Sonesta International Hotels
Assistant Director of Finance
Sonesta International Hotels, San Francisco, California, United States, 94199
Job Description Summary
Assist and support the Director of Finance in the achievement of the Division's goals and the maintenance of adequate internal controls over all areas of hotel operations. Ensure timely completion of all reports generated by accounting team.
Job Description
Specific Job Duties:
Prepare Financial ReportsCreate general ledger journals and produce month-end and year-end financial reports, including income statements, balance sheets, tax reporting packages, property commentaries, and other ad hoc reports for Corporate Finance and Ownership.Timely Report Submission
Review financial reports according to reporting calendars and ensure all submissions are timely.Payroll Coordination
Collaborate with Department Managers and Payroll SMEs for accurate and timely payroll processing. Review Payroll Registers for data accuracy.Union Benefit Management
Prepare and ensure timely payments and reporting of Union Benefit payments to the Union Benefit Trusts.Union Leave Accrual Tracking
Monitor Union Vacation, PTO, and Sick Accruals and usages per the Collective Bargaining Agreement, maintaining accurate balances for each union member.Forecasting Assistance
Support the Director of Finance in monthly forecasts and reforecasts for owners, as well as similar reports.Budget Preparation
Assist the Director of Finance in completing the hotel's annual operating and capital expenditure budget.Staff Guidance and Oversight
Provide guidance and supervision to all Staff Accountants, including scheduling, approving time off and overtime, conducting regular meetings, and managing performance through rewards and disciplinary actions.Staff Training
Identify necessary training for Staff Accountants or provide training for specific tasks.Balance Sheet Reconciliation
Reconcile Balance Sheet accounts, ensuring they are current, relevant, well-explained, and fully supported. Ensure timely submissions for DOF and Regional/Corporate review and approval.Audit Coordination
Prepare audit schedules and coordinate with external and internal auditors. Assist the Director of Finance in implementing all audit recommendations.Cash Management Security / Cash Over & Short
Ensure the security and continuous operation of the Cash Machine, maintaining sufficient funds for operations and conducting regular audits and reconciliations. Review Cash Over/Short report and take immediate action on any material varianceInventory Monitoring
Coordinate with Department Managers for the timely and accurate inventory count of food, beverage and operating suppliesBilling and Collection
Ensure corporate compliance with all billing and credit standards. Review Guest Ledgers, AR Aging Report and Deposit Ledger ensuring every account is current and without risks.Income Audit
Review Daily Revenue Reports and ensure data are fairly accurate and revenue journals are posted to the general ledger on a timely mannerAdministrative Support
Assist the Finance office with various administrative duties as neededSpecial Projects
Undertake special projects as assigned by the General Manager, Director of Finance, and Corporate Finance.Meeting Presentations
Assist in preparing and delivering presentations during meetings, property reviews, and owner meetings.OTHER
Regular attendance in conformance with the standards which have been established by the hotel from time to time is essential to the successful performance of this position.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.Upon employment, all employees are required to fully comply with the hotel rules and regulations for the safe efficient operation of the hotel facilities.SPECIFIC JOB KNOWLEDGE AND ABILITYThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
Must be able to speak, read, write and understand the primary language(s) used in the workplace.Must be able to read and write to facilitate the communication process.Requires good communication skills, both verbal and written.Must possess intermediate computer skills.Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups to managers, clients, customers, and ownership.Ability to apply mathematical operations to such tasks as frequency distribution, analysis of variance, correlation techniques, sampling theory, and factor analysis.Computer skills: proficiency in Microsoft Word, Microsoft Excel and other applicable computer systems required.Ability to define problems, collect data, establish facts, and draw valid conclusions.QUALIFICATIONS & STANDARDS
Bachelor's Degree in Finance, Accounting or related major or 3 years' management experience in finance and accountingPreferred experience and knowledge on hospitality accounting and financeAdditional Job Information/Anticipated
Pay Range
Pay Range: $100,000 - $115,000 per year. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific/overall experience.
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
Medical, Dental and Vision InsuranceHealth Savings Account with Company Match401(k) Retirement Plan with Company MatchPaid Vacation and Sick DaysSonesta Hotel DiscountsEducational AssistancePaid Parental LeaveCompany Paid Life InsuranceCompany Paid Short Term and Long Term Disability InsuranceVarious Employee Perks and DiscountsHospital IndemnityCritical Illness InsuranceAccident Insurance
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
Assist and support the Director of Finance in the achievement of the Division's goals and the maintenance of adequate internal controls over all areas of hotel operations. Ensure timely completion of all reports generated by accounting team.
Job Description
Specific Job Duties:
Prepare Financial ReportsCreate general ledger journals and produce month-end and year-end financial reports, including income statements, balance sheets, tax reporting packages, property commentaries, and other ad hoc reports for Corporate Finance and Ownership.Timely Report Submission
Review financial reports according to reporting calendars and ensure all submissions are timely.Payroll Coordination
Collaborate with Department Managers and Payroll SMEs for accurate and timely payroll processing. Review Payroll Registers for data accuracy.Union Benefit Management
Prepare and ensure timely payments and reporting of Union Benefit payments to the Union Benefit Trusts.Union Leave Accrual Tracking
Monitor Union Vacation, PTO, and Sick Accruals and usages per the Collective Bargaining Agreement, maintaining accurate balances for each union member.Forecasting Assistance
Support the Director of Finance in monthly forecasts and reforecasts for owners, as well as similar reports.Budget Preparation
Assist the Director of Finance in completing the hotel's annual operating and capital expenditure budget.Staff Guidance and Oversight
Provide guidance and supervision to all Staff Accountants, including scheduling, approving time off and overtime, conducting regular meetings, and managing performance through rewards and disciplinary actions.Staff Training
Identify necessary training for Staff Accountants or provide training for specific tasks.Balance Sheet Reconciliation
Reconcile Balance Sheet accounts, ensuring they are current, relevant, well-explained, and fully supported. Ensure timely submissions for DOF and Regional/Corporate review and approval.Audit Coordination
Prepare audit schedules and coordinate with external and internal auditors. Assist the Director of Finance in implementing all audit recommendations.Cash Management Security / Cash Over & Short
Ensure the security and continuous operation of the Cash Machine, maintaining sufficient funds for operations and conducting regular audits and reconciliations. Review Cash Over/Short report and take immediate action on any material varianceInventory Monitoring
Coordinate with Department Managers for the timely and accurate inventory count of food, beverage and operating suppliesBilling and Collection
Ensure corporate compliance with all billing and credit standards. Review Guest Ledgers, AR Aging Report and Deposit Ledger ensuring every account is current and without risks.Income Audit
Review Daily Revenue Reports and ensure data are fairly accurate and revenue journals are posted to the general ledger on a timely mannerAdministrative Support
Assist the Finance office with various administrative duties as neededSpecial Projects
Undertake special projects as assigned by the General Manager, Director of Finance, and Corporate Finance.Meeting Presentations
Assist in preparing and delivering presentations during meetings, property reviews, and owner meetings.OTHER
Regular attendance in conformance with the standards which have been established by the hotel from time to time is essential to the successful performance of this position.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.Upon employment, all employees are required to fully comply with the hotel rules and regulations for the safe efficient operation of the hotel facilities.SPECIFIC JOB KNOWLEDGE AND ABILITYThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
Must be able to speak, read, write and understand the primary language(s) used in the workplace.Must be able to read and write to facilitate the communication process.Requires good communication skills, both verbal and written.Must possess intermediate computer skills.Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups to managers, clients, customers, and ownership.Ability to apply mathematical operations to such tasks as frequency distribution, analysis of variance, correlation techniques, sampling theory, and factor analysis.Computer skills: proficiency in Microsoft Word, Microsoft Excel and other applicable computer systems required.Ability to define problems, collect data, establish facts, and draw valid conclusions.QUALIFICATIONS & STANDARDS
Bachelor's Degree in Finance, Accounting or related major or 3 years' management experience in finance and accountingPreferred experience and knowledge on hospitality accounting and financeAdditional Job Information/Anticipated
Pay Range
Pay Range: $100,000 - $115,000 per year. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific/overall experience.
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
Medical, Dental and Vision InsuranceHealth Savings Account with Company Match401(k) Retirement Plan with Company MatchPaid Vacation and Sick DaysSonesta Hotel DiscountsEducational AssistancePaid Parental LeaveCompany Paid Life InsuranceCompany Paid Short Term and Long Term Disability InsuranceVarious Employee Perks and DiscountsHospital IndemnityCritical Illness InsuranceAccident Insurance
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.