more complex financial records, reconciling accounting information and preparing financial statements.
Be Bold.
Position Description:
Supervise and coordinate activities involved in maintaining and processing various accounting and financial records associated with accounts payable, deposits/revenue, vendors, reimbursement and concur expenses and record keeping activities.
Work Responsibilities:
Accounting Tasks (60%)
Review, separate and route accounting documents to include AP check requests, purchase orders and concur expenses for the entire department of DPHS totaling on average of over $2.3 million per year; verify account posting for accuracy and completeness; review receipts or invoices for proper coding; maintain list of purchase orders and ongoing account reconciliations of items received and outstanding.
Coordinate the computation and preparation of accounts payable check requests ~6700 for both sponsored and non-sponsored research activities to include reimbursements for guest speakers, allowable expenses and mileage calculations.
Ensure timely processing of Concur expenses to comply with SOM guidelines for untimely expenses which consists of ~ 3000 transactions per year.
Process all corporate card and out-of-pocket expense reports for all of DPHS to include 54 faculty, 89 staff, 9 post docs and 41 students. (department of ~ 200).
Process all Purchase Orders for the department for both restricted and unrestricted codes of ~ 125 per year.
Process all Experimental Subject Payment Forms and gift card compensation for subjects totaling ~ $24k per year.
Researches vendors in the Buy@Duke system and if new vendor, submits all appropriate paperwork to include new vendor information packet to procurement for new vendor set up.
Financial Reporting (20%)
Compile financial reports and statements for utilization by higher management to include DPHS Finance Director and Chief Administrative Officer. Maintain interface with departmental personnel to provide information to verify or support records and ensure compliance with established policies and procedures; prepare correspondence and answer inquiries regarding account information. Serve as liaison with University Departments such as Accounts Payable, Bursar's office and Procurement to help facilitate any audits or questions on documents/records.
Tracks expenses and year to date amounts on current purchase orders for the department for purposes of aligning and staying within budget.
Follow up and Compliance (10%)
Follow GAPs and procedures for ensuring proper coding of expenses.
Reach out to other departments for allowability and procedures for sponsored related expenditures.
Serves as expert with regards to policies and procedures on purchases through the Buy@Duke system.
Serves as liaison with vendors and between PIs and staff for problem invoices.
Troubleshoots problem invoices and serves as liaison between the Department and Accounts Payable and Procurement.
Ensures compliance with gift card and experimental subject expenditures and collects, properly stores and sends information to ET&R for processing.
Departmental Deposits (5%)
Makes deposits for the department as they relate to reimbursed unallowable expenses and industry payments.
Maintains Deposit log in conjunction with Financial Admin Manager to ensure compliance with SOM Policy for deposit procedures.
Other (5%)
Serves as Department's Procure to Pay Specialist and all duties that entails.
Choose Duke.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Be You.
The Department of Population Health is seeking an Accounting Supervisor to join the Finance team. The Duke Department of Population Health Sciences' mission is to produce important insights, guide them into practice, and prepare the next population health scientists well to improve the health of communities everywhere.
Minimum Requirements:
Work requires knowledge of general accounting principles usually acquired through two years post-secondary education in accounting or a related business field. Work generally requires three years of experience in an accounting setting to become knowledgeable of the accepted accounting practices involved in maintaining more complex financial records, reconciling accounting information and preparing financial statements.
Be Bold.
Position Description:
Supervise and coordinate activities involved in maintaining and processing various accounting and financial records associated with accounts payable, deposits/revenue, vendors, reimbursement and concur expenses and record keeping activities.
Work Responsibilities:
Accounting Tasks (60%)
Review, separate and route accounting documents to include AP check requests, purchase orders and concur expenses for the entire department of DPHS totaling on average of over $2.3 million per year; verify account posting for accuracy and completeness; review receipts or invoices for proper coding; maintain list of purchase orders and ongoing account reconciliations of items received and outstanding.
Coordinate the computation and preparation of accounts payable check requests ~6700 for both sponsored and non-sponsored research activities to include reimbursements for guest speakers, allowable expenses and mileage calculations.
Ensure timely processing of Concur expenses to comply with SOM guidelines for untimely expenses which consists of ~ 3000 transactions per year.
Process all corporate card and out-of-pocket expense reports for all of DPHS to include 54 faculty, 89 staff, 9 post docs and 41 students. (department of ~ 200).
Process all Purchase Orders for the department for both restricted and unrestricted codes of ~ 125 per year.
Process all Experimental Subject Payment Forms and gift card compensation for subjects totaling ~ $24k per year.
Researches vendors in the Buy@Duke system and if new vendor, submits all appropriate paperwork to include new vendor information packet to procurement for new vendor set up.
Financial Reporting (20%)
Compile financial reports and statements for utilization by higher management to include DPHS Finance Director and Chief Administrative Officer. Maintain interface with departmental personnel to provide information to verify or support records and ensure compliance with established policies and procedures; prepare correspondence and answer inquiries regarding account information. Serve as liaison with University Departments such as Accounts Payable, Bursar's office and Procurement to help facilitate any audits or questions on documents/records.
Tracks expenses and year to date amounts on current purchase orders for the department for purposes of aligning and staying within budget.
Follow up and Compliance (10%)
Follow GAPs and procedures for ensuring proper coding of expenses.
Reach out to other departments for allowability and procedures for sponsored related expenditures.
Serves as expert with regards to policies and procedures on purchases through the Buy@Duke system.
Serves as liaison with vendors and between PIs and staff for problem invoices.
Troubleshoots problem invoices and serves as liaison between the Department and Accounts Payable and Procurement.
Ensures compliance with gift card and experimental subject expenditures and collects, properly stores and sends information to ET&R for processing.
Departmental Deposits (5%)
Makes deposits for the department as they relate to reimbursed unallowable expenses and industry payments.
Maintains Deposit log in conjunction with Financial Admin Manager to ensure compliance with SOM Policy for deposit procedures.
Other (5%)
Serves as Department's Procure to Pay Specialist and all duties that entails.
Choose Duke.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.