New Jersey Institute of Technology
Senior Director, Events and Engagement
New Jersey Institute of Technology, Newark, New Jersey, us, 07175
New Jersey Institute of Technology - Senior Director, Events and Engagement
Under the limited direction of the Chief of Staff to the Provost and working closely with both the Offices of the President and Provost, develops a comprehensive strategy to prioritize, organize, and market high-level, strategic NJIT events and establishes, directs, and implements the overall field-level operations for these events to engage the internal and external community and further the mission of NJIT. The Sr. Director is responsible for leading the creative development and overall direction of strategic events, works independently, and has a high level of interaction with board members, senior administrators, faculty, alumni, staff, and the broader community. This position requires an advanced level of skill, diplomacy, and judgement as it works with university leadership to plan, develop, and execute events with a high level of sensitivity, financial, and reputational impact for the university.Essential Functions:Develops, designs, organizes, and implements short and long-range event goals, strategies, and detailed plans designed to increase engagement with and visibility of NJIT for both internal and external audiences. Responsible for the logistics and planning for both high impact and high-profile events and initiatives, as well as smaller scale but strategic events.Exercises autonomy in researching, evaluating, developing, and executing events designed to engage university faculty and staff, current and prospective students, and the broader community.Responsible for the planning and execution of the annual NJIT commencement event for 2,700+ graduates and 12,000+ guests including families, alumni, and prominent speakers.Maintain comprehensive documentation for all events and engagements, including creating and updating project-management style spreadsheets to track tasks, timelines, and resources.Serves as “operations lead” to ensure all tasks tied to event operations are consistent, strategic, and well managed.Works collaboratively with multiple offices and vendors across campus, including Strategic Communications and Marketing, Information Services and Technology, and others.Designs and manages overall events budgets and reviews expenses for each event.Manages the selection process for event venues, including site visits, contract negotiations, and relationships with vendors.Responsible for the preparation of all event documents for distribution to Senior Leadership.Drives the creative development and distribution of event deliverables.Develops and executes measurements to evaluate the success of events.Lead post-event communication efforts by coordinating personalized thank-you messages to key stakeholders.Prerequisite Qualifications:Bachelor's degree, Master’s preferred, and a minimum of five years of progressive experience in high-end special events, marketing, or related field, preferably in higher education.Ability to analyze and synthesize data to create and implement event strategies.Experience in project management and managing multiple projects.Experience in managing budgets and financial reporting.Strong creative, oral, and written communication skills.Background in computer proficiency – specifically Microsoft Office, Google Suite, and database experience.Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.Evening and weekend hours as well as some travel required.
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Under the limited direction of the Chief of Staff to the Provost and working closely with both the Offices of the President and Provost, develops a comprehensive strategy to prioritize, organize, and market high-level, strategic NJIT events and establishes, directs, and implements the overall field-level operations for these events to engage the internal and external community and further the mission of NJIT. The Sr. Director is responsible for leading the creative development and overall direction of strategic events, works independently, and has a high level of interaction with board members, senior administrators, faculty, alumni, staff, and the broader community. This position requires an advanced level of skill, diplomacy, and judgement as it works with university leadership to plan, develop, and execute events with a high level of sensitivity, financial, and reputational impact for the university.Essential Functions:Develops, designs, organizes, and implements short and long-range event goals, strategies, and detailed plans designed to increase engagement with and visibility of NJIT for both internal and external audiences. Responsible for the logistics and planning for both high impact and high-profile events and initiatives, as well as smaller scale but strategic events.Exercises autonomy in researching, evaluating, developing, and executing events designed to engage university faculty and staff, current and prospective students, and the broader community.Responsible for the planning and execution of the annual NJIT commencement event for 2,700+ graduates and 12,000+ guests including families, alumni, and prominent speakers.Maintain comprehensive documentation for all events and engagements, including creating and updating project-management style spreadsheets to track tasks, timelines, and resources.Serves as “operations lead” to ensure all tasks tied to event operations are consistent, strategic, and well managed.Works collaboratively with multiple offices and vendors across campus, including Strategic Communications and Marketing, Information Services and Technology, and others.Designs and manages overall events budgets and reviews expenses for each event.Manages the selection process for event venues, including site visits, contract negotiations, and relationships with vendors.Responsible for the preparation of all event documents for distribution to Senior Leadership.Drives the creative development and distribution of event deliverables.Develops and executes measurements to evaluate the success of events.Lead post-event communication efforts by coordinating personalized thank-you messages to key stakeholders.Prerequisite Qualifications:Bachelor's degree, Master’s preferred, and a minimum of five years of progressive experience in high-end special events, marketing, or related field, preferably in higher education.Ability to analyze and synthesize data to create and implement event strategies.Experience in project management and managing multiple projects.Experience in managing budgets and financial reporting.Strong creative, oral, and written communication skills.Background in computer proficiency – specifically Microsoft Office, Google Suite, and database experience.Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.Evening and weekend hours as well as some travel required.
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