OUTFRONT Media
Real Estate Assistant
OUTFRONT Media, New Orleans, Louisiana, United States, 70123
About OUTFRONTWe are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team!What We OfferOUTFRONT offers a comprehensive benefits program including:Medical, Dental, Vision (including same and opposite-sex domestic partners)HSA and FSA plans, Family Benefits, Pet Benefits401(k) Plan with an Employer MatchPaid Time Off, Commuter Benefits, Educational AssistanceRobust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs)Your RoleResponsible for receiving and processing all information related to the Real Estate Department. Review and enter lease data requiring extreme accuracy. Meet deadlines on a monthly basis. Calculate and review revenue computations. Assist Real Estate Team and Lease Administrator.
Your ResponsibilitiesAddress all calls dealing with routine real estate lease matters, preparation of correspondence and follow up. Be the initial point of contact for Real Estate.Lease information data entry on daily basis. Confirmation of data via confirmation from applicable branch.Research payment history and supply requested information, i.e. check numbers, dates cashed, copies of checks.Research and confirm property ownership. Request all necessary documentation for verification and updating.Support and assist Real Estate Representatives and lessors regarding lease agreements, contracts, structure information and payment information.Prepare and review lease change forms for accuracy before processing.Prepare and review revenue reports, verifying backup.Process new leases, lease renewals and lease cancellations. Create and maintain lease files. Interact with lessor as needed, notification to Sales and Charting, issuance of work orders to operations, final processing of lease to be cancelled in lease system and cancellation of all necessary permits.Assist with the Louisiana Vegetation Management permits as requested.Perform duties of Lease Administrator and/or Administrative Assistant in their absence, or as assigned.Work and assist Real Estate Representatives with preparing lease documents, correspondence and any other related real estate requests.Meet monthly deadlines and handle monthly filing.Prepare, maintain and verify all annual permit renewals for both local and state permits.Prepare, maintain and verify all requests for annual Certificates of Insurance requests for lease agreements, state and local government and others, as needed.Prepare, maintain and verify all required monthly reports.Review, update and maintain lease files. Audit lease files and update information as required in lease system.Create and maintain Excel spreadsheets related to Real Estate matters.Special projects as requested by management.Support and exhibit behavior consistent with the sales and service philosophy of OUTFRONT Media.Acts with diplomacy as a representative of Real Estate Department.Performs other related duties as required.Your QualificationsBachelor's Degree.Understanding of general accounting.Previous work experience in Real Estate and/or completion of a Real Estate program helpful.MS Office Suite - Word, Excel, Outlook, PowerPoint. Oracle background is helpful.Must be professional, detail-oriented, and very organized.Strong verbal & written communication skills.Knowledge and understanding of lease agreements and contracts.To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.
OUTFRONT Media is not responsible for any fees related to unsolicited resumes.OUTFRONT Media Is An Equal Opportunity EmployerAll applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.
Your ResponsibilitiesAddress all calls dealing with routine real estate lease matters, preparation of correspondence and follow up. Be the initial point of contact for Real Estate.Lease information data entry on daily basis. Confirmation of data via confirmation from applicable branch.Research payment history and supply requested information, i.e. check numbers, dates cashed, copies of checks.Research and confirm property ownership. Request all necessary documentation for verification and updating.Support and assist Real Estate Representatives and lessors regarding lease agreements, contracts, structure information and payment information.Prepare and review lease change forms for accuracy before processing.Prepare and review revenue reports, verifying backup.Process new leases, lease renewals and lease cancellations. Create and maintain lease files. Interact with lessor as needed, notification to Sales and Charting, issuance of work orders to operations, final processing of lease to be cancelled in lease system and cancellation of all necessary permits.Assist with the Louisiana Vegetation Management permits as requested.Perform duties of Lease Administrator and/or Administrative Assistant in their absence, or as assigned.Work and assist Real Estate Representatives with preparing lease documents, correspondence and any other related real estate requests.Meet monthly deadlines and handle monthly filing.Prepare, maintain and verify all annual permit renewals for both local and state permits.Prepare, maintain and verify all requests for annual Certificates of Insurance requests for lease agreements, state and local government and others, as needed.Prepare, maintain and verify all required monthly reports.Review, update and maintain lease files. Audit lease files and update information as required in lease system.Create and maintain Excel spreadsheets related to Real Estate matters.Special projects as requested by management.Support and exhibit behavior consistent with the sales and service philosophy of OUTFRONT Media.Acts with diplomacy as a representative of Real Estate Department.Performs other related duties as required.Your QualificationsBachelor's Degree.Understanding of general accounting.Previous work experience in Real Estate and/or completion of a Real Estate program helpful.MS Office Suite - Word, Excel, Outlook, PowerPoint. Oracle background is helpful.Must be professional, detail-oriented, and very organized.Strong verbal & written communication skills.Knowledge and understanding of lease agreements and contracts.To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.
OUTFRONT Media is not responsible for any fees related to unsolicited resumes.OUTFRONT Media Is An Equal Opportunity EmployerAll applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.