Executive Assistant

Executive Assistant to the CEOHybrid, 2-3 days in office/weekJob DescriptionWe are seeking a highly organized and experienced Executive Assistant to support the President of a small, family-owned company that manufactures and distributes high-temperature adhesives. This role requires a dedicated professional who thrives in a dynamic and fast-paced environment and is capable of managing a variety of tasks with precision and discretion.Responsibilities+ Manage the President's calendar, schedule appointments, and coordinate meetings.+ Maintain and update itineraries for internal meetings.+ Screen and prioritize incoming emails, calls, and correspondence.+ Prepare and edit documents, reports, and presentations as needed.+ Prepare (or assist with) meeting agendas, attend meetings, and record minutes.+ Ensure the President is well-prepared for all meetings with necessary notes, materials, and information.+ Follow up on action items resulting from meetings.+ Act as a liaison between the President and internal team members as well as selected external vendors and clients.+ Coordinate and organize special projects as directed by the President.+ Prepare correspondence to internal team members and outside clients/vendors as needed and directed.Essential Skills+ Bachelor's degree in Business Administration or a related field.+ 5+ years of executive administrative or C-suite experience.+ Strong communication skills.+ Proficiency in Microsoft Office and Excel.Additional Skills & Qualifications+ Experience with Outlook and calendaring.+ Proven ability to provide executive-level administrative support.Work EnvironmentThis role is based in Brooklyn, near Sunset Park, and involves working on the 2nd floor with the administration team. The team includes members from AP, accounting, customer service, finance, and sales. The position follows a Monday-Friday, 9 am-5 pm schedule with a hybrid work arrangement, requiring 2 to 3 days in the office each week.About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.Diversity, Equity & InclusionAt Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:+ Hiring diverse talent+ Maintaining an inclusive environment through persistent self-reflection+ Building a culture of care, engagement, and recognition with clear outcomes+ Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.