Senior Administrative Specialist

Apply for Job Job ID 51165Location Evanston, IllinoisAdd to Favorite Jobs Email this Job

Department:

Innovation and New VenturesSalary/Grade:

NEX/14

Job Summary:Acts as administrative lead a NU central office. In conjunction with supervisor, develops objectives & then independently creates timeline & general tasks associated with applicable functions which may include marketing, promotion, communication, finance, HR, reporting, record control, compliance, etc. Reviews methods to improve workflow, simplify reporting procedures, &/or implement cost reductions. Analyzes administrative operating practices, such as recordkeeping systems, forms control, office layout, budgetary requirements, etc. to create new systems &/or revise established procedures to better meet goals & objectives.Prepares materials, records minutes, invite guests, plans travel for several university Board meetings. Provides support, builds and maintains professional, efficient, and knowledgeable interactions with all constituencies across Northwestern including the Office for Research, President and Provost Office, Office of Administration and Planning, Office of the General Council, Global Marketing.Specific Responsibilities

:Documents & DatabasesBased on analysis, research, &/or knowledge of subject matter, professional field &/or topic, ensures creation of all necessary documents which may include drafting proposals, presentations, etc.Develops &/or maintains multiple spreadsheets &/or databases &/or reports, queries, charts, analysis, etc.WebsiteOversees the development, implementation, & maintenance of print & on-line publications that meet the needs of the targeted community be it scientific, clinical, general public, etc.Coordinates web site construction, organization & content.Creates photo galleries.Develops referral networks & on-line community forums.AccountingAdministers budget & expenditures for entire dept, program &/or project.Coordinates budget submission.Monitors approved budget; ensures adherence.Processes transactions.Resolves discrepancies.Reconciles accounts.Creates reports.Supervises &/or completes complex &/or high volume purchasing activity.Determines needs for supplies & specialized equipment.Makes substitutions based on knowledge of subject, field or function.Human ResourcesSupervises &/or coordinates administration of all HR actions from hiring to termination ensuring effective & efficient sourcing & on-boarding of dept staff & faculty.Reviews administration of HR policy & procedures for unit/dept & implements changes to increase effectiveness.CoordinationManages supervisor's &/or dept complex calendar deciding on appointments to balance conflicting priorities.Conceptualizes & organizes events which require a knowledge & sensitivity to issues, cultures, protocol, etc. & may be comprised of a series of days &/or venues & may require researching potential program areas.Develops marketing pieces.Distributes agendas, biographical information, publications, itineraries &/or meeting schedules.Organizes details on-site.ContactsActs as supervisor's internal/external representative as necessary to build & maintain local, national, & international relationships & facilitate flow of work.Responds to unanticipated & complex issues.MiscellaneousPerforms other duties as assigned.Minimum Qualifications:A high school diploma or equivalent required.6 years of administrative support or other relevant experience required.Minimum Competencies: (Skills, knowledge, and abilities.)Advanced knowledge of word processing, spreadsheet, Powerpoint, email, and database software programs is required.Target hiring range for this position will be between $28.00-$32.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market dataBenefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at

https://www.northwestern.edu/hr/benefits/index.html

to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at

https://www.northwestern.edu/hr/benefits/work-life/index.html

to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at

https://www.northwestern.edu/hr/learning/index.html

to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on

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