Incyte Corporation
Senior Manager, Conventions and Marketing Operations
Incyte Corporation, Chadds Ford, Pennsylvania, United States,
Overview:Incyte is a biopharmaceutical company focused on the discovery, development, and commercialization of novel medicines to meet serious unmet medical needs in oncology and inflammation and autoimmunity. Incyte is committed to the rigorous pursuit of research and development excellence to improve the lives of patients, make a difference in health care, and build sustainable value.
The Company strives to discover and develop first-in-class and best-in-class medicines, advancing a diverse portfolio of large and small molecules.
Job Summary (Primary function)The Marketing Operations Conventions Associate Director/Director will oversee the strategy and management of the day-to-day operations of the Dermatology portfolio, including Conventions; Exhibit & Display (E&D); Sponsorships; and Charitable Contributions (CC).
This role will lead cross-functionally to ensure the planning and execution of activities are aligned and support the overall meeting strategy with direct responsibility for Conventions, E&D, Sponsorships, and CC management for the dermatology portfolio. This is a highly collaborative position where decisions will be made in a team environment, involving key stakeholders from internal departments and external partners. Position requires extensive contact with stakeholders to ensure excellence in operations, on-site execution, and financial reconciliation.
Essential Functions of the Job (Key responsibilities)Lead the strategy and management of Conventions, E&D, Sponsorships, and CC for the Dermatology Business Unit.
Provide support, coaching and best practices to managers
Oversight of the technology and associated systems
Oversight of the convention budgets and contracting
Monitor industry trends and continuously assess opportunities for Incyte
Influence business leaders and effectively collaborate cross-functionally to deliver results
Provide recommendations on policy, process, and technology to the Head of US Derm Marketing Operations
Day-to-day responsibility for Conventions, including but not limited to:
Oversight of the planning and execution of Exhibits/Congresses
Lead all planning aspects of conventions, including association liaison, booth management (installation and dismantling), exhibit space, meeting space and housing procurements, overseeing exhibit companies, exhibit shipments, internal communications, staffing and scheduling, ancillary meetings, receptions, dinners and hospitality events
Work closely with cross functional partners to understand emerging business needs
Identify and implement projects that improve the exhibit experience and allow Incyte to execute more cost effectively
Responsible to manage exhibit expenses and align with Incyte’s financial and purchasing policies; and produce post exhibit reports and reconciliation
Maintain and update program data in SharePoint and Smartsheet
Interface with Product Strategy and Promotional Review Team to ensure all materials are compliant
Direct vendors on delivering high quality service and ensure quality controls are in place.
Responsibility for E&D, Sponsorships and Charitable Contributions including but not limited to:
Manage the review & approval process of E&D requests (local and regional), Sponsorships, and Charitable Contributions and associated review teams
Management of the technology and associated systems, including trouble-shooting and regular meetings with the technology vendor(s)
Produce, distribute and analyze quarterly E&D, Sponsorships, and CC metrics
Maintain and update program data in SharePoint and Smartsheet
Qualifications (Minimal acceptable level of education, work experience, and competency)
Bachelor’s degree required
10+ years of conventions/trade show related experience, preferably in pharmaceutical or healthcare industry
Must possess excellent project management leadership, including the ability to influence without authority and interact with all levels of internal and external personnel
Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
Strong oral, written, and interpersonal skills with all levels
Ability to multi-task and oversee several operations at one time, face multiple deadlines and coordinate activities
Previous supervision/ manager experience of team
Demonstrated knowledge of PhMRA guidelines, FDA requirements relative to commercial and scientific exhibiting and interactions with healthcare professionals and Sunshine Act / Open Payments Reporting requirements
Strong knowledge of sales, medical and convention logistical requirements (e.g. sourcing, site selection, rooming requirements, meeting space, food and beverage menu development, and management of other suppliers as needed)
Demonstrate and utilize holistic understanding of exhibit planning process, including financial, compliance and close out responsibilities
Demonstrated experience with budget processes and reporting procedures
Demonstrated success managing both small- and large-scale meetings and events
Strong negotiation and analytical skills
Previous experience utilizing technology to enhance and improve processes
Excellent computer skills, including Microsoft Office Suite, especially Word, PowerPoint and Excel
Event and registration software experience
Travel required
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
Incyte Corporation is committed to creating a diverse environment and is proud to be an equal opportunity employer.
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The Company strives to discover and develop first-in-class and best-in-class medicines, advancing a diverse portfolio of large and small molecules.
Job Summary (Primary function)The Marketing Operations Conventions Associate Director/Director will oversee the strategy and management of the day-to-day operations of the Dermatology portfolio, including Conventions; Exhibit & Display (E&D); Sponsorships; and Charitable Contributions (CC).
This role will lead cross-functionally to ensure the planning and execution of activities are aligned and support the overall meeting strategy with direct responsibility for Conventions, E&D, Sponsorships, and CC management for the dermatology portfolio. This is a highly collaborative position where decisions will be made in a team environment, involving key stakeholders from internal departments and external partners. Position requires extensive contact with stakeholders to ensure excellence in operations, on-site execution, and financial reconciliation.
Essential Functions of the Job (Key responsibilities)Lead the strategy and management of Conventions, E&D, Sponsorships, and CC for the Dermatology Business Unit.
Provide support, coaching and best practices to managers
Oversight of the technology and associated systems
Oversight of the convention budgets and contracting
Monitor industry trends and continuously assess opportunities for Incyte
Influence business leaders and effectively collaborate cross-functionally to deliver results
Provide recommendations on policy, process, and technology to the Head of US Derm Marketing Operations
Day-to-day responsibility for Conventions, including but not limited to:
Oversight of the planning and execution of Exhibits/Congresses
Lead all planning aspects of conventions, including association liaison, booth management (installation and dismantling), exhibit space, meeting space and housing procurements, overseeing exhibit companies, exhibit shipments, internal communications, staffing and scheduling, ancillary meetings, receptions, dinners and hospitality events
Work closely with cross functional partners to understand emerging business needs
Identify and implement projects that improve the exhibit experience and allow Incyte to execute more cost effectively
Responsible to manage exhibit expenses and align with Incyte’s financial and purchasing policies; and produce post exhibit reports and reconciliation
Maintain and update program data in SharePoint and Smartsheet
Interface with Product Strategy and Promotional Review Team to ensure all materials are compliant
Direct vendors on delivering high quality service and ensure quality controls are in place.
Responsibility for E&D, Sponsorships and Charitable Contributions including but not limited to:
Manage the review & approval process of E&D requests (local and regional), Sponsorships, and Charitable Contributions and associated review teams
Management of the technology and associated systems, including trouble-shooting and regular meetings with the technology vendor(s)
Produce, distribute and analyze quarterly E&D, Sponsorships, and CC metrics
Maintain and update program data in SharePoint and Smartsheet
Qualifications (Minimal acceptable level of education, work experience, and competency)
Bachelor’s degree required
10+ years of conventions/trade show related experience, preferably in pharmaceutical or healthcare industry
Must possess excellent project management leadership, including the ability to influence without authority and interact with all levels of internal and external personnel
Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
Strong oral, written, and interpersonal skills with all levels
Ability to multi-task and oversee several operations at one time, face multiple deadlines and coordinate activities
Previous supervision/ manager experience of team
Demonstrated knowledge of PhMRA guidelines, FDA requirements relative to commercial and scientific exhibiting and interactions with healthcare professionals and Sunshine Act / Open Payments Reporting requirements
Strong knowledge of sales, medical and convention logistical requirements (e.g. sourcing, site selection, rooming requirements, meeting space, food and beverage menu development, and management of other suppliers as needed)
Demonstrate and utilize holistic understanding of exhibit planning process, including financial, compliance and close out responsibilities
Demonstrated experience with budget processes and reporting procedures
Demonstrated success managing both small- and large-scale meetings and events
Strong negotiation and analytical skills
Previous experience utilizing technology to enhance and improve processes
Excellent computer skills, including Microsoft Office Suite, especially Word, PowerPoint and Excel
Event and registration software experience
Travel required
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
Incyte Corporation is committed to creating a diverse environment and is proud to be an equal opportunity employer.
#J-18808-Ljbffr