Boston Children's Hospital
Overnight Administrative Associate II- Part time (30 hours/week)
Boston Children's Hospital, Boston, Massachusetts, us, 02298
Job Posting Description
At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.Part time- Administrative Associate II :
Patient Flow and Capacity CenterPrincipal Duties and Responsibilities
1. Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling.2. Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence.3. Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. Assist in organizing departmental conferences and events, including registration and supply management.4. Records Management: Maintain departmental files, records, and databases. Input data from source documents into computer systems, compile reports, and manage the office library of reference materials.5. Office Operations: Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services.6. Administrative Processes: Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues.7. Clerical Support: Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents.8. Customer Service: Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping.Qualifications- Education Required: High School Diploma or GED- Work Experience Required: No prior experience required; basic computer skills are necessary.Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!Boston Children's Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.Part time- Administrative Associate II :
Patient Flow and Capacity CenterPrincipal Duties and Responsibilities
1. Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling.2. Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence.3. Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. Assist in organizing departmental conferences and events, including registration and supply management.4. Records Management: Maintain departmental files, records, and databases. Input data from source documents into computer systems, compile reports, and manage the office library of reference materials.5. Office Operations: Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services.6. Administrative Processes: Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues.7. Clerical Support: Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents.8. Customer Service: Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping.Qualifications- Education Required: High School Diploma or GED- Work Experience Required: No prior experience required; basic computer skills are necessary.Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!Boston Children's Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.