General Dynamics
Executive Assistant
General Dynamics, Fairfax, Virginia, United States, 22032
Responsibilities for this PositionExecutive Assistant
ID:
2024-64317USA-VA-FairfaxRequired Clearance:
No clearancePosted Date:
10/29/2024Category:
Administrative/ClericalEmployment Type:
Full TimeHiring Company:
General Dynamics Mission Systems, Inc.
Basic Qualifications
Bachelors degree and a minimum of 3 years administrative, business, and/or technical support experience, or a minimum 10 years of Administrative Assistant experience with at least 2 years supporting at the senior level management. The best candidates will have a bachelors degree in management or business and 10 years relevant experience.
Responsibilities for this Position
General Dynamics Mission Systems has an immediate opening for an Executive Assistant. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nations fundamental defense services. General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.
This position is responsible for providing a full range of executive administrative (EA) support to a Business/Division Vice President. In addition, assistance maybe provided to other executive positions supporting multiple ELT-level Vice Presidents. The EA will manage their calendar, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities so the Vice President and staff can focus on successfully running a business enterprise. The EA will organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed. As a result, the EA must be flexible to work overtime and/or outside of normal business hours when necessary and must demonstrate maturity, high initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.REPRESENTATIVE DUTIES AND TASKS:Responsible for the critical organization, prioritization, and scheduling for a company Vice PresidentPrioritizes and coordinates their calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staffManages frequently changing schedules and appointments as well as coordination of projects and tasksPrepares meeting agendas and compiles materials for use in meetings, discussions, and presentationsComposes correspondence, captures meeting notes and action items, monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the executives attentionDrafts, proofreads, and finalizes high-level written correspondence that is consistently error-freeSchedules and ensures full support for meetings, coordinates video teleconferences, conference calls, company-wide meetings to include reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as neededOrganizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travelPrepares expense reports for travel reimbursements to ensure timely filingDiscretely accepts and screens calls, connects callers with appropriate staff, and follows up as neededGreets internal and external customers; handles inquires and refers more complex inquiries to appropriate officesObtains data from various sources, analyzes data and information, and prepares reports as neededUpdates and maintains organizational charts, electronic and manual records, and confidential filesEnters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documentsFosters an environment of trust and teamwork: builds collaborative relationships, internally and externallyCommunicates effectively with executives to keep them informed of upcoming commitments and responsibilitiesCommunicates professionally and effectively with staff and customersWorks on multiple projects in a fast-paced environment dealing with confidential/sensitive informationHandles sensitive and confidential information in an appropriate manner without exceptionAssists with support for other administrative personnel and performs other executive administrative functions as requiredCollaborates to improve processes and proceduresMaintains strict confidentiality in all mattersContact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; Department of Defense and other federal agencies and departments; and other professional organizationsServes as a mentor to the administrators in their organization and assists with level loading the work across the organization; provides assistance in their career development as well as success within their roles
KNOWLEDGE SKILLS AND ABILITIES:Considerable understanding of the general and technical aspects of the job and the companyWorks independently and as a team in a complex and dynamic office environmentSignificant organization and time management skills, attention to detail, and ability to multi-task high prioritiesExcellent ability to convey effectual presence through high-level, professional written and oral communicationsExcellent interpersonal skills and a professional demeanor in interacting with a wide variety of peopleWorks effectively with a geographically dispersed and frequently virtual teamCultivates customer and staff confidence at an executive levelEffectively and efficiently works within time constraints and adjusts to changing circumstancesSelf-starter who can work independently, with or without established proceduresDevelops procedures to ensure consistent work performanceAdvanced ability to correct course, sometimes at the last minute, in order to improve outcomesAdvanced ability to provide constructive guidance and feedback, and openly receives the sameApplies a significant level of discretion when dealing with sensitive information/situations General Dynamics Proprietary InformationMust be highly proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPointMust display solid attention to detail and a penchant for producing error-free workMust demonstrate excellent writing and editing skills, vocabulary and grammarMust have experience in managing information and tasks easilyMust have current information technology skills and experienceDue to the nature of work performed, U.S. citizenship is requiredWhile on-site, you will be a part of the Fair Lakes location. Please note, the Fair Lakes building will be transitioned to Chantilly, VA by April 2025.
Salary Note
This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.
Combined Salary Range
USD $49.58 - USD $53.18 /Hr.
Company Overview
At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the worlds most advanced defense platforms even smarter. Our engineers redefine whats possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems.
We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing.
We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit https://gdmissionsystems.com/careers/why-work-for-us/benefits
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran
PI253874364
Back To Search ResultsGeneral Dynamics Mission Systems is a technology integrator and original equipment manufacturer that provides mission critical solutions across ground, sea, air, space and cyberspace.
ID:
2024-64317USA-VA-FairfaxRequired Clearance:
No clearancePosted Date:
10/29/2024Category:
Administrative/ClericalEmployment Type:
Full TimeHiring Company:
General Dynamics Mission Systems, Inc.
Basic Qualifications
Bachelors degree and a minimum of 3 years administrative, business, and/or technical support experience, or a minimum 10 years of Administrative Assistant experience with at least 2 years supporting at the senior level management. The best candidates will have a bachelors degree in management or business and 10 years relevant experience.
Responsibilities for this Position
General Dynamics Mission Systems has an immediate opening for an Executive Assistant. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nations fundamental defense services. General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.
This position is responsible for providing a full range of executive administrative (EA) support to a Business/Division Vice President. In addition, assistance maybe provided to other executive positions supporting multiple ELT-level Vice Presidents. The EA will manage their calendar, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities so the Vice President and staff can focus on successfully running a business enterprise. The EA will organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed. As a result, the EA must be flexible to work overtime and/or outside of normal business hours when necessary and must demonstrate maturity, high initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.REPRESENTATIVE DUTIES AND TASKS:Responsible for the critical organization, prioritization, and scheduling for a company Vice PresidentPrioritizes and coordinates their calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staffManages frequently changing schedules and appointments as well as coordination of projects and tasksPrepares meeting agendas and compiles materials for use in meetings, discussions, and presentationsComposes correspondence, captures meeting notes and action items, monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the executives attentionDrafts, proofreads, and finalizes high-level written correspondence that is consistently error-freeSchedules and ensures full support for meetings, coordinates video teleconferences, conference calls, company-wide meetings to include reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as neededOrganizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travelPrepares expense reports for travel reimbursements to ensure timely filingDiscretely accepts and screens calls, connects callers with appropriate staff, and follows up as neededGreets internal and external customers; handles inquires and refers more complex inquiries to appropriate officesObtains data from various sources, analyzes data and information, and prepares reports as neededUpdates and maintains organizational charts, electronic and manual records, and confidential filesEnters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documentsFosters an environment of trust and teamwork: builds collaborative relationships, internally and externallyCommunicates effectively with executives to keep them informed of upcoming commitments and responsibilitiesCommunicates professionally and effectively with staff and customersWorks on multiple projects in a fast-paced environment dealing with confidential/sensitive informationHandles sensitive and confidential information in an appropriate manner without exceptionAssists with support for other administrative personnel and performs other executive administrative functions as requiredCollaborates to improve processes and proceduresMaintains strict confidentiality in all mattersContact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; Department of Defense and other federal agencies and departments; and other professional organizationsServes as a mentor to the administrators in their organization and assists with level loading the work across the organization; provides assistance in their career development as well as success within their roles
KNOWLEDGE SKILLS AND ABILITIES:Considerable understanding of the general and technical aspects of the job and the companyWorks independently and as a team in a complex and dynamic office environmentSignificant organization and time management skills, attention to detail, and ability to multi-task high prioritiesExcellent ability to convey effectual presence through high-level, professional written and oral communicationsExcellent interpersonal skills and a professional demeanor in interacting with a wide variety of peopleWorks effectively with a geographically dispersed and frequently virtual teamCultivates customer and staff confidence at an executive levelEffectively and efficiently works within time constraints and adjusts to changing circumstancesSelf-starter who can work independently, with or without established proceduresDevelops procedures to ensure consistent work performanceAdvanced ability to correct course, sometimes at the last minute, in order to improve outcomesAdvanced ability to provide constructive guidance and feedback, and openly receives the sameApplies a significant level of discretion when dealing with sensitive information/situations General Dynamics Proprietary InformationMust be highly proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPointMust display solid attention to detail and a penchant for producing error-free workMust demonstrate excellent writing and editing skills, vocabulary and grammarMust have experience in managing information and tasks easilyMust have current information technology skills and experienceDue to the nature of work performed, U.S. citizenship is requiredWhile on-site, you will be a part of the Fair Lakes location. Please note, the Fair Lakes building will be transitioned to Chantilly, VA by April 2025.
Salary Note
This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.
Combined Salary Range
USD $49.58 - USD $53.18 /Hr.
Company Overview
At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the worlds most advanced defense platforms even smarter. Our engineers redefine whats possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems.
We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing.
We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit https://gdmissionsystems.com/careers/why-work-for-us/benefits
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran
PI253874364
Back To Search ResultsGeneral Dynamics Mission Systems is a technology integrator and original equipment manufacturer that provides mission critical solutions across ground, sea, air, space and cyberspace.