J&J Family of Companies
Sr. Administrative Assistant
J&J Family of Companies, Horsham, Pennsylvania, United States, 19044
Sr. Administrative Assistant - 2406220645W
Description
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Hematology Medical Affairs team located in Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the worlds most pressing healthcare challenges.
We know that the success of our business and our ability to deliver meaningful solutions depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
This is an exciting administrative opportunity to support up to 10 leaders at the Sr. Director/Director level. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
Key Deliverables
Manage complex and changeable calendars, manage, and prioritize high volume of meeting requests and scheduling tasks.
Coordinate complex schedules and travel arrangements.
Coordinate conference room scheduling and catering for larger meetings as needed.
Coordinate and manage complex interview schedules.
Submit and reconcile expense reports in Concur.
Assist with onboarding/offboarding personnel as appropriate.
Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
Provide excellent collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
Prepare and handle confidential correspondence.
The individual selected will maintain security and confidentiality of sensitive documents, information, and proposals.
Manage special projects and ad-hoc requests as needed.
Provide backup for other Administrative Assistants as needed.
Qualifications
Qualifications
A minimum of high school diploma is required.
A minimum of 6 years of administrative support experience is required.
Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint) is required.
Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, OurSource, Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint, ARAVO, Totality and Visio) is preferred.
Strong verbal, written and multi-tasking communication skills are required.
Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
The ability to use good judgment and work independently, under minimal supervision is required.
Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner is required.
The ability to demonstrate professionalism in your communications and the ability to maintain confidentiality is required.
The ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team is required.
This position is located in Horsham, PA.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location NA-US-Pennsylvania-Horsham
Organization Janssen Scientific Affairs, LLC (6120)
Job Function Administration & Secretarial
Req ID: 2406220645W
Description
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Hematology Medical Affairs team located in Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the worlds most pressing healthcare challenges.
We know that the success of our business and our ability to deliver meaningful solutions depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
This is an exciting administrative opportunity to support up to 10 leaders at the Sr. Director/Director level. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
Key Deliverables
Manage complex and changeable calendars, manage, and prioritize high volume of meeting requests and scheduling tasks.
Coordinate complex schedules and travel arrangements.
Coordinate conference room scheduling and catering for larger meetings as needed.
Coordinate and manage complex interview schedules.
Submit and reconcile expense reports in Concur.
Assist with onboarding/offboarding personnel as appropriate.
Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
Provide excellent collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
Prepare and handle confidential correspondence.
The individual selected will maintain security and confidentiality of sensitive documents, information, and proposals.
Manage special projects and ad-hoc requests as needed.
Provide backup for other Administrative Assistants as needed.
Qualifications
Qualifications
A minimum of high school diploma is required.
A minimum of 6 years of administrative support experience is required.
Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint) is required.
Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, OurSource, Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint, ARAVO, Totality and Visio) is preferred.
Strong verbal, written and multi-tasking communication skills are required.
Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
The ability to use good judgment and work independently, under minimal supervision is required.
Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner is required.
The ability to demonstrate professionalism in your communications and the ability to maintain confidentiality is required.
The ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team is required.
This position is located in Horsham, PA.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location NA-US-Pennsylvania-Horsham
Organization Janssen Scientific Affairs, LLC (6120)
Job Function Administration & Secretarial
Req ID: 2406220645W