Administrative Assistant - Contracts Administration

We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Admin Assistant's responsibilities include but are not limited to managing calendars, payroll, presentations. preparing cost analysis. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Additional responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, Microsoft excel skills and be able to act without guidance.ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives' calendars and set up meetingsMust have strong writing and review skills, skills in PowerPoint presentationRack daily expenses and prepare weekly, monthly or quarterly reportsAct as an office manager by keeping up with office supply inventory.Format information for internal and external communication memos, emails, presentations, reportsTake minutes during meetings.Screen and direct phone calls and distribute correspondence.Organize and maintain the office filing system.Backorder resolutionContract renewalsInvoice discrepancies resolutionBackorder resolutionVendor MgtEducation:1. High School Diploma or equivalent.Relevant Experience:Work experience in contract management and purchasing department highly preferredStrong proficiency in MS OfficeOutstanding organizational and time management skills, creative and willing to take work independently.Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Oracle)Excellent verbal and written communications skillsDiscretion and confidentialityWilling to work in a competitive environment.Minimum 2 years of experience in Business Administration or relevant area.ABOUT USAt Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:+ Morristown Medical Center, Morristown, NJ+ Overlook Medical Center, Summit, NJ+ Newton Medical Center, Newton, NJ+ Chilton Medical Center, Pompton Plains, NJ+ Hackettstown Medical Center, Hackettstown, NJ+ Goryeb Children's Hospital, Morristown, NJ+ CentraState Healthcare System, Freehold, NJ+ Atlantic Home Care and Hospice+ Atlantic Mobile Health+ Atlantic RehabilitationWe also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:+ 100 Best Companies to Work For and FORTUNE magazine for 15 years+ Best Places to Work in Healthcare - Modern Healthcare+ 150 Top Places to work in Healthcare - Becker's Healthcare+ 100 Accountable Care Organizations to Know - Becker's Hospital Review+ Best Employers for Workers over 50 - AARP+ Gold-Level "Well Workplace": Wellness Council of America (WELCOA)+ One of the 100 Best Workplaces for Millennials Great Place to Work and FORTUNE magazine+ One of the 20 Best Workplaces in Health Care: Great Place to Work and FORTUNE magazine+ Official Health Care Partner of the New York Jets+ NJ Sustainable BusinessEEO STATEMENTAtlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.