Administrative Assistant 3

Job Title: Administrative Assistant 3Job DescriptionProvides higher level administrative business support primarily for the Senior Business Manager and General Manager of the UNIO (United Nations) team, with travel and expense support for three Senior Directors. This role will report to the Senior Business Manager, assisting with coordinating the General Manager's schedule, completing special projects, and enforcing team policies and procedures. The role includes a variety of complex administrative functions including calendar support, coordinating meetings and events, travel arrangements, financial operations, and personnel operations.Responsibilities+ Provide administrative support for the Senior Business Manager and General Manager of the UNIO team.+ Support three Senior Directors with travel and expense management.+ Coordinate the General Manager's schedule and complete special projects as assigned.+ Enforce team policies and procedures.+ Book 1-2 trips per month, including potential international travel for short conferences.+ Support with calendar management, meeting coordination, event planning, and financial operations.+ Assist with various ad hoc business support tasks and office support.+ Relate well with diverse individuals and assist team members as needed.Essential Skills+ 4+ years of proven and professional administrative experience in a large, fast-paced environment.+ Effective communication skills and willingness to assist team members.+ Strong people skills, attention to detail, and organizational skills.+ Working knowledge of email, scheduling, spreadsheets, and presentation software.+ Experience using MS Office Suite (Outlook, Excel, PowerPoint).+ Minimum 5 years experience with calendaring in Outlook.+ Minimum 4 years experience with executive support and presence.+ Ability to lift up to 20 lbs. and infrequent assistance with minor work-related local errands.Additional Skills & Qualifications+ No degree required to be eligible for this role.+ Candidates with large unexplained gaps or frequent job hopping will not be eligible.+ A passion for tech and non-profits, and a willingness to learn and ask for help when needed.+ Previous experience at a similar organization is preferred but not required.Work EnvironmentThe role is onsite, requiring attendance 5 days per week in New York, NY. The typical daily schedule is 40 hours per week, with standard core hours of 9-5, and infrequent need for overtime past 5pm. The role may extend to 18 months and has a high likelihood of converting to a full-time position in the future. The team is small and close-knit, focused on curating a friendly culture. This role provides the opportunity to have high-level exposure to UN Philanthropic leaders and offers a great learning experience in a fast-paced environment.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.Diversity, Equity & InclusionAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:+ Hiring diverse talent+ Maintaining an inclusive environment through persistent self-reflection+ Building a culture of care, engagement, and recognition with clear outcomes+ Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.