Stanford Blood Center
Senior Research Finance Administrator
Stanford Blood Center, Palo Alto, California, United States, 94306
Stanford University is seeking a Senior Research Finance Administrator
to manage the proposal preparation and post-award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will serve as a subject matter expert on pre- and post-award research administration. You will supervise other staff members, delegate tasks and projects, and monitor work. About the Department of Pathology: The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of human disease through discovery (research), education, and clinical care. We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About this Position: Stanford University is seeking a Senior Research Finance Administrator to support 30 clinical faculty with all financial aspects; monitor, analyze, forecast and create complex analytical reports on the financial performance of all grant budgets. Manage project budgets and serve as the responsible person for these budgets. You will be supervising a minimum of 2 staff members who support sponsored clinical research, delegate tasks and projects, and monitor work. Duties Include: Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides. Manage contract closeout process and audit inquiries; submit final reports and certificates. Interpret complex university and government policies for project and university personnel and help guide other staff in interpreting complex policies. Identify and implement process improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise. Oversee and review work of other staff. May supervise, train and mentor other staff. Serve as a resource on subject area to principal investigator staff. Desired Qualifications: Experience as a Research Administrator 2 with managing sponsored awards (both grants and contract; which include subawards, and internal review board protocol process). Experience managing a robust research administration team. Experience with Stanford Systems (Oracle, Stanford Electronic Research Administration, Office of Sponsored Research, Student funding requirements for both graduate students and postdoctoral fellows). Knowledge of Stanford University policies and procedures for both internal and external sponsors. Cardinal Curriculum 1 and 2 certification is desired. Ability to perform complex financial analysis and customized reporting. Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance). Expert knowledge in drafting multi-site project budgets and budget justification. Experience preparing, managing, and projecting budgets. Education & Experience (Required): Bachelor's degree and five years of job-related experience, or combination of education and experience. Knowledge, Skills and Abilities (Required): Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance). Knowledge and ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants. Extreme attention to detail. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills. Certifications & Licenses: Cardinal Curriculum I and II must be completed to remain in this position. Certified Accountant or Auditor, MBA, project management certification, or similar credential desired. Physical Requirements: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to twenty pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing up to 20 pounds. Working Conditions: This position will have the opportunity to be fully remote. This role is open to candidates anywhere in the United States. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $83,555 to $117,329 per annum. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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to manage the proposal preparation and post-award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will serve as a subject matter expert on pre- and post-award research administration. You will supervise other staff members, delegate tasks and projects, and monitor work. About the Department of Pathology: The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of human disease through discovery (research), education, and clinical care. We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About this Position: Stanford University is seeking a Senior Research Finance Administrator to support 30 clinical faculty with all financial aspects; monitor, analyze, forecast and create complex analytical reports on the financial performance of all grant budgets. Manage project budgets and serve as the responsible person for these budgets. You will be supervising a minimum of 2 staff members who support sponsored clinical research, delegate tasks and projects, and monitor work. Duties Include: Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides. Manage contract closeout process and audit inquiries; submit final reports and certificates. Interpret complex university and government policies for project and university personnel and help guide other staff in interpreting complex policies. Identify and implement process improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise. Oversee and review work of other staff. May supervise, train and mentor other staff. Serve as a resource on subject area to principal investigator staff. Desired Qualifications: Experience as a Research Administrator 2 with managing sponsored awards (both grants and contract; which include subawards, and internal review board protocol process). Experience managing a robust research administration team. Experience with Stanford Systems (Oracle, Stanford Electronic Research Administration, Office of Sponsored Research, Student funding requirements for both graduate students and postdoctoral fellows). Knowledge of Stanford University policies and procedures for both internal and external sponsors. Cardinal Curriculum 1 and 2 certification is desired. Ability to perform complex financial analysis and customized reporting. Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance). Expert knowledge in drafting multi-site project budgets and budget justification. Experience preparing, managing, and projecting budgets. Education & Experience (Required): Bachelor's degree and five years of job-related experience, or combination of education and experience. Knowledge, Skills and Abilities (Required): Expert knowledge and fluency of governmental regulations (Federal Acquisition Regulation, OMB Uniform Guidance). Knowledge and ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants. Extreme attention to detail. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills. Certifications & Licenses: Cardinal Curriculum I and II must be completed to remain in this position. Certified Accountant or Auditor, MBA, project management certification, or similar credential desired. Physical Requirements: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to twenty pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing up to 20 pounds. Working Conditions: This position will have the opportunity to be fully remote. This role is open to candidates anywhere in the United States. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $83,555 to $117,329 per annum. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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