Lee County Electric Cooperative, Inc.
Administrative Assistant to Chief Information Officer (CIO) North Fort Myers, FL
Lee County Electric Cooperative, Inc., Fort Myers, Florida, United States, 33916
Administrative Assistant to Chief Information Officer (CIO)
Category
Information TechnologyJob Location
4980 Bayline Drive, North Fort Myers, FloridaTracking Code
719-376Position Type
Full-Time/RegularWork hours:
Monday - Friday 7:30am - 4:30pmOur benefits include:Company-wide annual incentive planMedical, vision and dental insurance401(k) plan with a generous 6% company matchCompany funded Pension PlanOn-site wellness/medical facilityCompany paid Short & Long-Term Disability insuranceHealth Savings Account with an employer contributionFlexible Spending AccountsPaid time off and paid holidaysWellness program with financial rewardsGroup life insuranceCritical Illness and Accident InsurancePosition Summary:
Under the direction of the CIO/Director of Information Technology, this position is responsible for assuring essential, responsive, and comprehensive service to the CIO, IT Managers, and staff. The main focus areas for this position are administrative office management, budget management, IT accounting, vendor licensing/support management, and process improvement.Position Responsibilities:Serves as the liaison between the IT division and internal and external customers providing excellent administrative and customer service and coordinating requests through resolution.Manage, develop and track multi-million dollar IT division budget, including but not limited to:Preparing the annual budget for CIO and IT department manager review.Coordinating the information gathering process from internal customers regarding annual IT and Facilities budget requests.Manage the processing of renewal quotes, requisitions and invoice reviews.Develop and maintain complex spreadsheets and utilize various query tools for tracking and reporting results on a monthly, quarterly and annual basis.Researching and explaining budget variances.Working closely with the accounting department to ensure the general ledger accurately states the IT budget and expenses.Updating quarterly budget metrics.Act as the IT financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (“procard”) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary.Manage the CIO calendar and schedule appointments, as requested. Assist others in the IT division with meeting planning and scheduling, as requested. Record and transcribe meeting notes as requested.Manage the IT private SharePoint site and IT files including all current and previous budget spreadsheets, vendor contracts, correspondence, and invoices. Continually improve and streamline the IT administrative and budgeting processes.Manage and provide administrative assistance, including preparing, editing, and proofreading general correspondence, documents, LCEC newsletters, reports, etc. for the CIO and IT department heads.Model “as-is” administrative processes, identify process enhancements, and propose “to-be
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Category
Information TechnologyJob Location
4980 Bayline Drive, North Fort Myers, FloridaTracking Code
719-376Position Type
Full-Time/RegularWork hours:
Monday - Friday 7:30am - 4:30pmOur benefits include:Company-wide annual incentive planMedical, vision and dental insurance401(k) plan with a generous 6% company matchCompany funded Pension PlanOn-site wellness/medical facilityCompany paid Short & Long-Term Disability insuranceHealth Savings Account with an employer contributionFlexible Spending AccountsPaid time off and paid holidaysWellness program with financial rewardsGroup life insuranceCritical Illness and Accident InsurancePosition Summary:
Under the direction of the CIO/Director of Information Technology, this position is responsible for assuring essential, responsive, and comprehensive service to the CIO, IT Managers, and staff. The main focus areas for this position are administrative office management, budget management, IT accounting, vendor licensing/support management, and process improvement.Position Responsibilities:Serves as the liaison between the IT division and internal and external customers providing excellent administrative and customer service and coordinating requests through resolution.Manage, develop and track multi-million dollar IT division budget, including but not limited to:Preparing the annual budget for CIO and IT department manager review.Coordinating the information gathering process from internal customers regarding annual IT and Facilities budget requests.Manage the processing of renewal quotes, requisitions and invoice reviews.Develop and maintain complex spreadsheets and utilize various query tools for tracking and reporting results on a monthly, quarterly and annual basis.Researching and explaining budget variances.Working closely with the accounting department to ensure the general ledger accurately states the IT budget and expenses.Updating quarterly budget metrics.Act as the IT financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (“procard”) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary.Manage the CIO calendar and schedule appointments, as requested. Assist others in the IT division with meeting planning and scheduling, as requested. Record and transcribe meeting notes as requested.Manage the IT private SharePoint site and IT files including all current and previous budget spreadsheets, vendor contracts, correspondence, and invoices. Continually improve and streamline the IT administrative and budgeting processes.Manage and provide administrative assistance, including preparing, editing, and proofreading general correspondence, documents, LCEC newsletters, reports, etc. for the CIO and IT department heads.Model “as-is” administrative processes, identify process enhancements, and propose “to-be
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