Bowie State University
Masters Program Management Specialist
Bowie State University, State University, Arkansas, us, 72467
Job Posting:JR100351 Masters Program Management Specialist (Open)Department:BSU Provost OfficePosition Type:Non-Regular Fixed Term (Fixed Term)Open Date:10-02-2024Close Date:
$43,404-$57,503
Job Description:PURPOSE: The Graduate School Program Management Specialist is responsible for providing administrative and clerical support to the graduate school's academic programs. This role includes assisting with program coordination, student services, and maintaining records. The Specialist will work closely with the Graduate School's Assistant Dean to ensure smooth operation and delivery of graduate programs.
Duties & Responsibilities:Administrative Support:
Assist in the preparation and distribution of various program materials.Maintain and update student records, databases, and files.Schedule and coordinate meetings, events, and appointments.Respond to inquiries from students, faculty, and external parties in a timely and professional manner.
Program Coordination:
Assist in the planning and execution of program events, orientations, and workshops.Coordinate the collection and submission of student documents.Support the admission process by managing application materials and communicating with prospective students.Assist with course registration and enrollment processes.
Student Services:
Provide information and guidance to current and prospective students regarding program requirements, deadlines, and resources.Assist students with administrative processes such as course registration, form submissions, and accessing support services.Coordinate and facilitate student orientation sessions and other related activities.
Communication:
Draft and distribute program-related communications, including announcements and reminders.Maintain and update program websites and social media platforms.Liaise with other university departments to ensure effective communication and collaboration.
Other Duties:
Assist in budget tracking and financial reporting for the program.Provide support for special projects and initiatives as needed.Perform other administrative tasks as assigned by the Assistant Dean.
Minimum Qualifications:
Strong personal motivation, self-management, and attention to detail; ability to take responsibility for meeting deadlines and making progress without direct supervisionStrong organizational and time management skills.Capacity and interest in learning new software and work routines; flexibility in responding to new projects and tasks as they arise.Strong spoken and written communications skills. Employee must be articulate and tactful, ready to work directly and frequently with faculty, staff and students.Ability to handle confidential information with discretion.Flexibility to work occasional evenings or weekends as needed.Preferred Qualifications:
Bachelor's degree required, masters preferred.Minimum of two (2) years of experience in higher education administration preferred (especially in graduate school administration).Conditions of Employment:
Environment :
Office setting with occasional off-site meetings and events.Physical Demands :
Sitting for extended periods, using a computer, and occasional lifting.Please be advised, COVID-19 vaccinations are not required but strongly encouraged for faculty and staff for employment at Bowie State University. This protocol is subject to change.Flexible schedule to meet needs of graduate students.Non-Union Position.
Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser Plans, dental, prescription, life insurance, and training and development.
This position is grant-funded.
Additional Job Information:
Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.
Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.
The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.
In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.
$43,404-$57,503
Job Description:PURPOSE: The Graduate School Program Management Specialist is responsible for providing administrative and clerical support to the graduate school's academic programs. This role includes assisting with program coordination, student services, and maintaining records. The Specialist will work closely with the Graduate School's Assistant Dean to ensure smooth operation and delivery of graduate programs.
Duties & Responsibilities:Administrative Support:
Assist in the preparation and distribution of various program materials.Maintain and update student records, databases, and files.Schedule and coordinate meetings, events, and appointments.Respond to inquiries from students, faculty, and external parties in a timely and professional manner.
Program Coordination:
Assist in the planning and execution of program events, orientations, and workshops.Coordinate the collection and submission of student documents.Support the admission process by managing application materials and communicating with prospective students.Assist with course registration and enrollment processes.
Student Services:
Provide information and guidance to current and prospective students regarding program requirements, deadlines, and resources.Assist students with administrative processes such as course registration, form submissions, and accessing support services.Coordinate and facilitate student orientation sessions and other related activities.
Communication:
Draft and distribute program-related communications, including announcements and reminders.Maintain and update program websites and social media platforms.Liaise with other university departments to ensure effective communication and collaboration.
Other Duties:
Assist in budget tracking and financial reporting for the program.Provide support for special projects and initiatives as needed.Perform other administrative tasks as assigned by the Assistant Dean.
Minimum Qualifications:
Strong personal motivation, self-management, and attention to detail; ability to take responsibility for meeting deadlines and making progress without direct supervisionStrong organizational and time management skills.Capacity and interest in learning new software and work routines; flexibility in responding to new projects and tasks as they arise.Strong spoken and written communications skills. Employee must be articulate and tactful, ready to work directly and frequently with faculty, staff and students.Ability to handle confidential information with discretion.Flexibility to work occasional evenings or weekends as needed.Preferred Qualifications:
Bachelor's degree required, masters preferred.Minimum of two (2) years of experience in higher education administration preferred (especially in graduate school administration).Conditions of Employment:
Environment :
Office setting with occasional off-site meetings and events.Physical Demands :
Sitting for extended periods, using a computer, and occasional lifting.Please be advised, COVID-19 vaccinations are not required but strongly encouraged for faculty and staff for employment at Bowie State University. This protocol is subject to change.Flexible schedule to meet needs of graduate students.Non-Union Position.
Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser Plans, dental, prescription, life insurance, and training and development.
This position is grant-funded.
Additional Job Information:
Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.
Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.
The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.
In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.