City of San Jose
Analyst I/II (Contracts and Administration Analyst) - Parks, Recreation, and Nei
City of San Jose, San Jose, California, United States, 95199
The City of San José’s Department of Parks, Recreation and Neighborhood Services is proud to be “Building Community Through Fun” through innovative, creative, and excellent programs and services. Our mission is to build healthy communities through people, parks, and programs.The Department is a steady force in our community, advancing education, health, and social connections. We meet the diverse needs of our community across the lifespan by connecting people to places and people to people. The principles of equity, access, diversity, inclusion, sustainability, and flexibility guide us. The Department creates and activates thriving places where people live, work, play, and learn, which include 48 community centers, 210 parks, Happy Hollow Park & Zoo, nearly 61 miles of trails, and programs and services that touch the lives of individuals and families in our community. We take a fun approach to public service, and value the public’s trust.The BeautifySJ Program is a blight reduction, community and neighborhood beautification, and encampment management program within the Community Services Division of the Parks, Recreation, and Neighborhood Services Department. BeautifySJ Programs include the Graffiti Removal Program, Illegal Dumping Program, Neighborhood Dumpster Day Program, Neighborhood Litter Program, Recreational Vehicle Pollution Prevention Program, Encampment Trash removal Program, Clean Gateways and Cash for Trash Program.The Parks, Recreation, and Neighborhood Services Department is currently seeking to fill one (1) full-time Analyst I/II vacancy on the BeautifySJ Team which is part of the Community Services Division.The salary ranges for this classification are:Analyst I: $88,954.32 - $108,108.00Analyst II: $97,078.80 - $117,979.68The salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates’ qualifications and experience.Typical responsibilities for this position include:Contract Development and Management (Administrative Support for Supervisor/Contract Manager)
Drafting contract with contract manager and vendorCreating invoicesMaintaining budgetsEnsuring that we are adhering to contract termsProviding analysis as needed
Data Analytics
Power BIData Analytics and Program Reporting
Program Development/Admin Support
Assist with creating work plan on how to start a new program.Assisting managers with vendor set up and OP encumbrances as neededProviding analytical support as it relates to metrics to be collected for reporting
Invoice Processing
Receiving, and logging invoicesSend to management for approvalProcessing payments with Finance/Fiscal
Revenue Management
Setting up revenue and personnel/non-personal codes with the Budget officeReceiving and depositing revenue received from partner agencies.Maintain budgets to report to Senior Analyst and Division Manager
Purchases Orders
Processing encumbrance requests & encumbrance adjustmentsWorking with Team to obtain new vendors.
Special projects as neededEducation and ExperienceAnalyst IA Bachelor's Degree from an accredited college or university.Analyst IIA Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.Acceptable Substitution:
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year-for-year basis.The ideal candidate will possess the following competencies, as demonstrated in past and current employment history:Job Expertise
- Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.Analytical Thinking
– Approaching a problem or situation by using a logical, systematic, sequential approach.Collaboration
– Develops networks and builds alliances; engages in cross-functional activities.Problem Solving
- Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.Project Management
- Defines outcomes and expectations based on customer requirements; sets deadlines in a way that gets commitment from all parties involved; completes a simple or relatively short-term project in time; sets a project goal and identifies necessary steps to achieve a goal; carries out a project within your own area.Teamwork and Interpersonal Skills
- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.Communication Skills
- Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.Selection Process:The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at
Ginger.Quijano@sanjoseca.gov .
#J-18808-Ljbffr
Drafting contract with contract manager and vendorCreating invoicesMaintaining budgetsEnsuring that we are adhering to contract termsProviding analysis as needed
Data Analytics
Power BIData Analytics and Program Reporting
Program Development/Admin Support
Assist with creating work plan on how to start a new program.Assisting managers with vendor set up and OP encumbrances as neededProviding analytical support as it relates to metrics to be collected for reporting
Invoice Processing
Receiving, and logging invoicesSend to management for approvalProcessing payments with Finance/Fiscal
Revenue Management
Setting up revenue and personnel/non-personal codes with the Budget officeReceiving and depositing revenue received from partner agencies.Maintain budgets to report to Senior Analyst and Division Manager
Purchases Orders
Processing encumbrance requests & encumbrance adjustmentsWorking with Team to obtain new vendors.
Special projects as neededEducation and ExperienceAnalyst IA Bachelor's Degree from an accredited college or university.Analyst IIA Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.Acceptable Substitution:
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year-for-year basis.The ideal candidate will possess the following competencies, as demonstrated in past and current employment history:Job Expertise
- Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.Analytical Thinking
– Approaching a problem or situation by using a logical, systematic, sequential approach.Collaboration
– Develops networks and builds alliances; engages in cross-functional activities.Problem Solving
- Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.Project Management
- Defines outcomes and expectations based on customer requirements; sets deadlines in a way that gets commitment from all parties involved; completes a simple or relatively short-term project in time; sets a project goal and identifies necessary steps to achieve a goal; carries out a project within your own area.Teamwork and Interpersonal Skills
- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.Communication Skills
- Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.Selection Process:The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at
Ginger.Quijano@sanjoseca.gov .
#J-18808-Ljbffr