Mather Headquarters
Executive Assistant to the President/CEO
Mather Headquarters, Evanston, Illinois, us, 60208
Mather is an award-winning leader in the rapidly growing senior living industry, with services spanning from luxury senior living residences to community-based services and an in-house research team. The President's Office is seeking an Executive Assistant to the President/CEO. The Executive Assistant is a confident self-starter, detail oriented with the ability to manage and execute daily tasks to ensure the effective coordination of Mather's business needs. Daily tasks will support the President's Office, the Board of Directors, and Mather's senior leadership team. This role will support Mather's mission and values and directly support a dynamic and innovative leader. Mather's President and CEO is an award-winning leader in the Luxury Senior Living industry and is nationally recognized for a focus on wellness standards and being an agent of change.
The Executive Assistant helps prioritize the CEO's tasks and projects, enabling the CEO to focus on strategic decision-making and leadership responsibilities.
This position is located on-site at Mather HQ in Evanston, IL.
Essential Functions:
Plans, coordinates, and manages calendars, events, and activities.
Completes administrative assignments and assigned projects in a timely and accurate manner to ensure deadlines are met and objectives are achieved.
Serves as a liaison between the President/CEO and internal and external stakeholders.
Collects and prepares meeting materials and minutes for the Board of Directors and others.
Researches relevant articles on governance for distribution to the Board of Directors.
Updates Board orientation materials.
Summarizes Board engagement survey results.
Maintains organized electronic files related to President/CEO and Board functions.
Assists President/CEO in developing/updating Excel spreadsheets.
Serves as a liaison between the President/CEO and board members, facilitating effective onboarding, communication, and information flow.
Manages and books travel arrangements.
Writes and delivers correspondence on behalf of President/CEO.
Processes invoices, credit card and expense reports, and audits.
Oversees the daily operations of the President's Office.
QUALIFICATIONS AND SKILLS:
5+ years of successful administrative experience supporting a CEO/c-suite leader
Experience working with Boards
Bachelor's degree preferred
Effective interpersonal, organizational, event planning, and multi-tasking abilities with attention to detail
Proficient with Microsoft Office products including Word, PowerPoint, Excel, and Teams
Strong written and verbal communication skills
Ability to manage multiple priorities, projects, and competing demands
High level of integrity, discretion, and professionalism in handling confidential information
Ability to work independently and as part of a team in a fast-paced, dynamic, and inclusive environment
Mather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Benefits
Mather offers a competitive benefits package.*
Team members are eligible for:
A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an "earn-as-you-go" plan that rolls over year to year, offering long- and short-term flexibility.
A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
Convenient, subsidized parking (or public transportation for certain locations)
Our SELF program, which allows for team members to be reimbursed up to $75 per year for items and experiences that support their self-care, from yoga classes to art supplies to concert tickets
Benefits-eligible team members can take advantage of:
Medical, dental, and vision plans
Tuition reimbursement for continuing education
Extended illness benefits
Employee wellness programs
Short- and long-term disability insurance
Life insurance - free to all team members
Benefits are subject to change without notice. Benefits details depend on employment status.
About Mather
Based in Evanston, Illinois, Mather is a unique, non-denominational, not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age WellSM, we create programs, places, and residences for today's young-at-heart older adults. Mather has received a national certification as a Great Place to Work and has been selected as a Nation's Best and Brightest in Wellness Award recipient four years in a row.
Mather is an equal opportunity/affirmative action employer committed to a diverse workforce. Candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
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The Executive Assistant helps prioritize the CEO's tasks and projects, enabling the CEO to focus on strategic decision-making and leadership responsibilities.
This position is located on-site at Mather HQ in Evanston, IL.
Essential Functions:
Plans, coordinates, and manages calendars, events, and activities.
Completes administrative assignments and assigned projects in a timely and accurate manner to ensure deadlines are met and objectives are achieved.
Serves as a liaison between the President/CEO and internal and external stakeholders.
Collects and prepares meeting materials and minutes for the Board of Directors and others.
Researches relevant articles on governance for distribution to the Board of Directors.
Updates Board orientation materials.
Summarizes Board engagement survey results.
Maintains organized electronic files related to President/CEO and Board functions.
Assists President/CEO in developing/updating Excel spreadsheets.
Serves as a liaison between the President/CEO and board members, facilitating effective onboarding, communication, and information flow.
Manages and books travel arrangements.
Writes and delivers correspondence on behalf of President/CEO.
Processes invoices, credit card and expense reports, and audits.
Oversees the daily operations of the President's Office.
QUALIFICATIONS AND SKILLS:
5+ years of successful administrative experience supporting a CEO/c-suite leader
Experience working with Boards
Bachelor's degree preferred
Effective interpersonal, organizational, event planning, and multi-tasking abilities with attention to detail
Proficient with Microsoft Office products including Word, PowerPoint, Excel, and Teams
Strong written and verbal communication skills
Ability to manage multiple priorities, projects, and competing demands
High level of integrity, discretion, and professionalism in handling confidential information
Ability to work independently and as part of a team in a fast-paced, dynamic, and inclusive environment
Mather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Benefits
Mather offers a competitive benefits package.*
Team members are eligible for:
A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an "earn-as-you-go" plan that rolls over year to year, offering long- and short-term flexibility.
A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
Convenient, subsidized parking (or public transportation for certain locations)
Our SELF program, which allows for team members to be reimbursed up to $75 per year for items and experiences that support their self-care, from yoga classes to art supplies to concert tickets
Benefits-eligible team members can take advantage of:
Medical, dental, and vision plans
Tuition reimbursement for continuing education
Extended illness benefits
Employee wellness programs
Short- and long-term disability insurance
Life insurance - free to all team members
Benefits are subject to change without notice. Benefits details depend on employment status.
About Mather
Based in Evanston, Illinois, Mather is a unique, non-denominational, not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age WellSM, we create programs, places, and residences for today's young-at-heart older adults. Mather has received a national certification as a Great Place to Work and has been selected as a Nation's Best and Brightest in Wellness Award recipient four years in a row.
Mather is an equal opportunity/affirmative action employer committed to a diverse workforce. Candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
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