REGULATORY ASSISTANT

Summary About the Position: Performs administrative and technical support duties to assist the office in accomplishing the overall responsibilities of the regulatory program. Responsibilities Receive visitors and telephone calls and respond to requests for information or refer them to the proper person or office. Utilize credit card to make authorized government purchases for services, supplies, and equipment. Oversees organization of the office file system, retrieves files, and researches files upon request by Project Managers. Receives and reviews incoming regulatory actions in the database and takes appropriate administrative action. Evaluates less complex or routine applications for Department of the Army permits. Prepares correspondence to staff and applicants including emails, forms, letters, requests for additional information, submitting applications, status of applications, etc. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience to qualify at the GS-05 level: One year of specialized experience which includes: 1) Inputting data using office software such as Microsoft Office on an automated system (computer/laptop/tablet); 2) Answering phone inquiries and directing to the appropriate staff member; and 3) filing documentation. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Specialized Experience to qualify at the GS-06 level: One year of specialized experience which includes: 1) Utilizing automated software databases for conducting research, data entry, and reporting requirements; 2) Distributing email and correspondence (i.e. memos, letters, faxes, and forms); and 3) Inventorying office supplies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Office or Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. Specialized Experience to qualify at the GS-07 level: One year of specialized experience which includes: 1) Handling administrative requests and queries from senior managers, staff, and the public; 2) Developing and maintaining a filing system; 3) Utilizing automated software databases for conducting research, data entry, and reporting requirements; 4) Writing and distributing email and correspondence (i.e. memos, letters, faxes, and forms); 5) Ordering office supplies using a government credit card, coordinating purchases with vendors, and reconciling purchases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Office or Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Accountability Attention to Detail Budget Administration Clerical Communications Computer Skills Customer Service Customer Service (Clerical/Technical) Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement for GS-05: Must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). Please upload SF-50. Time in Grade Requirement for GS-06: Must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Please upload SF-50. Time in Grade Requirement for GS-07: Must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Please upload SF-50. NOTE about the Promotion Potential of the Position: You may be selected at any grade level with non-competitive promotion potential to target grade. Non-competitive promotion potential to the target grade is not automatic and will be based on time-in-grade requirements and demonstrated ability to perform the higher graded duties. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. This is a Career Program (CP) 51 - Administration and Support position. You may claim military spouse preference (MSP). If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Permanent Change of Station (PCS) allowances is NOT authorized, based on a determination that a PCS move is not in the Government's best interest. Relocation and/or Recruitment Incentive(s) are NOT authorized. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire