Judicial Council of California
SENIOR FACILITIES ANALYST
Judicial Council of California, San Francisco, California, United States, 94199
RESPONSIBILITIES
Represents the Judicial Council in negotiating space agreements, including lease or license contracts, with government agencies, private sector landlords, property managers, and real estate agents. The Judicial Council acts both as a tenant in third-party owned properties and as a landlord/lessor for state owned properties: Assess space requirements and evaluate the needs of both the court and the Judicial Council.
Review court occupancies and ensure all court third-party occupants are identified.
Research rental rates and vacancies in the local real estate market and conduct property tours.
Lead negotiations with landlords or tenants for new lease or license agreements, as well as renewals.
Draft lease or license agreements in collaboration with other internal stakeholders as needed including legal counsel to finalize business terms, with project managers for leases involving tenant improvements, and with Risk Management to address insurance requirements.
Serve as the primary subject-matter expert on lease or license-related issues, offering guidance and support to landlords, tenants, courts, other Facilities Services units, and Judicial Council offices.
Represent the Judicial Council in property acquisitions and dispositions involving government agencies and private sector entities: Review capital project requirements and collaborate with the internal project team, including the Project Manager, Planner, and CEQA Analyst, to define and assess site criteria.
Engage real estate broker to assist with site search activities and develop marketing strategies for properties listed for sale.
Conduct comprehensive real estate due diligence, including ordering and analyzing appraisals, title reports, encumbrance documents, and environmental site assessments. Collaborate with property owners and title officers to resolve title encumbrance issues. Review and plot legal descriptions, and coordinate with surveyors and engineers to prepare accurate legal descriptions and plats. Work with relocation consultants when necessary.
Lead complex negotiations on agreements related to terms, easements, and other property rights.
Research and prepare briefing documents to obtain internal approvals from management and committees, as well as State Public Work Board approval.
Research and prepare briefing documents in support of legislative authorization for sale of judicial branch facilities.
Coordinate escrow closing, including finalizing closing documents, and requesting funds, followed by post-closing actions such as obtaining title insurance policies.
Manage special projects as they relate to court needs or the uses of Judicial Council space. Includes reviews of existing transfer or acquisition documents, preparation of new agreements, coordination with internal teams as well as affected courts.
Assist in preparation of the budgets for the Real Estate unit including due diligence costs, rent issues, land acquisition funds on capital projects.
Manage amendments to the transferred property agreements such as Transfer Agreements (TAs) or Joint Occupancy Agreements (JOAs) as a result of a property exchange associated with a Capital Project, to correct any miscalculations or to change an exclusive use of space from the existing Transfer Agreements or Joint Occupancy Agreements.
Preparation of various briefing documents, reports, policy documents, and make presentations: Conduct research, prepare memoranda, briefing documents, policy documents, PowerPoint presentations.
Working Conditions
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning January 2025, employees will work in the office at least two days per week.
Minimum Requirements
This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
SENIOR FACILITIES ANALYST
Department Information
The Judicial Council of California is accepting applications for the position of Senior Facilities Analyst, Real Estate for Facilities Services. The Senior Facilities Analyst (SFA) in the Real Estate Unit serves as the Judicial Council’s representative in negotiating and executing a variety of real estate agreements, including leases, licenses, property acquisitions and dispositions, easements, permits, and memorandum of understanding (MOUs), among others. The SFA is also responsible for managing the judiciary’s property portfolio to meet its real estate needs. Key duties including conducting due diligence, negotiating, and documenting agreements.
With extensive experience and expertise, the SFA provides leadership in implementing real estate initiatives that support judicial branch facility operations, such as revenue enhancement and cost reduction efforts, as well as preparing and presenting policy and procedural documents.
The SFA position operates independently with minimum supervision, collaborating with a wide range of stakeholders. This role interacts regularly with Judicial Council staff, court personnel, county staff, as well as real estate professionals including brokers, appraisers, surveyors, title and escrow officers, and members of the public.
Department Website:
http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/13/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Bachelor’s degree, and four (4) years of professional experience providing analytical and technical support to facilities management. Possession of a bachelor’s degree in a directly related field such as environmental science, biology, engineering, real estate, etc. may be substituted for one of the years of experience. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
Master’s degree in a directly related field such as architecture, civil engineering, or construction or building management, and one (1) year of experience in providing analytical and technical support to facilities management.
OR
One year as a Facilities Analyst, in the assigned field, with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of Facilities Analyst in a California Superior Court or California state-level government entity.
LICENSING AND CERTIFICATIONS
Valid driver’s license, as assigned.
Positions assigned to real estate must possess a current California Real Estate Sales Associate or Broker’s license.
OTHER
Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.
Benefits
This position will remain Open Until Filled and requires the submission of our official application and a resume. To complete an online application, go to job opening #6296 at
https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
PAYMENT & BENEFITS
$7,710.00 - $11,565.00 per month (Starting salary will be $7,710.00 per month)
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
Flex Elect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:Guillermo Gonzalez(415) 865-4346Guillermo.Gonzalez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Sandra Grace(415) 865-8944Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr
Represents the Judicial Council in negotiating space agreements, including lease or license contracts, with government agencies, private sector landlords, property managers, and real estate agents. The Judicial Council acts both as a tenant in third-party owned properties and as a landlord/lessor for state owned properties: Assess space requirements and evaluate the needs of both the court and the Judicial Council.
Review court occupancies and ensure all court third-party occupants are identified.
Research rental rates and vacancies in the local real estate market and conduct property tours.
Lead negotiations with landlords or tenants for new lease or license agreements, as well as renewals.
Draft lease or license agreements in collaboration with other internal stakeholders as needed including legal counsel to finalize business terms, with project managers for leases involving tenant improvements, and with Risk Management to address insurance requirements.
Serve as the primary subject-matter expert on lease or license-related issues, offering guidance and support to landlords, tenants, courts, other Facilities Services units, and Judicial Council offices.
Represent the Judicial Council in property acquisitions and dispositions involving government agencies and private sector entities: Review capital project requirements and collaborate with the internal project team, including the Project Manager, Planner, and CEQA Analyst, to define and assess site criteria.
Engage real estate broker to assist with site search activities and develop marketing strategies for properties listed for sale.
Conduct comprehensive real estate due diligence, including ordering and analyzing appraisals, title reports, encumbrance documents, and environmental site assessments. Collaborate with property owners and title officers to resolve title encumbrance issues. Review and plot legal descriptions, and coordinate with surveyors and engineers to prepare accurate legal descriptions and plats. Work with relocation consultants when necessary.
Lead complex negotiations on agreements related to terms, easements, and other property rights.
Research and prepare briefing documents to obtain internal approvals from management and committees, as well as State Public Work Board approval.
Research and prepare briefing documents in support of legislative authorization for sale of judicial branch facilities.
Coordinate escrow closing, including finalizing closing documents, and requesting funds, followed by post-closing actions such as obtaining title insurance policies.
Manage special projects as they relate to court needs or the uses of Judicial Council space. Includes reviews of existing transfer or acquisition documents, preparation of new agreements, coordination with internal teams as well as affected courts.
Assist in preparation of the budgets for the Real Estate unit including due diligence costs, rent issues, land acquisition funds on capital projects.
Manage amendments to the transferred property agreements such as Transfer Agreements (TAs) or Joint Occupancy Agreements (JOAs) as a result of a property exchange associated with a Capital Project, to correct any miscalculations or to change an exclusive use of space from the existing Transfer Agreements or Joint Occupancy Agreements.
Preparation of various briefing documents, reports, policy documents, and make presentations: Conduct research, prepare memoranda, briefing documents, policy documents, PowerPoint presentations.
Working Conditions
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning January 2025, employees will work in the office at least two days per week.
Minimum Requirements
This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
SENIOR FACILITIES ANALYST
Department Information
The Judicial Council of California is accepting applications for the position of Senior Facilities Analyst, Real Estate for Facilities Services. The Senior Facilities Analyst (SFA) in the Real Estate Unit serves as the Judicial Council’s representative in negotiating and executing a variety of real estate agreements, including leases, licenses, property acquisitions and dispositions, easements, permits, and memorandum of understanding (MOUs), among others. The SFA is also responsible for managing the judiciary’s property portfolio to meet its real estate needs. Key duties including conducting due diligence, negotiating, and documenting agreements.
With extensive experience and expertise, the SFA provides leadership in implementing real estate initiatives that support judicial branch facility operations, such as revenue enhancement and cost reduction efforts, as well as preparing and presenting policy and procedural documents.
The SFA position operates independently with minimum supervision, collaborating with a wide range of stakeholders. This role interacts regularly with Judicial Council staff, court personnel, county staff, as well as real estate professionals including brokers, appraisers, surveyors, title and escrow officers, and members of the public.
Department Website:
http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/13/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Bachelor’s degree, and four (4) years of professional experience providing analytical and technical support to facilities management. Possession of a bachelor’s degree in a directly related field such as environmental science, biology, engineering, real estate, etc. may be substituted for one of the years of experience. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
Master’s degree in a directly related field such as architecture, civil engineering, or construction or building management, and one (1) year of experience in providing analytical and technical support to facilities management.
OR
One year as a Facilities Analyst, in the assigned field, with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of Facilities Analyst in a California Superior Court or California state-level government entity.
LICENSING AND CERTIFICATIONS
Valid driver’s license, as assigned.
Positions assigned to real estate must possess a current California Real Estate Sales Associate or Broker’s license.
OTHER
Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.
Benefits
This position will remain Open Until Filled and requires the submission of our official application and a resume. To complete an online application, go to job opening #6296 at
https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
PAYMENT & BENEFITS
$7,710.00 - $11,565.00 per month (Starting salary will be $7,710.00 per month)
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
Flex Elect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:Guillermo Gonzalez(415) 865-4346Guillermo.Gonzalez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Sandra Grace(415) 865-8944Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr