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Development Alternatives Inc

Associate Director, Contracts - Director, Contracts

Development Alternatives Inc, Denver, Colorado, United States,


Job Title:

Associate Director, Contracts / Director, Regional Contracts

Grades:

P8 / P9

Department:

Contracts and Grants

Supervisor:

Director / Vice President, Contracts and Grants

Function of the Position:

This is a managerial position responsible for leading a contracts team supporting regional project portfolios and related new business activities. The incumbent serves as contracts and compliance advisor to the VP, Implementation, Senior Portfolio Directors, COPs, and Project Management Teams. She/He also serves as the primary Contracts point of contact for several or a few projects within the assigned portfolios as needed.

Roles and Responsibilities:

Contract Management

Lead a contracts team responsible for supporting the assigned portfolios by providing expert guidance and advice regarding business management, contracts, subcontracts, and grant issues.

Supervise, train, and mentor mid-level and/or senior-level contract professionals.

Conduct complex client, subcontractor, and grantee negotiations, including negotiation of extraordinary or unusual terms and conditions.

Responsible for timely resolution of internal and external issues/problems related to contract administration and compliance issues.

Serve as the primary point of contact and official representative of DAI to USAID and other clients on contractual matters.

At project start-up carry out a thorough review of the contract, explain terms and conditions to project delivery teams, and review and approve the contract approvals matrix.

Review and advise on draft documents and requests that are submitted to the Contracting Officer (CO) including, but not limited to, international travel approvals, salary justifications, notification and approval of project local compensation plans, TCN/CCN Waivers, and other documents requiring CO authority.

Review and participate in finalizing responses for the Contractor Performance Assessment Reporting System (CPARS), and support inquiries from the CO’s office.

Issue subcontracts and task orders, grants, and amendments, and provide post-award administration support as needed.

Assist project management teams on budget realignments/modifications to ensure compliance with existing terms and conditions, DAI policies, and client’s cost principles.

Provide mediation between technical, contractual, finance and management personnel of the project in alignment with the project’s objectives.

Perform necessary due diligence to ensure cost/price reasonableness for procurement/subcontract actions and compliance with applicable U.S. Government regulations and DAI’s policies.

Train and mentor field and Home Office project management teams on DAI’s procurement and grant policies.

Carry out other contract administration actions per the approved Contracts Administration Matrix.

Review and approve any expat and TCN Independent Contractor Agreements (ICAs).

Draft contract close-out related documents such as requests for quick closeout, excess fund review forms, etc.

Department Resource Development and Training

Responsible for developing contract templates and/or resource materials for use by mid-level members of the Contracts and Subcontracts teams and by the field and home office project management teams.

Provide input on the development and delivery of contract training materials related to the Contracts transition plan.

Provide on-the-job training to project management teams (field and home office) on newly transitioned contractual tasks and responsibilities.

Participate in corporate initiatives and propose innovative solutions to problems of medium complexity.

Business Development

Provide overall guidance to proposal teams on complex contractual issues.

Review and analyze USAID solicitations to understand the terms and conditions and convey any unique or risky contract terms to proposal teams.

Provide guidance to recruiters, proposal teams, and Subcontract Negotiators on allowances and salary offers.

Review contractual clarification questions in response to requests for proposals.

Support Subcontract Negotiators in the selection of subcontract types and negotiations.

Supervisory Requirements:

Supervises up to two (P8) or five (P9) Contracts Specialists.

Minimum Qualifications:

P8:

Minimum of 9 years of work experience, and at least six years’ USAID contracts administration experience. Working knowledge of CPFF, T&M, FP, and/or IDIQ contracts.

P9:

Minimum of 12 years of work experience, and at least nine years’ USAID contracts administration experience. Expert working knowledge of CPFF, T&M, FP, and/or IDIQ contracts.

Experience with USAID projects.

Experience participating in contract creation and/or administration, preferably in an international environment.

Staff management experience.

Strong organizational skills and ability to prioritize multiple tasks.

Excellent written and oral communication skills.

Able to build and maintain excellent working relationships with staff at all levels.

Able and willing to travel to any country where DAI operates.

Able and willing to adjust work schedule to support teams in different time zones.

Demonstrated ability to lead diverse teams.

Authorized to work in the United States.

Preferred Qualifications:

Self-motivated, entrepreneurial, results-oriented, and customer service-minded.

Experience utilizing technology to improve effectiveness and efficiency.

Demonstrated ability to build, lead, and coach/mentor teams.

Experience in contracts administration/management, negotiation, pricing, subcontracts and procurement.

Compensation & Benefits:

For employees working in the United States, the full-time equivalent annual base salary for this position

P8

is expected to be between $136,406 to $167,743.

For employees working in the United States, the full-time equivalent annual base salary for this position

P9

is expected to be between $155,946 to $190,600.

Eligible U.S.-based employees will be able to enroll in medical, dental, and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave and sick leave.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

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